FT Contract Event Technology Specialist - Hybrid - New York, NY - SC3208

Our client, a leading financial services firm, is seeking a seasoned Event Technology Specialist to support its growing Client Marketing & Events (CPS) division. This is a full-time, year-long contract role based in New York City, focused primarily on Cvent event builds and digital registration workflows. This individual will join a high-performing team that values precision, creativity, and collaboration. 

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

FT Contract Event Technology Specialist - New York, NY

Our client, a leading financial services firm, is seeking a seasoned Event Technology Specialist to support its growing Client Marketing & Events (CPS) division. This is a full-time, year-long contract role based in New York City, focused primarily on Cvent event builds and digital registration workflows. This individual will join a high-performing team that values precision, creativity, and collaboration. 

Engagement Details 

Location: New York City; In-office preferred (3 days/week),

Engagement Length: 12 months, with potential for extension. 

Hours: Full-time (40 hours/week) 

Start Date: As soon as possible 

Responsibilities:  

As the Event Technology Specialist, you will: 

• Lead the design, build, and execution of registration forms and event websites using Cvent, from inception through launch. 

• Configure workflows, segment logic, session paths, and conditional functionality tailored to specific audiences. 

• Conduct quality assurance testing and troubleshoot registration issues. 

• Ensure data accuracy across registration reports, manifests, cancellations, and rooming lists. 

• Respond to registration inquiries promptly and professionally. 

• Support teammates by owning simpler event builds and relieving workload on more complex projects. 

• Collaborate with internal planners, stakeholders, and the broader marketing and compliance teams. 

• Follow brand standards and technical requirements in all digital event touchpoints. 

• Participate in continuous platform and process improvement efforts. 

• Potentially expand scope over time to include direct stakeholder interaction, pending successful onboarding and internal training. 

Ideal Candidate Qualifications: 

• Direct, hands-on Cvent experience, especially in building fully branded websites and managing complex registration logic. 

• Strong attention to detail, with a proactive and thorough approach to event QA. 

• Demonstrated ability to manage multiple projects in a fast-paced, high-volume environment. 

• Collaborative team player who takes pride in their work and delivers high-quality outcomes. 

• Effective communicator with a customer-focused mindset. 

• Comfortable receiving feedback and iterating quickly. 

• Familiarity with Salesforce and experience syncing campaigns is a plus. 

• Must be tech-savvy and excited to learn. 

Team Culture & Expectations: 

You will report to the Director of Event Technology and be supported by two senior Cvent builders. This team prioritizes mutual respect, detail-orientation, and a commitment to excellence. A successful candidate will be humble yet confident, eager to learn, and passionate about elevating every event experience. 

Fill out our opportunity form to express your interest and share availability.

Tradeshow Coordinator - Part Time, Contract (SC3312)

Contract opportunity for our client seeking a highly organized and detail-oriented Trade Show Event Coordinator to support the execution of 120+ tradeshows and client-facing programs during a busy season. This contract position is ideal for someone with strong logistics and administrative experience, especially in the corporate events sector. You’ll collaborate with event managers and contribute to process consistency, accuracy, and scalability. 

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Tradeshow Coordinator - Part Time, Contract

Contract opportunity for our client seeking a highly organized and detail-oriented Trade Show Event Coordinator to support the execution of 120+ tradeshows and client-facing programs during a busy season. This contract position is ideal for someone with strong logistics and administrative experience, especially in the corporate events sector. You’ll collaborate with event managers and contribute to process consistency, accuracy, and scalability. 

Engagement Details 

Duration: November 3, 2025 – February 2, 2026 

Hours: Approximately 20 hours per week 

Location: Remote – Ideal candidates located in CO. 

Responsibilities:  

• Manage registration processes and logistics for conferences and events

• Collaborate with project and tech teams to develop registration systems

• Maintain registration databases and provide client/project reporting

• Handle attendee communications and resolve registration inquiries

• Manage payments, refunds, and reconciliation for registration fees

• Oversee onsite registration desk operations, including staff training

• Prepare registration materials such as name badges and tickets

• Deliver high-quality customer service to all event delegates

• Support general administrative duties and internal office tasks

• Experience with the Tools: Cvent, Concur, Airtable, SharePoint, Integrity Gateway, Microsoft Office Suite 

Fill out our opportunity form to express your interest and share availability.

Soundings - Job Opportunity - FT Talent Operations Manager

Looking for a new full-time opportunity? Soundings is currently recruiting talent to join our internal team as a Talent Operations Manager!

Working at Soundings

At Soundings, our mission is simple but bold: to make professional freedom accessible to all. We are reimagining how organizations connect with freelance, part-time, and full-time talent in the meetings and events industry — not just based on skills, but on character, strengths, purpose, and performance. 

We believe the best matches happen below the surface, where human connection and shared values meet. We are human-centric, data-driven, and relentlessly agile — and we’re growing. 

Position Overview:

• Full Time; Exempt

• Remote - San Diego, Chicago or Philadelphia Preferred

• Reports to Chief of Staff / Partners Closely with Account Managers

As a Talent Operations Manager, your primary mission is to identify, engage, and place the right talent to meet customer opportunities. You will partner closely with account managers to understand client needs and translate them into effective sourcing and placement strategies that ensure client success. 

