Featured Positions
Soundings Thrive is a refreshingly unique talent platform that strategically matches independent and full-time workers with flexible job opportunities in the event, hospitality, travel, and non-profit industries.
At times, we make featured work opportunities public to allow a broader pool of industry professionals to express their interest.
Check back often to view available job postings, or join the Soundings Thrive talent community today to create your profile and get personally matched with available work.
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Featured Full Time Roles
Featured Freelance Role
Event Technology & Systems Administrator - FT Contract
Our client is seeking an experienced Event Technology & Systems Administrator to provide operational and technical support for their event technology ecosystem, with a primary focus on Cvent and related event management platforms.
Working closely with event planners, stakeholders, and technology teams, this individual will help ensure platform effectiveness, data integrity, reporting accuracy, user accessibility, and adherence to organizational standards and processes, while supporting system improvements, troubleshooting, integrations, reporting, and user training across in-person, virtual, and hybrid environments.
Contract | Atlanta, GA preferred | Full-Time
Hours: 40 Hours Per Week
Our client is seeking an experienced Event Technology & Systems Administrator to provide operational and technical support for their event technology ecosystem, with a primary focus on Cvent and related event management platforms.
Working closely with event planners, stakeholders, and technology teams, this individual will help ensure platform effectiveness, data integrity, reporting accuracy, user accessibility, and adherence to organizational standards and processes, while supporting system improvements, troubleshooting, integrations, reporting, and user training across in-person, virtual, and hybrid environments.
Why You’ll Love This Role:
The ideal candidate will love this role because it puts them at the center of a growing event technology function, trusted to own the Cvent platform end-to-end while partnering closely with planners, internal teams, and vendors. It's a great fit for someone who enjoys solving technical problems, building better reporting, and helping a program scale.
What You’ll Do:
Platform Management
Manage, configure, and optimize the Cvent platform, including Meeting Request Forms, process forms, access portals, and event calendars
Administer budget and sourcing modules, user permissions, and event templates
Support mobile applications, workflows, data structures, reporting dashboards, and platform enhancements
Event Technology Support
Serve as the primary escalation and support resource for event technology
Provide troubleshooting, testing, issue resolution, and launch support for event websites, registration systems, and integrations
Support mobile applications across virtual, hybrid, and in-person events
Data Management & Reporting
Develop and maintain reporting solutions, dashboards, and KPIs
Establish and uphold data governance standards
Analyze event performance, registration trends, attendee engagement, budget utilization, and database integrity to deliver actionable business insights
Qualifications:
3+ years of experience in event technology, event operations, or platform administration
Cvent Certification(s)
Advanced experience with the Cvent platform
Experience managing enterprise event registration systems
Strong reporting and data analysis skills
Experience with user administration and technology governance
Strong project management and organizational skills
Excellent communication abilities
Experience with Salesforce, Marketo, Power BI, Tableau, or similar platforms
Familiarity with API integrations and event technology ecosystems
Experience supporting virtual and hybrid event technologies
Knowledge of event sourcing, budget management, and procurement processes
Hiring Process
1
Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)
3
Receive an Update from Soundings
Our team will review your information and let you know your status.
4
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
5
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.
Business Communication Partner - Contract
Our client is seeking an experienced Business Communication Partner to develop and manage strategic communication plans that support organizational objectives, employee engagement, and crisis response.
This individual will partner with business leaders and cross-functional teams to translate strategy into clear messaging, guide communication planning for change initiatives, and support digital communication efforts across the organization. Operating at the intersection of Strategy, Employee Engagement, and Crisis Communication, this professional will be a trusted advisor to leadership while staying hands-on with day-to-day execution.
Contract | Southeast US
Hours: 20 Hours Per Week
Our client is seeking an experienced Business Communication Partner to develop and manage strategic communication plans that support organizational objectives, employee engagement, and crisis response.
This individual will partner with business leaders and cross-functional teams to translate strategy into clear messaging, guide communication planning for change initiatives, and support digital communication efforts across the organization. Operating at the intersection of Strategy, Employee Engagement, and Crisis Communication, this professional will be a trusted advisor to leadership while staying hands-on with day-to-day execution.
