Senior Project Manager – Life Sciences - SC3195

Contract position for a part-time Senior Project Manager (SPM) with an active Healthcare Meeting Compliance Certificate (HMCC) to support an ongoing life sciences account. This role is not tied to a single initiative but instead supports a variety of sporadic programs, including external medical meetings and congresses as they arise. The nature of the work is less complex than traditional SPM roles but demands a strong understanding of healthcare compliance, professional polish, and the ability to be client-facing with limited ramp-up time.

See below for more details on the position.

Senior Project Manager - Life Sciences - SC3195

Contract position for a part-time Senior Project Manager (SPM) with an active Healthcare Meeting Compliance Certificate (HMCC) to support an ongoing life sciences account. This role is not tied to a single initiative but instead supports a variety of sporadic programs, including external medical meetings and congresses as they arise. The nature of the work is less complex than traditional SPM roles but demands a strong understanding of healthcare compliance, professional polish, and the ability to be client-facing with limited ramp-up time.

Engagement Details 

Start: Mid July 2025 - December 2025 (potential to extend)

Hours: 20 Hours/week, with flexibility depending on active programs (500 Project Hours + Onsite)

Travel: Onsite attendance required for select programs; estimated 1x/month (Sept-Dec)

Responsibilities:  

As an OnSite Travel Director, you will:

• Serve as the lead point of contact for the client across multiple medical meetings and congress-related activities.

• Ensure full compliance with healthcare regulations (e.g., PhRMA, EFPIA, Sunshine Act) across planning, execution, and reconciliation phases.

• Manage meeting logistics including venue coordination, supplier communication, attendee registration, housing blocks, and transfers.

• Collaborate with medical, legal, and compliance teams to uphold HCP standards.

• Oversee documentation such as agendas, speaker summaries, and transfer-ofvalue records.

• Support budget tracking and reconciliation for each meeting in coordination with the client’s internal teams.

• Provide onsite event leadership, interfacing with stakeholders and ensuring flawless execution.

Qualifications:

• Active HMCC certification (must-have)

• 5+ years of event or project management experience, with recent work in life sciences or healthcare

• Hands-on experience supporting external medical meetings and medical congresses

• Familiarity with common compliance tools and reporting practices

• Ability to quickly onboard into new projects and work with minimal direction

• Clear communicator, skilled at managing client relationships and internal coordination

Fill out our opportunity form to express your interest and share availability.

Event Manager - Maternity Leave Coverage Contract - Newport Beach, CA - SC3210

Contract position for an Event Manager to provide critical support during a maternity leave. This role is responsible for managing master strategies and logistics for key signature events, particularly a large innovation forum in October and a specialized tech event in March. The successful candidate will step into an active planning cycle, continuing momentum and ensuring flawless execution.

Role will require 3 days in person in the Newport Beach Office.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Event Manager - Maternity Leave Coverage Contract - Newport Beach, CA - SC3210

Contract position for an Event Manager to provide critical support during a maternity leave. This role is responsible for managing master strategies and logistics for key signature events, particularly a large innovation forum in October and a specialized tech event in March. The successful candidate will step into an active planning cycle, continuing momentum and ensuring flawless execution.

Role will require 3 days in person in the Newport Beach Office.

Engagement Details 

Contract Dates: July 2025 to January 23rd, 2026

Estimated Hours: 35 Hours per Week (Subject to higher hours during event weeks)

In Office: Monday & Wednesday; one additional per week optional

Client: Southern California based non-profit innovation ecosystem, connecting capital, resources, and people to advance technology and medtech ventures. With a focus on job creation and business acceleration, they host several annual signature events and maintain partnerships with numerous organizations.

Responsibilities:  

As the Event Manager you will work on:

• Develop and implement event strategy and project plans for assigned events

• Oversee event budgets, revenue targets, and expense tracking

• Coordinate content planning, speaker engagement, and committee collaboration

• Drive sponsor activations in partnership with internal teams

• Work with marketing to promote events and drive ticket sales

• Manage vendor relationships and event logistics (AV, catering, hotel, etc.)