In addition, you’ll play a critical role in shaping how Soundings supports and grows our talent community. Reporting to the Chief of Staff, you’ll strengthen our operational backbone by refining processes, ensuring scalability, and embedding our culture into every step of the talent journey. 

This role blends hands-on execution—such as screening, onboarding, and communications—with process ownership and strategic input. It’s ideal for someone who thrives in a startup environment, where adaptability, curiosity, and initiative are key. 

Responsibilities include, but are not limited to:

Talent Strategy & Operations 

• Oversee the freelancer lifecycle: sourcing, screening, onboarding, and placement. 

• Ensure freelancer documentation, contracts (MSAs/SOWs), and compliance are accurate and timely. 

• Collaborate with account managers to anticipate client needs and design sourcing strategies. 

• Maintain and evolve systems (CRM, ATS, talent databases) to support smarter matching. 

Talent & Client Engagement 

• Serve as a trusted contact for talent, guiding them through opportunities and onboarding. 

• Proactively share in-demand skill sets, upcoming projects, and learning opportunities. 

• Support account managers by coordinating talent-client interviews and project logistics. 

• Partner with marketing and community teams to engage talent through authentic communication. 

Process & Continuous Improvement 

• Track and report key KPIs: time-to-match, freelancer retention, and satisfaction. 

• Recommend and implement process improvements to enhance efficiency and scalability. 

• Contribute operational insights to leadership to help shape Soundings’ talent strategy. 

Who You Are (Core Values in Action):

• Growth Mindset: You’re a life learner who grows from challenges and feedback. 

• Inclusion: You ensure all voices and perspectives are respected and valued. 

• Authenticity: You show up as your true self, and create space for others to do the same. 

• Integrity: You build trust through transparency, accountability, and honesty. 

• Fun: You bring positivity and joy into the workday and team culture. 

• Entrepreneurial Spirit: You take initiative, are resourceful, and see possibilities everywhere. 

• Agility: You pivot quickly, thrive in change, and help others adapt. 

Preferred Experience & Skills:

• 3–6 years in talent operations, recruiting, HR, or customer success. 

• Events industry background is a plus, but not required. 

• Strong communicator with excellent interpersonal and relationship-building skills. 

• Organized and detail-oriented, with comfort managing multiple priorities. 

• Tech-savvy, able to quickly learn and leverage business systems. 

• Bachelor’s degree preferred but not required. 
  
  

Benefits

• Flexible Remote Working Environment

• Paid Time Off & Sick Leave

• 401K

• Medical, Dental, & Vision Contribution

• Short Term Disability Insurance

A Note to Candidates 

At Soundings, we know that no candidate will check every box — and we don’t expect you to. Please do not be deterred to apply if you think you are overqualified or underqualified. We have flexibility with this role and expect to have more opportunities in the future. We’d love to get to know you now and stay connected. 

Apply for Opportunity

If you would like to apply for the opportunity click on the link below. You will be asked to share your Linkedin profile link and a current resume.

For any questions, feel free to reach us at gigs@soundingsconnect.com.

FT Coordinator, Registration Solutions (SC3280)

Our client, a leading global provider of event and conference management services, is seeking a highly organized and detail-oriented Coordinator, Registration Solutions for a full-time permanent role. This remote position is open to candidates based in Canada and requires the ability to manage registration systems, provide outstanding customer service, and support onsite operations.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

FT - Coordinator, Registration Solutions

Our client, a leading global provider of event and conference management services, is seeking a highly organized and detail-oriented Coordinator, Registration Solutions for a full-time permanent role. This remote position is open to candidates based in Canada and requires the ability to manage registration systems, provide outstanding customer service, and support onsite operations.

Engagement Details 

Project Type: Full-Time Placement

Location: Remote - Must be based in Canada

Responsibilities:  

• Manage registration processes and logistics for conferences and events

• Collaborate with project and tech teams to develop registration systems

• Maintain registration databases and provide client/project reporting

• Handle attendee communications and resolve registration inquiries

• Manage payments, refunds, and reconciliation for registration fees

• Oversee onsite registration desk operations, including staff training

• Prepare registration materials such as name badges and tickets

• Deliver high-quality customer service to all event delegates

• Support general administrative duties and internal office tasks

Preferred Qualifications:

• Minimum 1 year of experience in Hospitality or Event Management

• Diploma or Degree in Hospitality/Event Management or equivalent

• Experience with registration platforms such as Cvent, Pheedloop, or Eventbrite

• Strong communication and multitasking abilities

• Comfort with new technologies and fast-paced environments

• Advanced skills in MS Excel and Word

• Basic HTML or coding experience considered an asset

• Bilingual in English and French is a plus

Fill out our opportunity form to express your interest and share availability.

vMix Operator - Contract Based SC3282

Contract position for experienced vMix Operators to support virtual event productions. This role is ideal for technically proficient, self-contained operators who own their own gear and can work remotely with minimal supervision. These operators will collaborate closely with the Virtual Event Producer (VEP), client stakeholders, and logistics teams to deliver seamless event broadcasts.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

vMix Operator - Contract Based

Contract position for experienced vMix Operators to support virtual event productions. This role is ideal for technically proficient, self-contained operators who own their own gear and can work remotely with minimal supervision. These operators will collaborate closely with the Virtual Event Producer (VEP), client stakeholders, and logistics teams to deliver seamless event broadcasts.

