BMC Resources Page
Your key resources for working with Soundings, including requesting and referring talent, sharing project codes, cancellation policies, and expense policies.
For any questions, reach out to bmc@soundingsconnect.com.
New Talent Request
Use these steps below when you have a new project needing talent.
1
Complete the BMC Talent Request Form to share the project details with the Soundings Team. Once submitted, we will review the request and follow up with any questions on rate, contract terms, etc.
2
Sign off on the Work Order that will be created per project. This will be sent via ZOHO Sign (sometimes will end up in your Spam Folder!)
3
Get started! The Soundings team will connect you back with the talent once all steps have been completed.
After the TRF is completed, almost simultaneously, the request will populate this live link.
New Talent Pool Recommendation
Talent referred by BMC or flagged by Soundings to be a potential fit for BMC that are not assigned to a project.
1
Send talent the generic “Join Thrive” link to have them begin the process of onboarding.
2
Instruct talent to choose "Referred" when they get to the how did they hear about us question and add "BMC – NAME"
3
Talent will join Thrive and be ready to be assigned to the project that will work best for their skills and expertise!
Creative and Production Project Code Tracking
For new Creative & Production Project Codes that need to be shared/tracked against.
1
Complete the Project Information form when there is a new project code for C+P talent to record time towards.
2
Reference the C+P Project grid to review past submitted projects and use for auditing purposes. This will be a database/reference for BMC, Soundings, and Talent as to what projects are running and the relevant codes.
3
Workers will record their overall time in Greenlight, then record their project specific time allocation on their individual excel grid.
FAQS
Have a question that isn’t listed below? Email us at bmc@soundingsconnect.com.
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Soundings has been a partner to BMC over the last few years, helping to ensure talent is onboarded in compliance with varying state and federal regulations. This partnership is expanded to help mitigate risk and ensure compliance with all BMC seasonal and project based workers, as well as provide you all with the following:
A streamlined onboarding, support, hour tracking and payment process
Professional development opportunities
Optional benefits and resources designed for freelance professionals
A consistent experience across all project-based roles at BMC
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Soundings Thrive is the talent community that houses all of the resources, benefits and community activity you will be a part of. Becoming a part of the Thrive community is a pre-requisite to being onboarded to a BMC program moving forward.
Greenlight is the platform partner of Soundings that provides the HR and compliance support for when you are ready to start a project. They will be in charge of your contracts, talent classification, and your weekly pay. They work closely with the Soundings team.
If you have any questions, emailing bmc@soundingsconnect.com will ensure you are getting your questions answered by the right people!
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Talent is paid weekly every Friday for the work completed in the week prior.
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If the talent works an average of 30 hours per week, they are eligible to receive Medical and Dental benefits through Greenlight!
Anyone who is a W2 employee will also receive access to a number of Employee Assistance Programs and AccessPerks (Discounted tickets program) on day one of their engagements.
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Travel Time
If your program is covering the time you travel, please follow these parameters.
Flying: Enter a travel time shift starting from the time you arrive at your home airport to when you arrive to your hotel/venue. Then on your travel day back, your time from hotel/venue to your home airport.
Driving: Record your shift from the time you leave your home to arriving to the venue, then your time from the venue back home.
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No, this is a component Soundings will facilitate for BMC.
Resources
Standard cancellation and expense policies for reference.
Standard Cancellation Policy
If the Client cancels or reduces the scope of the project after contract signature, the following cancellation fees will apply.
31+ days prior to project start date
10% of the Contracted Amount, or $1000, whichever is greater
0-30 days prior to project start date
25% of the Contracted Amount
After project begins
50% of remaining Project Guaranteed Hours
In the event the Client cancels or reduces the scope of a project categorized as On-Site Support Only, Client will pay Soundings the following cancellation fees per Supplier Personnel:
31+ days prior
10% of Project Guarantee Amount, or $1000, whichever is greater
0-30 days prior
100% of Project Guaranteed Amount
In the event the Client cancels or reduces the scope of a project categorized as Virtual Event, Client will pay Soundings the following cancellation fees per Supplier Personnel:
6+ days prior
10% of Project Guarantee Amount, or $1000, whichever is greater
0-5 days prior
100% of Project Guaranteed Amount
Standard Project Expenses & Reimbursements Policy
For any client-approved expenses processed by Soundings, a processing fee of $15.00 per expense report, per worker, will be applied. This fee covers the administrative and operational costs involved in handling these expenses.
Per Diem: $75 per day
A per diem is provided to cover daily expenses incurred while traveling for work, such as meals and incidental costs. This allowance ensures that the Worker(s) have the necessary funds to manage typical out-of-pocket expenses that arise during their assignment, without the need for detailed receipts or reimbursement processing.
Accommodations: Accommodations, if required, are to be booked and paid for by Client.
Transportation to/from Event: If Worker is flying to the event, Client is responsible for booking and paying for all airline tickets. Worker will expense transportation to/from airport and event location. It is expected that talent will take the most economical service offered by taxi or shared ride service.
If Worker is local to event location and driving or taking alternate transportation, Worker shall be entitled to reimbursement for mileage at rate of $.655 with a maximum of 150 miles each way or up to $100 each way for taxi, Uber, Lyft, or other forms of public transportation. It is expected that Worker will take the most economical form of transportation available.
Other Business-Related Expenses: Workers shall be entitled to reimbursement for reasonable expenses incurred in performing the services contracted, solely if pre-approved by Soundings and Client in writing and substantiated with appropriate receipts.