Director of Events - Full Time

Full-Time | Exempt | Remote

Reports to: CMO

Travel: Required for key events, including annual summit (Up to 15-20%)

Start Date: April/May 2026 

Salary Range: $140-180K - Determined by level of experience and role alignment

A leading executive coaching and business advisory organization is seeking a highly organized and execution-focused Director of Events to lead the delivery of high-impact events, including a flagship annual summit and a portfolio of executive-level experiences throughout the year. This role is responsible for creating premium, high-touch experiences for CEOs, coaches, and leadership teams, ensuring every event drives measurable business value, peer connection, and actionable outcomes. 

This individual will collaborate closely with internal leadership, coaches, and external partners to execute events that reflect a strong focus on execution, growth, and real-world results. 

In addition to execution, this role will contribute to the design and delivery of executive engagement experiences aligned with business priorities, supporting relationship development, retention, and overall community growth. 

This is a rare opportunity to step into a high-visibility role within a firm that operates at the intersection of business performance, human potential, and executive community. If you've spent your career producing exceptional events for C-suite audiences and you're ready to build something truly lasting — we want to talk.

Why You’ll Love This Role:

The ideal candidate will be energized by the opportunity to work alongside high-growth CEOs and play a central role in bringing world-class, executive-level experiences to life. They will be motivated by more than just event execution, they will be excited to design environments where leaders connect, learn, and drive meaningful business outcomes.

This person will thrive in a fast-paced, high-expectation setting, taking pride in delivering polished, high-impact experiences that leave a lasting impression. They will value ownership, visibility, and the chance to shape flagship moments while contributing to a growing, high-performance community.

What You’ll Do:

As the Director of Event you will:

Event Strategy & Execution

• Lead planning and execution of the annual flagship summit (500–600 attendees) 

• Own execution of additional in-person and virtual events throughout the year 

• Contribute to the development and delivery of a broader portfolio of executive experiences aligned to business goals and community engagement 

• Oversee event logistics including venue coordination, catering, AV, transportation, and production 

• Ensure seamless, high-quality experiences aligned with executive-level expectations 

Speaker & Content Coordination

• Coordinate high-profile speakers including business leaders, authors, and subject matter experts 

• Manage speaker logistics, communications, and presentation timelines 

• Ensure alignment of content with business objectives and delivery of actionable value 

Executive Experience & Community Engagement

• Deliver premium, high-touch experiences for CEOs, coaches, and leadership teams 

• Create high-trust environments that foster meaningful dialogue, peer learning, and connection 

• Translate business objectives into thoughtfully designed event experiences that balance hospitality with measurable outcomes 

• Support initiatives that drive engagement, retention, and long-term community value 

Program & Event Operations

• Oversee a full calendar of virtual and in-person events, including: 

• Monthly webinars and community sessions 

• In-person client and partner experiences 

• Biannual coach and partner meetings 

• Coordinate across internal teams, coaches, and vendors to ensure consistency and quality 

• Contribute to the development and execution of a scalable, repeatable events program 

Technology & Registration Management

• Manage event platforms including CVENT and virtual tools (e.g., Zoom) 

• Oversee registration, attendee communications, reporting, and data tracking 

• Ensure a seamless digital experience from registration through post-event follow-up 

Budget & Vendor Management

• Support development and management of event budgets 

• Coordinate vendor relationships including venues, production teams, and agencies 

• Assist with contract coordination and negotiations as needed 

• Track expenses and support post-event reconciliation 

Onsite Execution & Support

• Act as a key onsite leader during events 

• Execute run-of-show and coordinate staff and vendors

• Troubleshoot issues in real time and adapt quickly to changing needs 

• Maintain a high level of professionalism in fast-paced, high-pressure environments 

What Makes This Role Unique

• Direct exposure to high-growth CEOs, coaches, and business leaders 

• Involvement in a flagship, high-impact summit with strong community value 

• Opportunity to contribute to executive-level engagement and relationship-building experiences 

• Blend of event execution, program operations, and strategic exposure 

Qualifications:

• Proven experience leading complex events, ideally for executive or C-suite audiences 

• Experience managing large-scale conferences (300+ attendees) 

• Strong executive presence with the ability to interact with senior leaders and stakeholders 

• Strong project management and organizational skills 

• Experience with event technology platforms such as CVENT and Zoom 

• Strong communication skills and attention to detail 

• Ability to adapt quickly and manage multiple priorities in dynamic environments 