Engagement Details 

Project Dates: Project-based; activated upon RFP submission  

Project Hours: TBD Based on Projects

Location: Remote  

Responsibilities:  

As a vMix Operator, you will:  

• Operate independently with self-contained vMix rig and strong internet setup

• Receive direction from VEP/logistics manager via remote communications (Teams, Zoom, etc.)

• Pre-program vMix layout "looks" ahead of show based on technical specs from VEP/client

• Manage multiple external inputs and execute dynamic live mixing during events

• Support multi-room productions requiring simultaneous control rooms and operator coordination

• Route output feeds to designated streaming destinations (external stream URLs/host keys)

Preferred Qualifications:

• Must own your vMix rig and strong internet setup

Fill out our opportunity form to express your interest and share availability.

Logistics Manager - Audio Visual - Contract Based SC3283

Contract position for seasoned Logistics Managers to provide operational and technical show-day support for remote technical teams focusing on mixing program feeds within vMix for virtual or hybrid events.

This contract-based freelance role is ideal for individuals with a background in coordinating remote technical teams and managing high-pressure event timelines. The Logistics Manager will play a critical behind-the-scenes role in ensuring seamless production, gear, and labor execution on show days in close communication with VEPs.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Logistics Manager - Audio Visual

Contract position for seasoned Logistics Managers to provide operational and technical show-day support for remote technical teams focusing on mixing program feeds within vMix for virtual or hybrid events.

This contract-based freelance role is ideal for individuals with a background in coordinating remote technical teams and managing high-pressure event timelines. The Logistics Manager will play a critical behind-the-scenes role in ensuring seamless production, gear, and labor execution on show days in close communication with VEPs.

Engagement Details 

Project Dates: Project-based; activated upon RFP submission  

Project Hours: TBD Based on Projects

Location: Remote  

Responsibilities:  

As a the Logistics Manager, you will:  

• Provide show-day logistics and technical support for virtual/hybrid events. 

• Coordinate pre-event schedules, timelines, and deliverables for vMix operators and remote production team. 

• Support the Virtual Event Producers with communicating stream layout requirements, show flows, and remote presenter details. 

• Aid in drafting and managing input lists and schedules for technical operators. 

• Collaborate with remote production to execute the show according to plan, including troubleshooting and contingency planning. 

• Participate in pre-production meetings to tie down event timelines, layouts, and deliverables as needed. 

• Ensure all tech and logistics align with client expectations and program requirements. 

• Serve as the logistics liaison between the remote team and client-facing Virtual Event Producers. 

Fill out our opportunity form to express your interest and share availability.

Motion Graphic Designer - 3D Rendering & Animation Specialist SC3264

Contract position for a Motion Graphic Designer to produce high-quality 3D sketches, renderings, and 'fly-through' animations that visually articulate custom stage and event designs. This role is ideal for a visual storyteller who thrives under tight deadlines and can transform technical and spatial data into compelling client-facing visuals. Projects are initiated on-demand with turnaround times typically ranging from 5 to 10 days. 

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Motion Graphic Designer - 3D Rendering & Animation Specialist

Contract position for a Motion Graphic Designer to produce high-quality 3D sketches, renderings, and 'fly-through' animations that visually articulate custom stage and event designs. This role is ideal for a visual storyteller who thrives under tight deadlines and can transform technical and spatial data into compelling client-facing visuals. Projects are initiated on-demand with turnaround times typically ranging from 5 to 10 days. 

Engagement Details 

Project Dates: Project-based; activated upon RFP submission  

Project Hours: Estimated 5–10 days turnaround per project  

Location: Remote  

Responsibilities:  

As a Motion Graphic Designer, you will:  

• Create 3D sketches and renderings based on technical production specs and room layouts.  

• Develop animated 'fly-through' visuals to bring creative concepts to life for client presentations.  

• Collaborate with producers and creative leads to align visuals with client vision and production constraints.  

• Interpret room specs, technical guidelines, and creative direction into fully realized renderings.  

• Revise materials based on stakeholder feedback and ensure final outputs meet visual and functional expectations.  

• Ensure deadlines are consistently met in fast-paced RFP and proposal environments. 

Preferred Qualifications

• Experience in 3D rendering, animation, or stage/environment design.  

• Proficient in 3D software such as Cinema 4D, 3ds Max, Blender, or similar tools.  

• Portfolio that includes renderings and animations for live events or environmental designs highly encouraged 

• Ability to quickly interpret and visualize complex environments based on brief technical and creative input.  

• Comfortable working under fast turnaround timelines with minimal supervision.  

• Excellent communication skills and ability to manage client expectations  

Fill out our opportunity form to express your interest and share availability.