Why You’ll Love This Role:
The ideal candidate will love this role because it offers the chance to shape how an organization communicates, from high-level strategy to on-the-ground execution. This position blends strategic counsel with hands-on communication planning, crisis response, and digital engagement, giving the right person real influence over how the business shows up internally and externally.
What You’ll Do:
Strategy & Communication Planning
Devise and manage communication strategies and plans aligned with organizational objectives
Oversee and facilitate the design of strategic communication plans
Counsel management on communication actions to effectively deploy plans
Partner with business teams to develop and execute communication plans and channels
Establish communication KPIs and metrics, and monitor and analyze results
Employee Engagement Communication
Create communication plans that promote employee engagement
Develop communication and consultation strategies to support change initiatives
Counsel management teams on communication skills to engage their teams
Prepare communication and stakeholder engagement plans for change initiatives
Crisis Communication
Apply crisis principles to distinguish types and severity of crisis situations
Use advanced crisis communication tools to manage risk in complex situations
Apply tactics to manage online crises and reduce reputational impact
Support spokespeople during crises to deliver consistent key messaging
Digital Engagement & Brand
Develop and execute digital communication plans, integrating AI tools as regular practice
Compile reports on digital communication efforts to inform channel strategy
Support brand architecture and positioning throughout the organization
Event Management
Support events such as steering committees, project team meetings, and debriefs
Translate communication and business strategy into specific messages
Ensure branding consistency and brand awareness
Qualifications:
Proven experience developing and managing strategic communication plans
Experience supporting employee engagement and change communication initiatives
Strong crisis communication background, including online/digital crisis response
Experience with digital communication tools and platforms; comfort integrating AI tools into regular practice
Familiarity with brand standards and reputation management
Experience supporting internal events such as steering committees and project meetings
Excellent written and verbal communication skills; strong executive presence
Hiring Process
1
Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)
3
Receive an Update from Soundings
Our team will review your information and let you know your status.
4
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
5
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.
Meeting and Event Planner
Our client is seeking an experienced Meeting and Event Planner to manage end-to-end planning and execution for a multi-day professional conference, including pre-event logistics, onsite management, and post-event wrap-up. The Planner will bring structure and consistency to a complex, multi-stakeholder planning process, ensuring that timelines, tasks, and deliverables stay on track as the event date approaches.
This individual will serve as the primary point of contact for planning committees, vendors, speakers, and host venues, ensuring a seamless experience from initial planning calls through final reconciliation. They will work closely with speakers to prepare them for plenary sessions, partner with vendors and venue staff to execute a smooth onsite experience, and act as a steady, professional presence for attendees, staff, and VIPs alike throughout the event.
Full-Time | 200 Contract Hours | Hybrid - Virtual & On-Site
Availability: September 2026 - July 2027 (Through Event Wrap-Up)
Our client is seeking an experienced Meeting and Event Planner to manage end-to-end planning and execution for a multi-day professional conference, including pre-event logistics, onsite management, and post-event wrap-up. The Planner will bring structure and consistency to a complex, multi-stakeholder planning process, ensuring that timelines, tasks, and deliverables stay on track as the event date approaches.
This individual will serve as the primary point of contact for planning committees, vendors, speakers, and host venues, ensuring a seamless experience from initial planning calls through final reconciliation. They will work closely with speakers to prepare them for plenary sessions, partner with vendors and venue staff to execute a smooth onsite experience, and act as a steady, professional presence for attendees, staff, and VIPs alike throughout the event.
Why You’ll Love This Role:
The ideal candidate is highly organized, comfortable leading cross-functional stakeholders, and experienced managing both virtual and on-site event components. This individual thrives on ownership of a project from start to finish, enjoys coordinating across committees, vendors, and venues, and takes pride in delivering a polished, well-run event. Experience supporting large-scale conferences, hospitality, or association meetings is highly valued, as is a passion for logistics, problem-solving, and creating a seamless experience for attendees and stakeholders alike.
