BMC Resources Page
Your key resources for working with Soundings, including requesting and referring talent, sharing project codes, cancellation policies, and expense policies.
For any questions, reach out to bmc@soundingsconnect.com.
New Talent Request
Use these steps below when you have a new project needing talent.
1
Complete the BMC Talent Request Form to share the project details with the Soundings Team. Once submitted, we will review the request and follow up with any questions on rate, contract terms, etc.
2
Sign off on the Work Order that will be created per project. This will be sent via ZOHO Sign (sometimes will end up in your Spam Folder!)
3
Get started! The Soundings team will connect you back with the talent once all steps have been completed.
After the TRF is completed, almost simultaneously, the request will populate this live link.
New Talent Pool Recommendation
Talent referred by BMC or flagged by Soundings to be a potential fit for BMC that are not assigned to a project.
1
Send talent the generic “Join Thrive” link to have them begin the process of onboarding.
2
Instruct talent to choose "Referred" when they get to the how did they hear about us question and add "BMC – NAME"
3
Talent will join Thrive and be ready to be assigned to the project that will work best for their skills and expertise!
Creative and Production Project Code Tracking
For new Creative & Production Project Codes that need to be shared/tracked against.
1
Complete the Project Information form when there is a new project code for C+P talent to record time towards.
2
Reference the C+P Project grid to review past submitted projects and use for auditing purposes. This will be a database/reference for BMC, Soundings, and Talent as to what projects are running and the relevant codes.
3
Workers will record their overall time in Greenlight, then record their project specific time allocation on their individual excel grid.
FAQS
Have a question that isn’t listed below? Email us at bmc@soundingsconnect.com.
-
Soundings has been a partner to BMC over the last few years, helping to ensure talent is onboarded in compliance with varying state and federal regulations. This partnership is expanded to help mitigate risk and ensure compliance with all BMC seasonal and project based workers, as well as provide you all with the following:
A streamlined onboarding, support, hour tracking and payment process
Professional development opportunities
Optional benefits and resources designed for freelance professionals
A consistent experience across all project-based roles at BMC
-
Soundings Thrive is the talent community that houses all of the resources, benefits and community activity you will be a part of. Becoming a part of the Thrive community is a pre-requisite to being onboarded to a BMC program moving forward.
Greenlight is the platform partner of Soundings that provides the HR and compliance support for when you are ready to start a project. They will be in charge of your contracts, talent classification, and your weekly pay. They work closely with the Soundings team.
If you have any questions, emailing bmc@soundingsconnect.com will ensure you are getting your questions answered by the right people!
-
Talent is paid weekly every Friday for the work completed in the week prior.
-
If the talent works an average of 30 hours per week, they are eligible to receive Medical and Dental benefits through Greenlight!
Anyone who is a W2 employee will also receive access to a number of Employee Assistance Programs and AccessPerks (Discounted tickets program) on day one of their engagements.
-
Travel Time
If your program is covering the time you travel, please follow these parameters.
Flying: Enter a travel time shift starting from the time you arrive at your home airport to when you arrive to your hotel/venue. Then on your travel day back, your time from hotel/venue to your home airport.
Driving: Record your shift from the time you leave your home to arriving to the venue, then your time from the venue back home.
-
No, this is a component Soundings will facilitate for BMC.
Resources
Standard cancellation and expense policies for reference.
-
If the Client cancels or reduces the scope of the project after contract signature, the following cancellation fees will apply.
31+ days prior to project start date
10% of the Contracted Amount, or $1000, whichever is greater0-30 days prior to project start date
25% of the Contracted AmountAfter project begins
50% of remaining Project Guaranteed HoursIn the event the Client cancels or reduces the scope of a project categorized as On-Site Support Only, Client will pay Soundings the following cancellation fees per Supplier Personnel:
31+ days prior
10% of Project Guarantee Amount, or $1000, whichever is greater0-30 days prior
100% of Project Guaranteed AmountIn the event the Client cancels or reduces the scope of a project categorized as Virtual Event, Client will pay Soundings the following cancellation fees per Supplier Personnel:
6+ days prior
10% of Project Guarantee Amount, or $1000, whichever is greater0-5 days prior
100% of Project Guaranteed Amount
-
For any client-approved expenses processed by Soundings, a processing fee of $15.00 per expense report, per worker, will be applied. This fee covers the administrative and operational costs involved in handling these expenses.
Per Diem: $75 per day
A per diem is provided to cover daily expenses incurred while traveling for work, such as meals and incidental costs. This allowance ensures that the Worker(s) have the necessary funds to manage typical out-of-pocket expenses that arise during their assignment, without the need for detailed receipts or reimbursement processing.
