Asana Implementation Project Manager (SC3289)

Our client, a rapidly evolving event agency, is preparing to launch a firm-wide implementation of Asana. This rollout, built and structured by the Operations team, requires a detail-oriented, tech-savvy project professional to step in and manage the day-to-day administration of the Asana platform during and after deployment. The role will evolve into a broader internal IT Project Management position in early 2026, offering an exciting opportunity for growth and long-term impact. 

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Asana Implementation Project Manager

Our client, a rapidly evolving event agency, is preparing to launch a firm-wide implementation of Asana. This rollout, built and structured by the Operations team, requires a detail-oriented, tech-savvy project professional to step in and manage the day-to-day administration of the Asana platform during and after deployment. The role will evolve into a broader internal IT Project Management position in early 2026, offering an exciting opportunity for growth and long-term impact. 

Engagement Details 

Project Dates: ASAP through March 2026

Location: Remote

Hours: 40 Project Hours TBD

Potential to Convert: Yes, into full-time IT Project Manager in Q1 2026

As the Project Manager you will:

• Manage day-to-day Asana platform administration across the organization 

• Lead onboarding and training sessions for new users 

• Troubleshoot system issues and serve as primary point of contact for Asana support 

• Ensure consistent adoption and optimize usage across departments 

• Collaborate with Operations team to refine workflows and automation within Asana 

• Develop and maintain documentation, training guides, and SOPs 

• Serve as internal liaison between teams and external tech vendors, where applicable 

Preferred Qualifications:

• Expert in Asana

• Experience in technology implementation and change management

Fill out our opportunity form to express your interest and share availability.

FT Coordinator, Registration Solutions (SC3280)

Our client, a leading global provider of event and conference management services, is seeking a highly organized and detail-oriented Coordinator, Registration Solutions for a full-time permanent role. This remote position is open to candidates based in Canada and requires the ability to manage registration systems, provide outstanding customer service, and support onsite operations.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

FT - Coordinator, Registration Solutions

Our client, a leading global provider of event and conference management services, is seeking a highly organized and detail-oriented Coordinator, Registration Solutions for a full-time permanent role. This remote position is open to candidates based in Canada and requires the ability to manage registration systems, provide outstanding customer service, and support onsite operations.

Engagement Details 

Project Type: Full-Time Placement

Location: Remote - Must be based in Canada

Responsibilities:  

• Manage registration processes and logistics for conferences and events

• Collaborate with project and tech teams to develop registration systems

• Maintain registration databases and provide client/project reporting

• Handle attendee communications and resolve registration inquiries

• Manage payments, refunds, and reconciliation for registration fees

• Oversee onsite registration desk operations, including staff training

• Prepare registration materials such as name badges and tickets

• Deliver high-quality customer service to all event delegates

• Support general administrative duties and internal office tasks

Preferred Qualifications:

• Minimum 1 year of experience in Hospitality or Event Management

• Diploma or Degree in Hospitality/Event Management or equivalent

• Experience with registration platforms such as Cvent, Pheedloop, or Eventbrite

• Strong communication and multitasking abilities

• Comfort with new technologies and fast-paced environments

• Advanced skills in MS Excel and Word

• Basic HTML or coding experience considered an asset

• Bilingual in English and French is a plus

Fill out our opportunity form to express your interest and share availability.

vMix Operator - Contract Based SC3282

Contract position for experienced vMix Operators to support virtual event productions. This role is ideal for technically proficient, self-contained operators who own their own gear and can work remotely with minimal supervision. These operators will collaborate closely with the Virtual Event Producer (VEP), client stakeholders, and logistics teams to deliver seamless event broadcasts.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

vMix Operator - Contract Based

Contract position for experienced vMix Operators to support virtual event productions. This role is ideal for technically proficient, self-contained operators who own their own gear and can work remotely with minimal supervision. These operators will collaborate closely with the Virtual Event Producer (VEP), client stakeholders, and logistics teams to deliver seamless event broadcasts.

Engagement Details 

Project Dates: Project-based; activated upon RFP submission  

Project Hours: TBD Based on Projects

Location: Remote  

Responsibilities:  

As a vMix Operator, you will:  

• Operate independently with self-contained vMix rig and strong internet setup

• Receive direction from VEP/logistics manager via remote communications (Teams, Zoom, etc.)