What You’ll Do:
As the Meeting and Event Planner, you will support:
Planning & Stakeholder Coordination
Lead and deliver monthly planning committee calls
Organize and attend one in-person pre-planning meeting
Support assigned sub-committees, attending all relevant calls and assisting with task coordination
Manage the overall conference planning timeline and task checklist, ensuring timely completion by all stakeholders
Speaker & Program Management
Prepare and distribute speaker agreements for approximately 15 presenters
Collect speaker bios, headshots, session titles, and descriptions
Manage keynote speakers, including pre-event briefing calls and logistical preparation
Serve as primary liaison for script development and show flow coordination with keynote speakers and production partners
Compile and manage the speaker rehearsal schedule
Act as lead contact for all main plenary session preparations
Marketing & Registration Support
Support the development and launch of the conference website
Coordinate logistics, equipment, and staffing for onsite registration
Develop and manage the onsite registration desk staffing schedule for internal staff and student assistants
Onsite Event Execution
Supervise up to six hospitality students onsite throughout the event
Provide one onsite representative throughout the event to oversee and manage all logistics, including travel to and from the venue
Lead the pre-conference operations meeting with facility and vendor partners
Inspect all meeting room set-ups 30–60 minutes prior to each educational session
Coordinate all social event logistics, including F&B and event set-ups
Coordinate VIP, staff, and speaker logistics, including transport and hotel accommodations
Work with the venue and production partners to manage and update digital signage content; oversee physical signage placement as needed
Vendor & Financial Management
Compile and submit the show résumé, including room set-ups, food and beverage (F&B), audiovisual (AV), and other supplier specifications
Solicit vendor bids and negotiate contracts as required (e.g., transportation, photography)
Review all vendor contracts and submit for client signature
Track and inventory beverage events at the start and end of each applicable function
Review and sign all F&B checks
Reconcile and review all final invoices, resolving discrepancies as needed
Review final postings to the hotel's master account
Oversee the packing and shipment of conference materials at event close
Rooming & Hotel Coordination
Create, manage, and submit the rooming list to the host hotel
Monitor guest room pick-up regularly; document and analyze year-over-year trends
Share up-to-date attendee lists with the hotel to support guest room audit accuracy
Qualifications:
3–5+ years of experience managing multi-day conferences or large-scale corporate/association events
Experience with speaker management, including agreements, rehearsals, and session logistics
Familiarity with plenary session production (scripts, show flow, rehearsals)
Experience managing vendor contracts, invoicing, and reconciliation
Experience coordinating F&B, AV, and hotel rooming lists, including master account review
Background in hospitality, meetings management, or event production
Comfortable leading committees and cross-functional planning teams
Experience supervising onsite support staff or student assistants
Hiring Process
1
Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)
3
Receive an Update from Soundings
Our team will review your information and let you know your status.
4
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
5
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.
Senior Event Tech Manager (London) - Contract
Our client is seeking an experienced Senior Event Tech Manager to serve as an in-region subject matter expert supporting the EMEA Event Technology team.
This role will act as a point of escalation and guidance for the wider team, answering questions and troubleshooting event technology issues as they arise, while also providing hands-on support for event registration, technology implementation, and onsite execution. This individual will play a key role during a private equity event in London spanning two venues, working alongside a US-based team member onsite.
Operating at the intersection of Event Technology Strategy, Team Support, and Onsite Execution, this professional will be the go-to resource the EMEA team relies on, while staying hands-on with client-facing programs.
Contract | London, UK | Hybrid
Availability: August 2026 - December 2026
Hours: Part-time Hours through end of November 2026, with onsite requirement in London September 6–11
Our client is seeking an experienced Senior Event Tech Manager to serve as an in-region subject matter expert supporting the EMEA Event Technology team.
This role will act as a point of escalation and guidance for the wider team, answering questions and troubleshooting event technology issues as they arise, while also providing hands-on support for event registration, technology implementation, and onsite execution. This individual will play a key role during a private equity event in London spanning two venues, working alongside a US-based team member onsite.
Operating at the intersection of Event Technology Strategy, Team Support, and Onsite Execution, this professional will be the go-to resource the EMEA team relies on, while staying hands-on with client-facing programs.
Also open to candidates in the EMEA Region, with a strong preference for candidates based in London who can travel to the office twice a week.
Why You’ll Love This Role:
The ideal candidate will love this role because it offers the chance to step into a trusted, senior advisory position, being the person a whole team turns to for guidance, while still staying close to the action through direct client and onsite work. This position blends strategic mentorship with high-stakes event execution, culminating in a high-profile private equity event across two premier London venues.
