Meeting & Event Coordinators oversee specific responsibilities in the meeting/event planning process. They are the glue that holds pre-production together and ensures everything runs smoothly in execution. These project management wizzes help with tasks such as meeting vendors at the event site to aid in set-up, collecting the agreed-upon supplies and decorations, monitoring client approval, and managing the event execution budget.

Event Registration Specialists are the first point of contact for the attendees of your event. As they make an amazing first impression, registration specialists leverage software systems like Cvent and Aventri to ensure a smooth registration experience for attendees. From the initial web registration launch and through the duration of the event, registration specialists are the tech-savvy folks who coordinate between internal employees, customers, vendors and spouses.

Executive Producers manage the overall event production and activation process for live events. They work closely with the planning team and act as the liaison between external and internal stakeholders to ensure all aspects of the projects are moving forward. 

Webcast Producers are known for their ability to combine a high level of customer service with tech-savvy to help configure, test and execute webcasts for live and virtual events. In support of clients, Webcast Producers set up and perform all necessary A/V tests by troubleshooting webcams, microphones and telephones to ensure optimum webcast delivery.

A Project Manager is responsible for managing short-term operations and execution, in coordination with staff, for a described project. They have a keen eye for advising on scope and a knack for organization and delegation. Developing timelines, schedules, operations, sequencing, cost estimates and communications comes naturally as they juggle the coordination simultaneously. They have the ability to not only execute on anticipated projects, but to help design and/or alter new and existing plans that align with the organization's mission and goals.

Meeting & event planners coordinate the logistics of meetings, events and conferences. Similar to a project management role, a meeting planner will act as a liaison between all internal and external stakeholders throughout the event planning process. Meeting planners love to create on-brand events that deliver significant ROI for their clients.

Event Marketing Specialists oversee the marketing, advertising and promotion of events. These marketing mavens are experts at inviting customers and attendees to experience your brand, all the while strategically maximizing your marketing budget.

Virtual Board Facilitators work to bring together multiple stakeholders and perspectives during virtual board events. With expertise in communication, collaboration and trust-building, Virtual Board Facilitators are experts at bringing interactive collaboration and cooperation methods into virtual board meetings to increase strategic and operational planning.

Virtual Event Technology Specialists are those who provide the crucial behind-the-scenes technical support required to carry out engaging virtual events. These technology experts assist with every aspect of technical support for participants to ensure that all technology platforms are optimized.

On-Site Travel Directors are the ever-present meeting experts who analyze every detail of your event to ensure the best possible experiences for your attendees. These event professionals are skilled at anticipating unforeseen challenges and creating immediate solutions in real time.

Virtual Event Content Editors are tech-savvy professionals known for their attention to detail, digital editing expertise, and of course their patience! These individuals will utilize their expertise to convert pre-recorded raw event footage into a cohesive product for public viewing. With previous knowledge of various video editing software’s to support in their virtual event editing, the Pre-Recorded Virtual Event Content Editor will turn the “flawed” into the “flawless.”

Social media specialists are experts at optimizing social media channels to increase brand awareness and support marketing efforts for virtual, hybrid and live events.

Virtual facilitators work to bring together multiple stakeholders and perspectives during virtual events. With expertise in communication, collaboration and trust-building, virtual facilitators are experts at bringing interactive collaboration and cooperation methods into virtual board meetings to increase strategic and operational planning.

Hotel Marketing Specialists help share the story of specific hotel properties and what make them unique.  They are responsible for promoting events, services and venues within a hotel to the different demographics: whether local or inbound domestic and international guests.

Hotel Group Sales Specialists help support sales teams by using their knowledge and expertise in both live and virtual events to help respond to RFPs in a timely manner.  

Leveraging their experience in hotel sales and operations, these freelancers help to respond to leads with a high level of service. They drive revenue by providing clients with a breadth of expertise and detailed customer service. 

Hotel Corporate Sales Specialists help support sales teams by responding to RFPs. Leveraging their vast experience in hotel sales, these freelancers are equipped with the knowledge and experience to help provide quick and impactful service to potential customers. 

Virtual Event Planners coordinate all logistical elements of virtual meetings and events, from start to finish. They help companies choose the best technology platforms for virtual meetings. In addition, Virtual Event Planners will handle event registration, the logistics for filming the event and act as liaison between all internal and external stakeholders throughout the virtual event planning process. Virtual Event Planners play a key role in creating engaging online experiences through digital marketing campaigns to targeted audiences.

Virtual Event Consultants are highly skilled at taking a strategic approach to virtual event planning, promotion and hosting. They help architect virtual events by helping companies define an event’s purpose, develop an event strategy roadmap, and assist with the marketing strategy and overall implementation of virtual events. Virtual Event Consultants are behind multiple aspects of virtual event strategy including user experience, content strategy, engagement and marketing.

For meetings and events, the Meetings & Events Accountant is the go-to resource for all billing inquires, including reconciliations and discrepancies. Meetings & Events Accountants assure that event revenue is properly recorded in a timely manner. Through adherence to finance and accounting principles, Meetings & Events Accountants are experts at reviewing and analyzing financial statements.

Copywriters create all types of written marketing materials including emails, blogs and website registration content by strategically using words and language. Copywriters are experts at crafting persuasive copy, including calls to action, that will increase your brand recognition and position you as an authority in your industry. Copywriting services can drive attendance to your event and increase your ROI by highlighting the unique qualities of your brand and services.