• Utilize Cvent for registration and data management (knowledge helpful but not required)

• Ensure continuity of event planning during maternity leave coverage

Fill out our opportunity form to express your interest and share availability.

Client Success Manager - Contract - SC3213

Contract position for an experienced and dynamic Client Success Manager to join a global travel technology firm that is expanding rapidly into the U.S. market. This is an exciting opportunity to help lay the foundation for a thriving client success operation in North America. The ideal candidate will bring proactive energy, customer-centric expertise, and the ability to scale operations with urgency and precision. You will support the company’s enterprise clients in the U.S. and play a key role in shaping the customer experience during a pivotal growth phase.

We are currently in the contracting phase of this role, but are looking for potential candidates who may be interested in this role.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Client Success Manager - Contract

Contract position for an experienced and dynamic Client Success Manager to join a global travel technology firm that is expanding rapidly into the U.S. market. This is an exciting opportunity to help lay the foundation for a thriving client success operation in North America. The ideal candidate will bring proactive energy, customer-centric expertise, and the ability to scale operations with urgency and precision. You will support the company’s enterprise clients in the U.S. and play a key role in shaping the customer experience during a pivotal growth phase.

We are currently in the contracting phase of this role, but are looking for potential candidates who may be interested in this role.

Engagement Details 

Contract Dates: July 2025 to October 2025

Estimated Hours: TBD

Responsibilities:  

As the Client Success Manager you will work on:

Engage directly with meeting owners and planners to provide expert sourcing and consultation support for events and meetings

• Lead training efforts and drive policy adoption among stakeholders

• Guide sourcing, booking, and planning activities through the company’s CONNECT platform

• Consult on venue options and negotiate competitive rates and terms

• Participate in customer meetings to optimize change management and strategic alignment

• Collaborate with internal supplier management to onboard and register new venues

• Build and nurture client relationships rooted in trust and service excellence

• Identify opportunities to expand services within client organizations

• Contribute to foundational process design, tools, and best practices

• Prepare to scale into a leadership role, managing a growing team as operations expand

Candidate Qualifications:

• Proven experience in hotel/venue sourcing and customer consultation

• Strong communication skills, both written and verbal

• Demonstrated initiative and comfort with fast-paced, high-performance environments

• Highly self-motivated and solutions-oriented

• Experience in operational excellence or process design is a plus

• Willingness to travel periodically, including potential annual travel to EMEA

Fill out our opportunity form to express your interest and share availability.

Experience Manager - Hybrid - Chicago, IL - SC3192

Contract position for two Experience Managers to lead the strategic development, coordination, and execution of multiple exhibits and brand activations at a high-profile, global corporate convention. This is a dynamic, high-visibility role requiring strong trade show vernacular, logistical fluency, and excellent stakeholder management skills. 

This position involves collaboration with cross-functional teams, vendor partners, internal stakeholders, and subject matter experts. The Experience Manager will own all facets of assigned exhibit activations, from conceptualization to on-site execution and post-event wrap-up. Candidates must be detail-oriented and highly collaborative team players. 

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Experience Manager - Hybrid - Chicago, IL

Contract position for two Experience Managers to lead the strategic development, coordination, and execution of multiple exhibits and brand activations at a high-profile, global corporate convention. This is a dynamic, high-visibility role requiring strong trade show vernacular, logistical fluency, and excellent stakeholder management skills. 

This position involves collaboration with cross-functional teams, vendor partners, internal stakeholders, and subject matter experts. The Experience Manager will own all facets of assigned exhibit activations, from conceptualization to on-site execution and post-event wrap-up. Candidates must be detail-oriented and highly collaborative team players. 