What You’ll Do:
Subject Matter Expertise & Escalation
Serve as the in-region SME resource for the Event Technology team
Act as a point of escalation and troubleshooting for event technology issues
Provide guidance and answer questions from team members across time zones
Event Technology Management
Consult with clients on Event Technology best practices and platform recommendations
Advise on the user experience for pre-event and onsite registration for virtual and in-person events
Oversee implementation and project management of event registration websites, app builds, and all technological aspects of events
Manage room blocks and coordination with hotels
Database & Communications
Ensure consistency of information and generate lists upon request
Manage client event communications, including save-the-dates, invitations, registration, and confirmations
Provide reporting, analytics, and post-event surveys
Print name badges, tent cards, place cards, departure notices, and email confirmations as appropriate
Vendor & Onsite Support
Manage relationships with technology suppliers
Support onsite execution at the London private equity event, working alongside a US-based team member
Keep up to date on emerging technologies and trends, keeping the wider team informed
Qualifications:
5+ years of related experience in Data Management and Event Technology, including entry-level meeting planning and coordination
Expert knowledge of Cvent required
Strong proficiency with Microsoft Excel
Strong proficiency with registration website platforms such as Splash, Certain, Aventri, Eventbrite, or similar
Experience with virtual meeting platforms such as GlobalMeet/TalkPoint, Zoom, WebEx, SpotMe, Concise Chime, Inconf, vFairs, or similar
Experience with on-demand badge printing, RFID, session scanning, and lead generation
Experience integrating CRM software (e.g., Marketo, Salesforce, Dealcloud) with event registration systems such as Cvent
Proficient programming skills, such as HTML, CSS, and/or JavaScript
Based in or willing to work within the EMEA time zone; London-based candidates preferred
Highly motivated and able to work independently, with a strong work ethic and excellent oral and written communication skills
Hiring Process
1
Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)
3
Receive an Update from Soundings
Our team will review your information and let you know your status.
4
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
5
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.
Meetings Concierge - Contract - California (Bay Area) Based
Our client is seeking an experienced Meetings Concierge to support meeting and event operations for a customer engagement and demonstration center. This role serves as the primary point of contact for customer-facing programs, ensuring a seamless experience from planning through execution while supporting scheduling, attendee logistics, hospitality, and hybrid meeting technology.
Operating at the intersection of Meetings & Events, Hospitality, Workplace Experience, and Customer Engagement, this professional will coordinate meeting logistics, support hybrid experiences, manage attendee communications, and help create a welcoming environment for clients and stakeholders. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced, customer-facing environment.
Full-Time Contract | 40 Hours Per Week | On-Site | 5-days a week in Pleasonton, CA
Availability: July 2026 Start Date (Flexible Based on Hiring Timeline)
Our client is seeking an experienced Meetings Concierge to support meeting and event operations for a customer engagement and demonstration center. This role serves as the primary point of contact for customer-facing programs, ensuring a seamless experience from planning through execution while supporting scheduling, attendee logistics, hospitality, and hybrid meeting technology.
Operating at the intersection of Meetings & Events, Hospitality, Workplace Experience, and Customer Engagement, this professional will coordinate meeting logistics, support hybrid experiences, manage attendee communications, and help create a welcoming environment for clients and stakeholders. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced, customer-facing environment.
Why You’ll Love This Role:
The ideal candidate will love this role because it combines hospitality, meeting coordination, and customer experience into one highly visible position. Every day brings the opportunity to interact with visitors, support impactful programs, and help create memorable experiences for clients and stakeholders.
This role offers a balance of planning, logistics, and hands-on execution, making it ideal for someone who enjoys building relationships, solving problems, and ensuring every detail contributes to a seamless experience.