Accommodations: Accommodations, if required, are to be booked and paid for by Client.
Transportation to/from Event: If Worker is flying to the event, Client is responsible for booking and paying for all airline tickets. Worker will expense transportation to/from airport and event location. It is expected that talent will take the most economical service offered by taxi or shared ride service.
If Worker is local to event location and driving or taking alternate transportation, Worker shall be entitled to reimbursement for mileage at rate of $.655 with a maximum of 150 miles each way or up to $100 each way for taxi, Uber, Lyft, or other forms of public transportation. It is expected that Worker will take the most economical form of transportation available.
Other Business-Related Expenses: Workers shall be entitled to reimbursement for reasonable expenses incurred in performing the services contracted, solely if pre-approved by Soundings and Client in writing and substantiated with appropriate receipts.
-
Executive Producer
As an Executive Producer, you lead the creative and technical realization of major events, from pre-production through on-site execution, serving as the main client point of contact.
Key responsibilities include, but are not limited to:
Lead internal/client pre-production meetings
Develop production schedules and run-of-show
Coordinate AV/staging teams
Manage onsite load-in, rehearsals, execution, and strike
Direct production team and troubleshoot issues in real time
Associate Producer
As an Associate Producer, you support Executive Producers with pre-production tasks and onsite execution to ensure smooth event delivery.
Key responsibilities include, but are not limited to:
Support content management and crew travel logistics
Coordinate talent wrangling and green rooms
Advance event spaces and manage onsite logistics
Bridge communication between remote producers and onsite teams
Creative Director
As a Creative Director, you own the creative vision and design direction of events, aligning themes and experiences with client objectives.
Key responsibilities include, but are not limited to:
Lead creative brief development
Conduct client discovery sessions
Translate strategy into mood boards, activations, and visuals
Oversee creative and design teams
Present concepts and maintain quality standards
Production Designer
As a Production Designer, you support the creative team in translating concepts into deliverables and coordinating execution.
Key responsibilities include, but are not limited to:
Assist with creative briefs, storyboards, and decks
Coordinate design reviews and asset delivery
Manage timelines for creative deliverables
Support branding installation and onsite setup
Research design trends and ideas
Graphic Designer
As a Graphic Designer, you create visual assets and branded materials that support event programs and client deliverables.
Key responsibilities include, but are not limited to:
Design presentations, signage, and digital/print collateral
Ensure brand consistency
Build and maintain design templates and libraries
Collaborate with sales, creative, and production teams
Experience Manager
As an Experience Manager, you coordinate logistics, venue services, and onsite operations to deliver seamless event experiences.
Key responsibilities include, but are not limited to:
Manage timelines, budgets, and master schedules
Coordinate venue utilities, rigging, and services
Oversee vendor partners and general contractors
Manage build/load-in schedules and troubleshoot onsite issues
Conduct daily walk-throughs and manage teardown/reconciliation
Attendee Experience Manager
As an Attendee Experience Manager, you are at the center of the attendee journey, ensuring flawless registration, communication, and customer service.
Key responsibilities include, but are not limited to:
Build/QC registration websites and apps
Manage rooming lists, travel manifests, and data reports
Provide attendee communication and customer service
Produce program materials (badges, packets, gifts)
Coordinate printing, shipping, and expense reimbursements
Program Manager
As a Program Manager, you lead client programs and oversee all aspects of planning and execution for meetings, events, and incentive trips.
Key responsibilities include, but are not limited to:
Build client relationships and manage program budgets
Oversee site visits, registration, sourcing, creative, travel, production, staffing
Ensure deadlines and budgets are met
Maintain cost savings data and deliver final reconciliations
Lead post-program evaluation and reporting
Project Coordinator
As a Project Coordinator, you support planning and execution while serving as a key liaison between internal teams and external stakeholders.
Key responsibilities include, but are not limited to:
Manage registration, vendor communication, and documentation
Support PMs with timelines and deliverables
Prepare reports and meeting recaps
Track project tasks and ensure follow-through
Senior Program Manager
As a Senior Program Manager, you lead the planning of complex events and mentor project teams.
Key responsibilities include, but are not limited to:
Oversee multiple large-scale events
Lead client strategy and communication
Manage budgets and complex logistics
Coach junior team members
Implement process improvements
Event Technology Specialist
As an Event Technology Specialist, you design and manage registration sites, apps, and attendee data systems.
Key responsibilities include, but are not limited to:
Build Cvent websites and mobile apps
Manage attendee data accuracy
Troubleshoot technical issues
Provide training and support for event tech
Innovate on digital solutions