• Willingness to travel for key events (up to 15-20% annually) 

Preferred Qualifications 

• Familiarity with YPO, EO, or comparable CEO peer networks 

• Experience supporting or working within a coaching, consulting, or professional services organization 

• Background in both virtual and in-person event formats with creative instincts for engagement 

• Experience with post-event content production (recap video, photography direction, sizzle reels) 

• How You’ll Shine

  • A strategic thinker who can see the big picture and the 1,000 details at the same time

  • A relationship builder — vendors, speakers, coaches, and clients love working with you

  • A calm operator — you've handled the AV going down at a CEO conference and no one in the room noticed

  • A community-minded creator who genuinely believes that the right event at the right time can change a person's trajectory

  • Proactive, not reactive — you see around corners and prepare for what's coming

  • Someone who takes personal pride in excellence and feels the difference between a good event and a great one

• Your Work Environment

  • Scale and visibility: You'll own events that reach the most ambitious CEOs in North America — and your work will be seen, felt, and remembered

  • Strategic seat at the table: This isn't a support role. You'll contribute to how the organization thinks about community, retention, and growth

  • A community worth building for: 2,000+ high-performing leaders who are genuinely invested in each other — your events are the connective tissue

  • A firm on the rise: the organization is growing, investing in technology and platform, and expanding its footprint — the events function will grow with it

  • Creative latitude: We want someone who will push us to think bigger about experiences, formats, and touchpoints — and then build them

  • Collaboration without bureaucracy: You'll work directly with senior leadership and have the support of a talented marketing and operations team

Hiring Process

1

Share Your Interest in the Position
Click on Apply Now below to apply and get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.

Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.

Apply Now

2

Receive an Update from Soundings
Our team will review your information and let you know your status.

3

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

4

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Executive Producer - Full Time

Ready for a change? We’re seeking an experienced Executive Producer to lead large-scale programs for a top global meetings and events agency, recognized on MeetingsNet’s CMI 25 list and as a Skift Meetings M&I 15 firm.

If you're looking to work for a creative, award-winning agency producing high-impact meetings, incentives, and live experiences for global brands, you’ll want to take a closer look.

Full-Time | Exempt | Flexible Location

Reports to: Director, Production

Availability: Open

Salary: $110-125k

The Executive Producer is responsible for overseeing production and entertainment elements, managing the creative vision, and delivering flawless execution for high-impact corporate events. This role leads cross-functional teams to produce large-scale conferences, incentive programs, product launches, and internal agency events.

Serving as the strategic production leader, the Executive Producer ensures operational excellence, strong client partnerships, and successful program delivery while balancing creative vision with budget and logistical execution.

Why You’ll Love This Role:

The ideal candidate will love this role because it offers the opportunity to shape unforgettable, high-impact experiences while working at the strategic center of creative event production. As an Executive Producer, they will have the chance to lead large-scale corporate events from concept through execution, collaborate with talented creative and technical teams, and build strong relationships with high-level clients.

The role combines creative vision, leadership, and operational excellence, allowing someone who thrives in fast-paced environments to bring bold ideas to life while driving meaningful results for clients and audiences alike. For a production leader who enjoys balancing strategy, storytelling, and flawless execution, this position provides both creative fulfillment and the chance to make a visible impact on major events and client partnerships.

What You’ll Do:

As the Executive Producer you will help lead: 

Event Strategy & Creative Leadership 

• Collaborate with creative partner to support the vision, creative direction, and strategic planning for corporate events. 

• Collaborate with clients and internal stakeholders to translate business objectives into compelling event experiences. 

• Support business development through participation in pre-sales activity, including RFP responses, proposal development, and strategic event concepts. 

Production Management 

• Oversee the full production lifecycle including concept development, planning, design, execution, and post-event evaluation. 

• Direct production teams including technical directors, designers, technical crews, and vendors. 

• Ensure seamless integration of staging, lighting, audiovisual, digital platforms, and experiential elements. 

• Source and manage guest speakers and entertainment elements. 

Client & Stakeholder Leadership 

• Serve as a key day-to-day point of contact for clients and executive stakeholders. 

• Present concepts, budgets, and production plans with confidence and strategic insight. 

• Build long-term relationships and identify opportunities for account growth. 

Budget & Financial Oversight 

• Develop and manage large-scale event budgets ensuring profitability and cost control. 

• Negotiate contracts with venues, vendors, and production partners. 

• Monitor financial performance and reconcile post-event reporting. 

Team Leadership 

• Lead and manage associate producers, and technical teams. 