What You’ll Do:
As the Meetings Concierge, you will support:
Meeting & Event Coordination
Coordinate and support customer-facing programs hosted at the facility
Serve as the primary meeting concierge during event execution
Manage meeting schedules and calendar coordination
Support attendee communications and logistics
Ensure a seamless and professional experience for all visitors and stakeholders
Coordinate program details from initial planning through on-site execution
Facility & Program Management
Coordinate facility-related logistics for hosted programs
Serve as the on-site point of contact during meetings and events
Support room setup and meeting readiness activities
Partner with internal stakeholders to ensure successful program delivery
Monitor program requirements and address logistical needs as they arise
Help maintain a welcoming and professional customer experience environment
Hybrid Meeting & Technology Support
Create and manage Zoom meetings and virtual meeting links
Support hybrid meeting execution for virtual attendees
Set up and troubleshoot meeting technology as needed
Coordinate virtual attendee access and participation
Ensure meeting technology is functioning properly before and during programs
Attendee & Hospitality Management
Coordinate attendee travel logistics and provide direction to meeting participants
Arrange catering and hospitality services
Support visitor registration, sign-in processes, and attendee communications
Maintain a high level of customer service throughout the attendee experience
Ensure all meeting materials and hospitality elements are prepared and available
Compliance & Administrative Support
Support programs involving Healthcare Professionals (HCPs)
Maintain awareness of HCP compliance requirements and meeting protocols
Manage attendance documentation, sign-in sheets, and required program records
Ensure meeting logistics align with company policies and compliance standards
Assist with reporting and administrative documentation as needed
Please note this role requires full-time on-site support and occasional travel to support meeting execution.
Experience & Qualifications
Familiarity with or willingness to learn Healthcare Professional (HCP) meeting requirements and compliance considerations
Understanding of attendee documentation requirements, including sign-in sheets and program records
Experience working with Zoom or similar virtual meeting platforms
Experience coordinating catering, facility logistics, and visitor management
Background in hospitality, meetings management, event coordination, or workplace experience programs
Experience supporting executive or customer-facing meetings
Hiring Process
1
Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)
3
Receive an Update from Soundings
Our team will review your information and let you know your status.
4
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
5
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.
Full-Time Account Executive - Austin, TX
Our client is seeking a highly motivated and experienced Account Executive to manage sales and client relations within an assigned territory or key accounts. This individual will be responsible for overseeing all aspects of the client engagement process, ensuring seamless communication, execution, and delivery of services. The role also includes team leadership responsibilities and achieving revenue goals through strategic sales efforts.
Full-Time
Austin, TX - Hybrid with Local Travel as Needed
Availability: Now
Our client is seeking a highly motivated and experienced Account Executive to manage sales and client relations within an assigned territory or key accounts. This individual will be responsible for overseeing all aspects of the client engagement process, ensuring seamless communication, execution, and delivery of services. The role also includes team leadership responsibilities and achieving revenue goals through strategic sales efforts.
Why You’ll Love This Role:
This role as an Account Executive puts you at the center of building strong client relationships and driving meaningful results. You’ll have the opportunity to lead a talented team, manage key accounts, and shape strategic sales efforts that directly impact revenue growth. If you thrive in a dynamic, collaborative environment where your contributions are visible and valued, this role offers the perfect blend of client-facing impact and leadership opportunity.
What You’ll Do:
Responsibilities:
As the Account Executive, you will:
Drive sales within assigned territory or accounts
Lead a team consisting of an Account Manager and Account Coordinator
Manage the full account lifecycle from proposal through final billing
Build strong relationships with clients and vendors
Conduct site visits and pre/post event meetings
Oversee proposal development, revisions, and service contracting
Manage deposits and accounts receivables
Ensure client satisfaction and program execution
Promote company values and maintain professional presence
What Makes You Great at This
3+ years of experience in a sales or account management role, preferably in the events or hospitality industry with DMC expertise
Proven track record of meeting or exceeding sales goals
Strong leadership experience with the ability to manage and mentor team members
Excellent communication and interpersonal skills with a client-focused mindset
Proficiency in Microsoft Office (Word and Excel)
Highly organized and detail-oriented with strong time management abilities
Experience coordinating logistics and managing full program lifecycles
Ability to manage multiple accounts and projects simultaneously
Positive and solution-oriented attitude under pressure
Bachelor’s degree in Business, Hospitality, Marketing, or a related field (preferred, not required)
Hiring Process
1
Share Your Interest in the Position
Complete the form below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Receive an Update from Soundings
Our team will review your information and let you know your status.
3
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
4
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.
Now Recruiting: Work Designers, Business Events
A Work Designer is not just designing jobs.
