Advisory Board Meetings Manager (Pharma) – Full-Time (Contract)

Contract | Remote with Onsite Travel
Availability: Immediate Start - September 2026
Hours: Up to 40 Hours/Week

The Advisory Board Meetings Manager is responsible for managing healthcare/pharmaceutical Advisory Board (Ad Board) programs for a major global client, along with smaller-format meetings as needed. This role serves as a highly independent, client-facing Program Manager who can operate in a fast-paced, high-volume environment where programs are often confirmed on short timelines. 

The ideal candidate has strong pharmaceutical meeting experience, deep knowledge of compliance, hands-on Cvent experience (attendee management), and the ability to manage multiple concurrent programs (typically 25–30 participants) with precision and urgency. 

Why You’ll Love This Role:

This role offers a high level of ownership and visibility while operating in a fast-paced, dynamic environment. The ideal candidate will thrive on managing multiple impactful pharma advisory board programs end-to-end, partnering directly with clients, and being trusted to run programs independently. For someone who enjoys precision, problem-solving, and the excitement of pulling together complex meetings on tight timelines, this role is both challenging and highly rewarding.

What You’ll Do:

As the Meetings Manager, you will support:

Client Management 

• Serve as the primary client-facing Program Manager for pharma advisory board programs 

• Consult with clients to define program goals, objectives, expectations, and budgets 

• Operate independently while maintaining strong communication and stakeholder alignment 

• Facilitate planning calls and post-program debrief meetings 

Program Operations 

• Manage end-to-end logistics for small-format advisory board meetings (25–30 attendees) 

• Handle audiovisual, food & beverage, ground transportation, and materials production 

• Execute programs that are often confirmed on short timelines (“fast and furious” environment) 

• Ensure compliance with pharma regulations including CMS Open Payments, GDPR, and client-specific protocols 

• Coordinate with internal teams (Creative, Technology, Travel, Field Operations) 

• Develop and communicate detailed program specifications and event orders 

• Maintain accountability for overall event success and client satisfaction 

Registration & Cvent Operations 

• Manage attendee lists within Cvent (no build required) 

• Send invitations, Know Before You Go (KBYG) communications, and attendee updates 

• Maintain registration data accuracy and reporting integrity 

• Partner with internal teams on website updates and travel coordination 

• Generate personalized print and digital materials 

• Act as primary contact for attendee communications and experience 

• Manage hotel room blocks including attrition, deadlines, and special requests 

Budget & Financial Management 

• Process contracts, invoices, expenses, and honoraria payments

• Track and reconcile program budgets ensuring compliance and accuracy 

• Identify cost-saving opportunities while maintaining program quality 

• Provide accurate budget forecasts and post-event reconciliation 

Experience & Qualifications

• HCP Certification - Strongly Suggested
  

• Proven experience managing pharmaceutical or healthcare advisory board meetings 

• Highly organized, detail-oriented, and able to manage multiple programs simultaneously 

• Comfortable working in a fast-paced, last-minute environment 

• Strong independent worker with excellent client-facing communication skills 

• Proficient in Cvent attendee management (invitations, communications, reporting) 

• Deep understanding of compliance requirements in pharma meetings 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Speaker & Content Specialist - Contract

Contract | Remote + Onsite in Boston, MA

Availability: May - November 2026

Travel Dates:November 15–20, 2026 

Hours:

May: 8 hours (training & onboarding) 

June–August: ~20 hours/week 

September–November: Full-time (40 hours/week) 

Our client is seeking an experienced Speaker & Content Specialist to support a large-scale flagship event in November 2026. This role is critical in ensuring a seamless speaker experience from pre-event planning through onsite execution. 

The ideal candidate will have strong experience in speaker management, event technology platforms (specifically Certain), and high-touch stakeholder coordination within complex, large-scale events. 

Why You’ll Love This Role:

This role is ideal for someone who thrives in fast-paced, high-impact environments and enjoys being at the center of a seamless event experience. It offers a unique blend of strategic planning and onsite execution, hands-on work with event technology, and close collaboration with speakers and stakeholders, making it both dynamic and highly rewarding.

What You’ll Do:

As a Speaker & Content Specialist, you will support:

• Manage the Session Inbox, including responding to speaker inquiries, sending mass communications, and escalating issues as needed 

• Provide ongoing support within the Certain platform, assisting speakers with: 

  • Portal access and navigation 

  • Uploading bios, headshots, and presentations 

  • Updating session information 

• Coordinate and document all speaker and session changes across systems (Certain, SharePoint, AEM, mobile app) 

• Support Session Catalog launch, including: 

  • Testing and QA 

  • Cross-checking AEM vs. catalog

  • Proofing session data accuracy 

• Manage speaker presentation process, including: 

  • Sending instructions and deadlines 

  • Tracking submissions 

  • Organizing files in SharePoint 

  • Converting PPT files to PDF 

  • Uploading final presentations to mobile app/session catalog 

• Ensure speaker registration completion, including: 

  • Monitoring registration status 

  • Assisting with comp codes for external speakers 

• Work as an embedded contractor using client systems (SharePoint, email, etc.) 