• Foster collaboration across creative, technical, and operations teams. 

• Ensure best practices in event production, risk management, and quality control. 

Operational Excellence 

• Establish production timelines, workflows, and event run-of-show documentation. 

• Oversee logistics for production elements including venue management, crew travel, talent coordination, and technical production. 

• Ensure compliance with safety regulations and contingency planning. 

Please note this role will include travel up to 20-30% of the time.

Qualifications:

• 7+ years of experience in corporate event production or live event management. 

• Proven experience producing large-scale corporate events, conferences, or brand 

• activations. 

• Strong leadership and team management skills. 

• Expertise in event production, staging, audiovisual, and technical event execution. 

• Exceptional client management and presentation skills. 

• Strong budgeting, negotiation, and vendor management experience. 

• Ability to manage multiple high-profile projects simultaneously in fast-paced 

• environments. 

Preferred Qualifications: 

• Experience with global events and large corporate clients. 

• Background in experiential marketing agencies or large event production firms. 

• Familiarity with hybrid and virtual event platforms. 

• How You’ll Shine

  • Client satisfaction and retention

  • Event execution quality and audience engagement

  • Budget adherence and profitability

  • Team performance and collaboration

  • Growth of client accounts and event portfolio

• Your Work Environment

  • Remote office and on-site event environments.

  • Frequent travel for event production and client meetings. (Travel up to 40% of the time.)

  • Ability to work extended hours during live event production periods.

• Equal Opportunity Statement

  Our client is an equal opportunity employer committed to fostering an inclusive and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Candidates from all backgrounds, identities, and experiences are encouraged to apply. 

Hiring Process

1

Share Your Interest in the Position
Click on Apply Now below to apply and get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.

Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.

Apply Now

2

Receive an Update from Soundings
Our team will review your information and let you know your status.

3

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

4

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Congress Co-Lead Meeting Planner – Ancillary Events

Contract | Remote with Onsite Travel
Availability: April 1 - December 2026

A leading global event agency is seeking an experienced Congress Co-Lead Meeting Planner to support the planning and execution of ancillary events aligned with two major medical congresses. This role will work alongside the Account Lead to oversee timelines, manage planning workflows, and ensure seamless execution of multiple concurrent ancillary programs including advisory boards, investigator meetings, HCP meeting rooms, and internal meetings. 

Why You’ll Love This Role:

This role offers a unique opportunity to work at the center of some of the most prominent medical congresses in the world while collaborating with a highly experienced planning team. The ideal candidate will enjoy the fast pace and complexity of congress environments, the satisfaction of bringing multiple high-impact programs to life, and the chance to work with healthcare leaders and cross-functional teams. For planners who thrive on organization, collaboration, and solving real-time challenges, this role provides meaningful responsibility, visibility, and the excitement of delivering exceptional experiences at scale.

What You’ll Do:

As a Congress Co-Lead Meeting Planner, you will support:

Ancillary Event Execution & Onsite Support  

Lead the execution of multiple ancillary event formats, including Advisory Board meetings, Investigator meetings, HCP meeting rooms, and internal-only client meetings: 

• Executing assigned event workstreams under the direction of senior planners or a Customer Success Lead.  

• Managing onsite logistics such as room readiness, schedules, vendor arrivals, and program flow.  

• Serving as an onsite point of contact for assigned meetings or meeting rooms.  

• Supporting healthcare professional and internal attendee experiences, including checkin assistance, wayfinding, and issue resolution.  

• Identifying and resolving onsite challenges while maintaining professionalism, composure, and a solutions-oriented approach.  

Cross-Functional Collaboration

Collaborate closely with internal planners, Customer Success Leads, and other congress stakeholders to lead the delivery across multiple concurrent events. Responsibilities include:  

• Communicating status updates, risks, and onsite changes to the broader congress team.  

• Aligning with internal partners to ensure consistent execution standards across all ancillary programs.  

• Providing general onsite support as needed to ensure overall congress success.  

• Drive timely deliverables and SLA compliance.  

Client Systems & Process Adherence 

Execute assigned responsibilities using client-required systems and tools, ensuring accuracy and strict adherence to established processes, including:  

• Maintaining program details, timelines, and status updates in Smartsheet.  

• Supporting budget tracking, registration management, and reporting in Cvent.  

• Follow all internal and client-specific workflows with a high level of attention to detail, recognizing the sensitivity and complexity of the medical congress environment.  

