Event Manager – Solutions House at Climate Week NYC - Contract - SC3234
Contract position for an Event Manager supporting Solutions House. Solutions House is an annual three-day program hosted during Climate Week NYC, showcasing practical climate solutions and exploring the cultural drivers of systemic change. Hosted at Lavan Midtown, the event features high-attendance panel discussions, roundtables, and evening gatherings. Sessions will be both recorded and live streamed, followed by a digital content rollout.
See below for more details on the position.
Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.
Event Manager - Solutions House at Climate Week NYC - Contract
Contract position for an Event Manager supporting Solutions House. Solutions House is an annual three-day program hosted during Climate Week NYC, showcasing practical climate solutions and exploring the cultural drivers of systemic change. Hosted at Lavan Midtown, the event features high-attendance panel discussions, roundtables, and evening gatherings. Sessions will be both recorded and live streamed, followed by a digital content rollout.
Engagement Details
Project Dates: August – October 3, 2025
Pre-event: ~8 hours/week in August, increasing to ~15–20 hours/week in September
Event Dates: September 22–24, 2025 - On-site in New York City (Lavan Midtown)
Estimated Total Hours: ~120 hours over 9 weeks
Responsibilities:
As the Event Manager you will support:
Vendor Coordination
Liaise with venue, AV, and catering teams to ensure smooth operations and accurate logistics.
Support in managing timelines for equipment setup, catering orders, and tech rehearsals.
Registration & Attendee Management
Set up and manage the event’s ticketing platform (Eventbrite or similar).
Track registrations, waitlists, and guest communications.
On-Site Execution
Lead on-site logistics including attendee check-in, room turnover, signage, and managing partner activations.
Troubleshoot real-time issues to ensure a smooth experience for attendees and presenters.
Partner & Stakeholder Support
Act as the main liaison for sponsors, media partners, and suppliers.
Ensure deliverables are met, and expectations are clearly communicated and managed.
Preferred Qualifications
Based in New York City or able to be on-site all four days (Sept 21–24)
5+ years of event management experience, particularly with corporate or media-affiliated events
Experience working with sponsors, particularly from entertainment or climate-focused sectors, is a plus
Background in sustainability not required, but passion for the topic is welcome
Comfortable operating in fast-paced, dynamic environments with evolving priorities
Fill out our opportunity form to express your interest and share availability.