Engagement Details 

Contract Dates: September 2025 – July 2026 

Estimated Hours: 1,215 hours total (see monthly breakdown below) 

Location: Hybrid – Chicago, IL (Able to work from West Loop Office when needed) 

Required Travel Dates: 

• 3-4-day trip to Las Vegas | Team Pre-site – Fall 2025  

• 3-4-day trip to Las Vegas| Team Pre-site – January 2026  

• 3-4-day trip to Las Vegas | Team Pre-site – March/April 2026  

• 15 days on-site for event | May 23rd – June 6th – Tentative; includes Memorial Day weekend 

Responsibilities:  

As the Experience Manager you will work on:

Pre-Convention: 

• Project manage and coordinate all aspects of Experience development  

• Manage regular process meetings with stakeholders including scheduling, creating agendas, recapping key next steps and holding teams accountable for action items  

• Own individual budget projections that roll into larger Convention budget. Must flag any overages immediately  

• Align all activity and deliverables against master timeline, including providing inputs to master on-site production schedule  

• Coordinate graphic, video, interactive and other creative elements with Agency partner as required, ensuring all elements adhere to brand standards 

• Work closely with client’s Infrastructure Leads (Menu, Technology, Equipment) as necessary to support exhibit development  

• Understand relevance of Experience elements as it relates to overall event, with ability to see potential conflicts and comfortably solve for  

• Detailed coordination with convention center on utility, networking, rigging and other required services for Experience activation. Includes managing vendor estimates, understanding detail diagrams and placing orders for technical element 

On-Site: 

• Coordinate load-in schedule with service contractor, prioritizing elements in order of importance  

• Ensure all utilities (networking, rigging, power, etc.) have been dropped correctly and all floor markings are accurate to support build-out  

• Oversee entirety of Experience move in and build with all vendors including general contractor, A/V, utilities, IT, etc. Will include weekend work. Load-in and on-site days can range from 8-14 hours and may run over holidays  

• Troubleshoot obstacles or timeline delays as needed with relevant vendors to ensure experiences are set up on-time  

• Conduct daily walk-throughs and stand-up meetings with Core team and general contractor to provide status updates and manage expectations, flagging any significant changes to physical infrastructure and/or budget  

• Ensure Experiences are ready for all rehearsals, Senior Leadership reviews and show opening  

• Communicate teardown and move out parameters to stakeholders prior to end of show including timeline, shipping and donation procedures  

• Oversee tear-down ensuring any elements that need to be saved and/or donated are complete before leaving show-site 

Post-Convention: 

• Reconcile all invoices and submit for payment  

• Prepare final budget reconciliation per Experience  

• Conduct debriefs with Experience Leads, vendor partners and relevant stakeholders  

• Ensure proper electronic record keeping of event files and assets for future reference 

• Provide thoughtful recommendations for future event roles and responsibilities  

• Overall project wrap-up 

Candidate Qualifications:

• Previous experience working in tradeshows and/or exhibit display development (specialty construction/fabrication) and all elements involved (graphics, AV, electrical, rigging, technology, etc.) required  

• Ability to manage complex and technical exhibit booth components (restaurant/kitchen equipment, technology equipment, etc.)  

• Strong project management and organizational skills  

• Enjoys working with high level of attention to detail in a fast-paced, highly visible environment  

• Ability to manage multiple project priorities and deadlines across multiple work streams

• Stellar customer service and client management skills  

• Must be able to demonstrate confidence and professionalism when faced with challenging situations, including managing client stakeholders as a “contractor”  

• Proficiently able to face obstacles with a solutions-oriented mindset; comfortable asking clarifying and challenging questions  

• Ability to be agile in a client facing role, including with Senior Leadership Team and other executives  

• Proactively self-motivated to take initiative and problem solve independently and in a team situation  

• Effective written and verbal communication and presentation skills  

• Comfortable working with high level of ambiguity  

• Working knowledge of Microsoft office suite of services (Outlook, PowerPoint, Excel, Word, Teams, SharePoint, One Drive, etc.) 