Compliance & Industry Standards

Support compliant execution of all ancillary events by:  

•  Adhering to healthcare compliance requirements related to HCP engagement.  

• Following all client, industry, and regulatory guidelines governing medical congress activities.  

• Escalating potential compliance risks or concerns to senior team members as appropriate.  

Experience & Qualifications

• Experience supporting medical meetings, congresses, or large-scale healthcare events  

• Familiarity with healthcare compliance and HCP-focused meetings  

• Strong organizational skills and ability to manage multiple programs simultaneously 

• Ability to work effectively in structured, process-driven client environments  

• Prior experience supporting similar large medical congresses preferred  

• Experience using Smartsheet and Cvent preferred   

• Comfort working in fast-paced, high-volume onsite environments  
  

Cultural Fit

• Hospitality Hero mindset with a strong service orientation  

• High emotional intelligence and situational awareness  

• Positive energy, optimism, and solution-focused thinking  

• One-Team mentality with willingness to step in and support others  

• Highly organized, flexible, and calm under pressure 

Workload Timeline

First Congress: Planning April–May with onsite execution May 29 – June 2, 2026 in Chicago, IL 

Second Congress: Planning October–December with onsite execution December 5 – 8, 2026 in New Orleans, LA 

Estimated Hours: ~300 hours for First Congress planning + onsite support and ~500 hours for Second Congress planning + onsite support 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Project Coordinator – Life Sciences

Contract | Remote Based with occasional travel | 20 Hours/Week (500 Project Hours)
Availability: March - December 2026

This role is designed to provide hands-on operational support across a portfolio of healthcare-focused meetings and events, ensuring seamless coordination from pre-planning through on-site execution.

Working closely with senior project and account leaders, the Project Coordinator will manage registration, attendee communications, digital event platforms (including Cvent), and critical logistical workstreams across multiple concurrent programs. While event size and scope may vary, this position requires strong organizational skills, attention to detail, and the ability to quickly integrate into active projects while maintaining high quality and client service standards.

Why You’ll Love This Role:

You’ll love this role if you’re energized by dynamic, high-impact events and want to play a meaningful part in delivering healthcare and life sciences meetings that bring professionals together. This position offers hands-on experience with event technology like Cvent, exposure to strategic client work alongside senior leaders, and the opportunity to manage multiple projects in a fast-paced, collaborative environment. If you take pride in precision, organization, and delivering exceptional attendee experiences, you’ll find both growth and impact here.

What You’ll Do:

As the Project Coordinator – Life Sciences, you will: 

• Support Project Managers across multiple concurrent healthcare and life sciences meetings and events

• Manage event registration processes, attendee communications, and customer service inquiries (domestic and international)

• Oversee event-specific inboxes and resolve registration-related questions in a timely, professional manner

• Assist with the build, testing, and launch of event websites and mobile apps using platforms such as Cvent

• Perform quality control reviews of communications, websites, and print/digital materials to ensure accuracy and consistency

• Coordinate logistics and prepare instructional binders and materials for on-site execution

• Create and maintain client-specific processes, workflows, and templates to support operational excellence

• Track timelines and deliverables to ensure programs stay on schedule and aligned with client expectations

• Collaborate cross-functionally with account, marketing, and production teams to ensure seamless event delivery

We’re Looking for Someone Who Has:

• Associate’s degree preferred

• 1–2 years of professional experience, ideally within hospitality, healthcare, or life sciences environments

• Experience with Cvent (knowledge and/or certification preferred)

• Strong written and verbal communication skills

• Ability to manage multiple projects simultaneously with strong attention to detail

• Proficiency in Microsoft Office Suite and familiarity with project management tools (e.g., Monday.com)

• Professional, client-focused mindset with strong internal coordination skills

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Senior Project Manager - Life Sciences

Contract | Remote Based | 20 Hours/Week (500 Project Hours)
Availability: March - December 2026

Our client is seeking a seasoned Senior Project Manager (SPM) to support an ongoing Life Sciences account from March through December 2026. This role is designed to provide strategic and operational oversight across a portfolio of external medical meetings and congress-related initiatives.

While the programs may vary in size and scope, this position requires strong healthcare compliance knowledge, client-facing polish, and the ability to quickly integrate into active projects with minimal ramp-up time. 