• Pre-program vMix layout "looks" ahead of show based on technical specs from VEP/client

• Manage multiple external inputs and execute dynamic live mixing during events

• Support multi-room productions requiring simultaneous control rooms and operator coordination

• Route output feeds to designated streaming destinations (external stream URLs/host keys)

Preferred Qualifications:

• Must own your vMix rig and strong internet setup

Fill out our opportunity form to express your interest and share availability.

Logistics Manager - Audio Visual - Contract Based SC3283

Contract position for seasoned Logistics Managers to provide operational and technical show-day support for remote technical teams focusing on mixing program feeds within vMix for virtual or hybrid events.

This contract-based freelance role is ideal for individuals with a background in coordinating remote technical teams and managing high-pressure event timelines. The Logistics Manager will play a critical behind-the-scenes role in ensuring seamless production, gear, and labor execution on show days in close communication with VEPs.

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Logistics Manager - Audio Visual

Contract position for seasoned Logistics Managers to provide operational and technical show-day support for remote technical teams focusing on mixing program feeds within vMix for virtual or hybrid events.

This contract-based freelance role is ideal for individuals with a background in coordinating remote technical teams and managing high-pressure event timelines. The Logistics Manager will play a critical behind-the-scenes role in ensuring seamless production, gear, and labor execution on show days in close communication with VEPs.

Engagement Details 

Project Dates: Project-based; activated upon RFP submission  

Project Hours: TBD Based on Projects

Location: Remote  

Responsibilities:  

As a the Logistics Manager, you will:  

• Provide show-day logistics and technical support for virtual/hybrid events. 

• Coordinate pre-event schedules, timelines, and deliverables for vMix operators and remote production team. 

• Support the Virtual Event Producers with communicating stream layout requirements, show flows, and remote presenter details. 

• Aid in drafting and managing input lists and schedules for technical operators. 

• Collaborate with remote production to execute the show according to plan, including troubleshooting and contingency planning. 

• Participate in pre-production meetings to tie down event timelines, layouts, and deliverables as needed. 

• Ensure all tech and logistics align with client expectations and program requirements. 

• Serve as the logistics liaison between the remote team and client-facing Virtual Event Producers. 

Fill out our opportunity form to express your interest and share availability.

Motion Graphic Designer - 3D Rendering & Animation Specialist SC3264

Contract position for a Motion Graphic Designer to produce high-quality 3D sketches, renderings, and 'fly-through' animations that visually articulate custom stage and event designs. This role is ideal for a visual storyteller who thrives under tight deadlines and can transform technical and spatial data into compelling client-facing visuals. Projects are initiated on-demand with turnaround times typically ranging from 5 to 10 days. 

See below for more details on the position.

Please note that you will need to be a member of the Soundings Thrive community in order to be considered for this role.

Motion Graphic Designer - 3D Rendering & Animation Specialist

Contract position for a Motion Graphic Designer to produce high-quality 3D sketches, renderings, and 'fly-through' animations that visually articulate custom stage and event designs. This role is ideal for a visual storyteller who thrives under tight deadlines and can transform technical and spatial data into compelling client-facing visuals. Projects are initiated on-demand with turnaround times typically ranging from 5 to 10 days. 

Engagement Details 

Project Dates: Project-based; activated upon RFP submission  

Project Hours: Estimated 5–10 days turnaround per project  

Location: Remote  

Responsibilities:  

As a Motion Graphic Designer, you will:  

• Create 3D sketches and renderings based on technical production specs and room layouts.  

• Develop animated 'fly-through' visuals to bring creative concepts to life for client presentations.  

• Collaborate with producers and creative leads to align visuals with client vision and production constraints.  

• Interpret room specs, technical guidelines, and creative direction into fully realized renderings.  

• Revise materials based on stakeholder feedback and ensure final outputs meet visual and functional expectations.  

• Ensure deadlines are consistently met in fast-paced RFP and proposal environments. 

Preferred Qualifications

• Experience in 3D rendering, animation, or stage/environment design.  

• Proficient in 3D software such as Cinema 4D, 3ds Max, Blender, or similar tools.  

• Portfolio that includes renderings and animations for live events or environmental designs highly encouraged 

• Ability to quickly interpret and visualize complex environments based on brief technical and creative input.  

• Comfortable working under fast turnaround timelines with minimal supervision.  

• Excellent communication skills and ability to manage client expectations  

Fill out our opportunity form to express your interest and share availability.