• Collaborate with two primary stakeholders: 

  • Speaker/customer service lead 

  • Database/technical lead 

• Perform additional duties as assigned 

Onsite Responsibilities:

• Lead Session Concierge Desk operations 

• Provide registration and attendee support as needed 

• Support session scanning and technical coordination 

• Ensure presentations are delivered to correct session rooms 

• Manage last-minute speaker and session updates 

• Support speaker rehearsals, including: 

  • AV/equipment requests 

  • Updated presentations 

Qualifications

• Proven experience supporting speaker management for large-scale events 

• Hands-on experience with Certain platform (required) 

• Strong understanding of event technology ecosystems (mobile apps, CMS, SharePoint) 

• Experience managing high-volume communications and inboxes 

• Exceptional attention to detail and organizational skills 

• Ability to manage multiple systems and data accuracy simultaneously 

• Strong stakeholder communication and problem-solving skills 

• Experience with presentation management workflows (PPT, PDF conversion, uploads) 

• Ability to work independently in a fast-paced environment 

• Willingness to travel and provide onsite event support 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

FT Contract Meeting & Event Planner - Maternity Leave Coverage

Full-Time | Contract | Hybrid - NYC or Washington DC Based
Availability: Mid May - Mid November, 2026

Our client is seeking an experienced Meeting & Event Planner to provide maternity leave coverage and lead the execution of corporate meetings and events from planning through on-site delivery. This role requires a highly organized, detail oriented professional who can manage multiple programs simultaneously while delivering polished, high-quality experiences. 

This individual will step in as a fully integrated member of the events team, taking ownership of assigned programs and partnering closely with internal stakeholders. In addition to full-cycle event management, this role will also support high-volume venue and restaurant sourcing, helping streamline one of the most time-intensive parts of the planning process. 

Why You’ll Love This Role:

This role offers a unique opportunity to step into a highly visible, high-impact position where your expertise will be trusted and valued from day one. You’ll have the chance to design and execute premium, memorable experiences for sophisticated audiences, working with a team that appreciates quality, precision, and creativity. If you thrive in fast-paced environments, enjoy balancing multiple complex projects, and take pride in delivering exceptional events that leave a lasting impression, this role will be both energizing and rewarding. Additionally, the exposure to high-end venues, elevated experiences, and strategic stakeholders provides an opportunity to further refine your craft and expand your portfolio at an elite level.

What You’ll Do:

As the Meeting & Event Planner you will help support:

Program Management & Execution

• Serve as the lead project manager for assigned events, overseeing full lifecycle execution from planning through post-event reconciliation  

• Manage events from intake through execution, including stakeholder alignment, logistics, and follow-up  

• Develop and maintain detailed timelines, run-of-show documents, and organized event files  

• Lead on-site execution, managing registration, vendors, and real-time troubleshooting 

Venue & Restaurant Sourcing

• Research venues and restaurants based on event requirements, location, and audience 

• Conduct outreach, gather proposals, confirm availability, and evaluate options  

• Compile organized, client-ready recommendations (presentations or summaries)  

• Partner with internal stakeholders to align on preferences and requirements  

• Hand off confirmed sourcing details to planning team for execution 

Budget & Financial Management

• Build and manage event budgets, track expenses, and oversee deposits and payments 

• Process invoices and complete post-event reconciliation 

Logistics & Operations

• Manage invitations, RSVP tracking, room blocks, transportation, seating, shipping, signage, décor, and food & beverage  

• Coordinate AV production, staging, rehearsals, and technical requirements  

• Oversee vendor coordination and ensure seamless execution across all touchpoints  

Stakeholder Communication

• Partner with internal stakeholders to define event objectives and provide regular updates  

• Coordinate speakers, materials, and event deliverables  

• Ensure clear, proactive communication across all parties involved 

Qualifications:

• 5+ years of experience managing corporate meetings and events end-to-end

• Strong experience with venue sourcing, contract negotiation, and budget management  

• Proven ability to manage multiple concurrent projects in fast-paced environments

• Experience coordinating AV, vendors, and high-touch event logistics

• Strong organizational skills with exceptional attention to detail

• Excellent communication and stakeholder management abilities

• Proficiency in Microsoft Office; CRM experience preferred

• Ability to travel as needed for event execution
  

Ideal Profile

• Highly organized with strong ownership and follow-through

• Calm and solutions-oriented under pressure

• Experienced in high-touch, client-facing or executive-level events

• Strong sourcing instincts with knowledge of venues and restaurants

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Executive Producer - Full Time

Ready for a change? We’re seeking an experienced Executive Producer to lead large-scale programs for a top global meetings and events agency, recognized on MeetingsNet’s CMI 25 list and as a Skift Meetings M&I 15 firm.

