Event Lead - Remote/Orlando, FL - SC3187
Contract position available for a corporate organization. Seeking a seasoned Event Lead to project manage one of their major annual events. This position demands a detail-oriented professional with robust project management experience, excellent cross-functional collaboration skills, and a proven ability to deliver seamless event execution in high-stakes corporate settings.
See below for more details on the position.
Event Lead
Contract position available for a corporate organization. Seeking a seasoned Event Lead to project manage one of their major annual events. This position demands a detail-oriented professional with robust project management experience, excellent cross-functional collaboration skills, and a proven ability to deliver seamless event execution in high-stakes corporate settings.
Engagement Details
Project Dates: End of June to End of November
On-Site Dates: October 31 - November 4th, 2025
Hours: 500 Estimated Project Hours
Location: Remote - Travel needed for onsite dates and site visits to Orlando, FL.
Responsibilities:
As the Event Lead, you will:
Attend site visits/review
Create & manage pre-event timeline - Work with client to understand goals, ways of engaging with steerco, and align on all expectations before launching pre-planning phase
Ensure alignment with client/steerco on key deliverables- including those that remain with the client
Establish team ways of working and team engagement with client and steerco
Drive delivery of all key deliverables with the operations lead, digital specialists, IT/AV and relevant sub teams
Oversee all logistical aspects of events, including venue selection, setup, technology integration, and post-event breakdown.
Drive timely decisions with the client/steerco
Serve as thought partner for client/steerco. Manage expectations.
Serve as a thought partner for delivery sub-teams
PMO – drive decisions and escalate issues (internal/external) and lead weekly calls with client
Arrange and lead team meetings and provide tasks updates (Weekly)
Maintain detailed event budget and monitor and relay any significant budget impacts from the delivery teams
Identify and assess potential risks for each event, developing and implementing mitigation strategies.
Ensure event complies with Safety and Security standards to safeguard attendees and staff.
Prepare contingency plans for efficiently handling emergencies or unforeseen situations.
Develop, manage, and track event budgets, ensuring optimal allocation of resources to achieve event goals.
Fill out our opportunity form to express your interest and share availability.