They are designing how people, skills, technology, workflows, event systems, and talent models come together to deliver work in a world of constant change.
A Work Designer is not just designing jobs.
They are designing how people, skills, technology, workflows, event systems, and talent models come together to deliver work in a world of constant change.
We do not have specific opportunities open for this position quite yet, but we are finding that this is becoming an increased need in organizations.
We are seeking Work Designers to help business events organizations rethink how work gets done in a changing world.
What is a Work Designer? A Work Designer maps workflows, assesses skills and strengths, identifies AI-enabled opportunities, redesigns roles, and helps build more adaptable workforce models. In the business events industry, this means understanding how work moves across event strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite delivery, attendee experience, data, reporting, and post-event follow-up.
This role is for people who are strategic, curious, people-centered, operationally strong, and comfortable working at the intersection of talent, AI, event operations, workflows, technology ecosystems, and organizational change.
Work Designers can zoom out to see the future of work and zoom in to redesign the practical steps, roles, skills, tools, behaviors, and team structures needed to get there. They are strong change managers who understand that AI transformation is not just a technology challenge. It is a people, workflow, and workforce design challenge.
Ideal Candidates:
The ideal Work Designer is someone who can think strategically and practically at the same time. They are curious about how event work happens, comfortable asking questions, and able to see both the human and operational sides of change.
They understand business events and the complexity of delivering work across clients, internal teams, vendors, sponsors, speakers, attendees, technology platforms, budgets, timelines, and onsite realities.
They are not just interested in AI tools. They are interested in what AI makes possible for people, teams, roles, workflows, event technology ecosystems, and business models.
They understand that the future of event work is not about replacing people. It is about redesigning work so people can create more value.
What You’ll Do:
As the Work Designer you will:
Map how event work currently gets done across people, teams, tools, systems, timelines, vendors, stakeholders, and decision points.
Analyze workflows across the event lifecycle, including strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite operations, attendee experience, reporting, and post-event engagement.
Identify workflow friction, duplicated effort, role overload, unclear ownership, manual processes, disconnected systems, and opportunities to improve how event work is distributed.
Break down traditional event job descriptions into tasks, outcomes, skills, strengths, capabilities, tools, and decision rights.
Assess where AI can support, accelerate, automate, or improve event work without removing the human judgment, relationship-building, creativity, compliance awareness, or customer understanding needed for high-quality outcomes.
Evaluate how AI, automation, and event technology can be embedded into existing workflows rather than sitting outside the work in disconnected tools.
Support leaders in redesigning roles, workflows, and team structures around more adaptable, skills-based, AI-enabled ways of working.
Help define which work should sit with full-time employees, freelance talent, specialists, vendors, partners, or AI-enabled systems.
Assess how current event technology ecosystems support or constrain the way work gets done.
Identify where tools are duplicative, underused, poorly integrated, or creating additional manual work.
Facilitate conversations with leaders and teams to align people around new ways of working.
Support change management by helping teams understand why work is changing, how roles may evolve, what skills will become more valuable, and how technology should support the work.
Translate workforce and workflow insights into practical recommendations, roadmaps, role models, implementation plans, training priorities, and talent strategies.
Key Qualifications
Experience in business events, event operations, event technology, workforce strategy, organizational design, talent strategy, change management, or business operations.
Strong understanding of how business events are planned, produced, staffed, marketed, measured, and delivered.
Strong ability to map event workflows and translate operational complexity into clear recommendations.
Understanding of event technology ecosystems and how tools connect across the event lifecycle.
Understanding of AI use cases and how AI can support practical event work.
Ability to assess skills, strengths, roles, responsibilities, team structures, and capability gaps.
Strong facilitation, communication, and stakeholder management skills.
Comfort working through ambiguity and helping leaders and teams navigate change.
Experience designing agile or blended workforce models is preferred.
Experience with strengths-based tools, AI readiness assessments, capability mapping, or workforce diagnostics is a plus.
Hiring Process
1
Share Your Interest in the Position
Click the form link below to get started, and answer a few qualifying questions to ensure you are a fit. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)
3
Receive an Update from Soundings
Our team will review your information and let you know your status.
4
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
5
Job Offer
Final candidates will receive a formal offer directly from the client.