Preferred: 

• Experience with Fortune 500 brands or recognizable trade shows (e.g., Restaurant Association Show) 

• Background in digital/technology or marketing exhibits is a plus 

• Knowledge of the food service or restaurant industry is a bonus 

Estimated Hour Breakdown:

Fill out our opportunity form to express your interest and share availability.

Bilingual Project Coordinator/Manager (French/English) - Canada Based - SC3179

Contract position as a Bilingual Coordinator (or Manager, depending on experience) will support a national registration program.

The role requires fluent French and English and strong experience managing attendee communications, data, and registration platforms. This is a remote role with potential travel in November.

See below for more details on the position.

Bilingual Project Coordinator/Manager (French/English)

Contract position as a Bilingual Coordinator (or Manager, depending on experience) will support a national registration program.

The role requires fluent French and English and strong experience managing attendee communications, data, and registration platforms. This is a remote role with potential travel in November.

Engagement Details 

Engagement Dates: August 2025 to February 2026

On-Site Dates: TBD

Location: Remote (Canada Based) + Travel within Canada in November

Hours: 350 Hours (25 Hours/Week)

Client: Meeting Planning Agency

Responsibilities:  

As the Project Coordinator/Manager, you will work on the following: 

• Manage bilingual email communications with attendees

• Proof web pages, emails, name badges, and signage for accuracy and consistency

• Pull and analyze daily registration reports from Cvent •

• Coordinate with badge printing vendors and manage data integrity

• Provide onsite registration support for Canada-based events in November

• Assist with other administrative duties as required

Qualifications:

• Fluent in both Quebecois French and English

• Minimum 1 year of administrative or event coordination experience

• Proficient in Cvent (entry to intermediate level)

• Excellent organizational and communication skills

• Strong attention to detail and customer service orientation

• Based in Canada and available for domestic travel

Fill out our opportunity form to express your interest and share availability.

Operations Coordinator - Remote/Orlando, FL - SC3162

Contract position for an experienced Operations Coordinator to support a high-impact internal meeting series. This position is ideal for a detail-oriented event operations professional with a strong background in hotel and onsite logistics, F&B program design, and stakeholder management. The role requires both strategic planning and on-the-ground execution to ensure seamless meeting experiences for a global executive audience. 

See below for more details on the position.

Operations Coordinator

Contract position for an experienced Operations Coordinator to support a high-impact internal meeting series. This position is ideal for a detail-oriented event operations professional with a strong background in hotel and onsite logistics, F&B program design, and stakeholder management. The role requires both strategic planning and on-the-ground execution to ensure seamless meeting experiences for a global executive audience. 

Engagement Details 

Engagement Dates: September 1 to November 14, 2025 

On-Site Dates: October 31 to November 3, 2025 

Location: Remote - Travel needed for onsite dates and site visits to Orlando, FL. 

Hours: 300 Estimated Project Hours 

Client: Global Management Consulting Firm 

Responsibilities:  

As the Operations Coordinator, you will: 

• Serve as primary hotel contact for operational program elements, exclusive of accommodations Design and deliver event F&B program for global audience  

• Devise varied and nutritious menus for all meals; ensure vegan, vegetarian options; provide local & sustainable options as available  

• Allocate and confirm set requirements for program & side meeting needs using the client's Event Manager Tool  

• Attend site visits (if required) and pre-con meetings onsite pre-event  

• Work with security team to ensure appropriate coverage for meeting  

• Provide content needed for mobile app  

• Manage onsite FB and room setup changes, updates directly with hotel  

• Generate list of meeting room, FB charge backs needed (side meetings, etc)  

• Ensure efficient guest movement during meetings (lunch, breakouts, return to plenary, etc.)  

• Reconcile post meeting hotel invoicing and metrics: FAB, Room checker, session headcounts, FB headcounts, comparisons of BEOSs (incl and additional staffing charges)  

• Collaborate with Ops lead & Experience Design for signage recommendations/needs 

Fill out our opportunity form to express your interest and share availability.