If you're looking to work for a creative, award-winning agency producing high-impact meetings, incentives, and live experiences for global brands, you’ll want to take a closer look.

Full-Time | Exempt | Flexible Location

Reports to: Director, Production

Availability: Open

Salary: We anticipate a salary range of $110,000 – $125,000 for this role. Final compensation will be determined based on experience, skills, and overall alignment with the position. We encourage candidates to share their compensation expectations as part of the application process.

The Executive Producer is responsible for overseeing production and entertainment elements, managing the creative vision, and delivering flawless execution for high-impact corporate events. This role leads cross-functional teams to produce large-scale conferences, incentive programs, product launches, and internal agency events.

Serving as the strategic production leader, the Executive Producer ensures operational excellence, strong client partnerships, and successful program delivery while balancing creative vision with budget and logistical execution.

Why You’ll Love This Role:

The ideal candidate will love this role because it offers the opportunity to shape unforgettable, high-impact experiences while working at the strategic center of creative event production. As an Executive Producer, they will have the chance to lead large-scale corporate events from concept through execution, collaborate with talented creative and technical teams, and build strong relationships with high-level clients.

The role combines creative vision, leadership, and operational excellence, allowing someone who thrives in fast-paced environments to bring bold ideas to life while driving meaningful results for clients and audiences alike. For a production leader who enjoys balancing strategy, storytelling, and flawless execution, this position provides both creative fulfillment and the chance to make a visible impact on major events and client partnerships.

What You’ll Do:

As the Executive Producer you will help lead: 

Event Strategy & Creative Leadership 

• Collaborate with creative partner to support the vision, creative direction, and strategic planning for corporate events. 

• Collaborate with clients and internal stakeholders to translate business objectives into compelling event experiences. 

• Support business development through participation in pre-sales activity, including RFP responses, proposal development, and strategic event concepts. 

Production Management 

• Oversee the full production lifecycle including concept development, planning, design, execution, and post-event evaluation. 

• Direct production teams including technical directors, designers, technical crews, and vendors. 

• Ensure seamless integration of staging, lighting, audiovisual, digital platforms, and experiential elements. 

• Source and manage guest speakers and entertainment elements. 

Client & Stakeholder Leadership 

• Serve as a key day-to-day point of contact for clients and executive stakeholders. 

• Present concepts, budgets, and production plans with confidence and strategic insight. 

• Build long-term relationships and identify opportunities for account growth. 

Budget & Financial Oversight 

• Develop and manage large-scale event budgets ensuring profitability and cost control. 

• Negotiate contracts with venues, vendors, and production partners. 

• Monitor financial performance and reconcile post-event reporting. 

Team Leadership 

• Lead and manage associate producers, and technical teams. 

• Foster collaboration across creative, technical, and operations teams. 

• Ensure best practices in event production, risk management, and quality control. 

Operational Excellence 

• Establish production timelines, workflows, and event run-of-show documentation. 

• Oversee logistics for production elements including venue management, crew travel, talent coordination, and technical production. 

• Ensure compliance with safety regulations and contingency planning. 

Please note this role will include travel up to 20-30% of the time.

Qualifications:

• 7+ years of experience in corporate event production or live event management. 

• Proven experience producing large-scale corporate events, conferences, or brand 

• activations. 

• Strong leadership and team management skills. 

• Expertise in event production, staging, audiovisual, and technical event execution. 

• Exceptional client management and presentation skills. 

• Strong budgeting, negotiation, and vendor management experience. 

• Ability to manage multiple high-profile projects simultaneously in fast-paced 

• environments. 

Preferred Qualifications: 

• Experience with global events and large corporate clients. 

• Background in experiential marketing agencies or large event production firms. 

• Familiarity with hybrid and virtual event platforms. 

• How You’ll Shine

  • Client satisfaction and retention

  • Event execution quality and audience engagement

  • Budget adherence and profitability

  • Team performance and collaboration

  • Growth of client accounts and event portfolio

• Your Work Environment

  • Remote office and on-site event environments.

  • Frequent travel for event production and client meetings. (Travel up to 40% of the time.)

  • Ability to work extended hours during live event production periods.

• Equal Opportunity Statement

  Our client is an equal opportunity employer committed to fostering an inclusive and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Candidates from all backgrounds, identities, and experiences are encouraged to apply. 

Hiring Process

1

Share Your Interest in the Position
Click on Apply Now below to apply and get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.

Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.

Apply Now

2

Receive an Update from Soundings
Our team will review your information and let you know your status.

3

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

4

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.