Operations Coordinator - Remote/Orlando, FL - SC3162

Contract position for an experienced Operations Coordinator to support a high-impact internal meeting series. This position is ideal for a detail-oriented event operations professional with a strong background in hotel and onsite logistics, F&B program design, and stakeholder management. The role requires both strategic planning and on-the-ground execution to ensure seamless meeting experiences for a global executive audience. 

See below for more details on the position.

Event Lead

Contract position for an experienced Operations Coordinator to support a high-impact internal meeting series. This position is ideal for a detail-oriented event operations professional with a strong background in hotel and onsite logistics, F&B program design, and stakeholder management. The role requires both strategic planning and on-the-ground execution to ensure seamless meeting experiences for a global executive audience. 

Engagement Details 

Engagement Dates: September 1 to November 14, 2025 

On-Site Dates: October 31 to November 3, 2025 

Location: Remote - Travel needed for onsite dates and site visits to Orlando, FL. 

Hours: 300 Estimated Project Hours 

Client: Global Management Consulting Firm 

Responsibilities:  

As the Operations Coordinator, you will: 

• Serve as primary hotel contact for operational program elements, exclusive of accommodations Design and deliver event F&B program for global audience  

• Devise varied and nutritious menus for all meals; ensure vegan, vegetarian options; provide local & sustainable options as available  

• Allocate and confirm set requirements for program & side meeting needs using the client's Event Manager Tool  

• Attend site visits (if required) and pre-con meetings onsite pre-event  

• Work with security team to ensure appropriate coverage for meeting  

• Provide content needed for mobile app  

• Manage onsite FB and room setup changes, updates directly with hotel  

• Generate list of meeting room, FB charge backs needed (side meetings, etc)  

• Ensure efficient guest movement during meetings (lunch, breakouts, return to plenary, etc.)  

• Reconcile post meeting hotel invoicing and metrics: FAB, Room checker, session headcounts, FB headcounts, comparisons of BEOSs (incl and additional staffing charges)  

• Collaborate with Ops lead & Experience Design for signage recommendations/needs 

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