Why You’ll Love This Role:

This role is perfect for someone looking for an opportunity to operate at a high level while maintaining flexibility and balance. This position allows an experienced life sciences professional to leverage their compliance expertise, client relationship skills, and event leadership capabilities across a variety of impactful medical meetings and congresses, without being tied to a single long-term initiative. It’s perfect for someone who thrives in dynamic environments, enjoys stepping into active programs with confidence, values autonomy, and takes pride in delivering polished, compliant, and seamless experiences for healthcare stakeholders.

What You’ll Do:

As the Senior Project Manager – Life Sciences, you will: 

• Serve as the primary point of contact for the client across multiple medical meetings and congress-related activities.  

• Ensure full compliance with healthcare regulations (including PhRMA, EFPIA, and Sunshine Act) across planning, execution, and reconciliation phases.  

• Manage end-to-end meeting logistics, including venue coordination, supplier communication, attendee registration, housing blocks, and ground transfers.  

• Collaborate with medical, legal, and compliance teams to uphold HCP engagement standards and regulatory requirements.  

• Develop and maintain project timelines, call agendas, status reports, and vendor contracts. 

• Oversee budget tracking, forecasting, and reconciliation in partnership with the client’s internal finance teams.  

• Provide on-site leadership for select programs, ensuring seamless execution and stakeholder satisfaction.  

• Manage multiple sporadic or rolling assignments simultaneously while maintaining quality and compliance standards. 

We’re Looking for Someone Who Has:

• 5+ years of project or event management experience, with recent work in life sciences or healthcare. 

• Demonstrated experience managing external medical meetings and congress programs.  

• Strong understanding of healthcare compliance tools and reporting practices.  

• Ability to quickly onboard into new initiatives and operate with minimal direction.  

• Exceptional communication skills with the ability to manage client relationships and cross-functional teams.  

• Experience working in fast-paced, client-facing environments. 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Program Manager - Full Time

Ready for a change? We’re seeking an experienced Program Manager to support programs for a top global meetings and events agency, recognized on MeetingsNet’s CMI 25 list and as a Skift Meetings M&I 15 firm.

If you're looking to work for a creative, award-winning agency producing high-impact meetings, incentives, and live experiences for global brands, you’ll want to take a closer look.

3/3/26 UPDATE: We have closed this position for new applicants. However, if you're interested in being considered for future opportunities, you can still submit your information. Please note that we will not be actively reaching out for this role moving forward, but your information will remain in our talent pipeline for relevant opportunities.

Full-Time | Exempt | Flexible Location
Reports to: Lead, Program Manager
Availability: Closed

The Program Manager (PM) leads client programs and oversees all aspects of program strategy, planning, and execution for corporate meetings, events, and incentive trips. As a primary client partner, the Program Manager owns program delivery end-to-end, collaborating with internal teams and external partners to bring impactful, branded experiences to life while meeting client goals, timelines, and budgets.

This role is ideal for a strategic thinker who thrives in a fast-paced environment, enjoys building strong client relationships, and finds fulfillment in delivering seamless, high-impact experiences.

Why this role will bring you JOY:

Beyond the day-to-day execution, this role offers the rare opportunity to truly own programs from vision to impact. You’ll see your strategy come to life in real time, build lasting partnerships with clients, and lead experiences that inspire, connect, and deliver measurable results.

What You’ll Do:

As a Program Manager, you will:

• Lead the strategy, planning, and execution of client meetings, events, and incentive programs from concept through final reconciliation.

• Serve as the primary client contact, building trusted relationships through clear communication, strong listening, and proactive guidance.

• Own program timelines, budgets, and scope, ensuring all deliverables are met on time and within budget.

• Oversee all program elements including hotel sourcing, room blocks, registration and event technology, creative and production, travel, staffing, onsite execution, and vendor partnerships.

• Collaborate closely with internal teams and external partners to align expectations, solve challenges, and deliver seamless program experiences.

• Assess client needs and feedback, recommend solutions, and adjust program strategy as needed.

• Monitor and document cost savings and cost avoidance, ensuring final reconciliations are completed within client timelines.

• Provide clear direction and communication to clients, internal teams, and vendor partners throughout the program lifecycle.

• Deliver thorough post-program evaluations and trip reports capturing insights, outcomes, and recommendations for future programs.

What Makes You Great at This

• Proven experience managing corporate meetings, events, or incentive programs.

• Strong client relationship management skills with the ability to build trust and credibility.

• Excellent written, verbal, and interpersonal communication skills.

• A collaborative mindset and the ability to work effectively across internal teams and vendor partners.

• Ability to manage complex projects, master deadlines, and perform in a fast-paced, sometimes high-pressure environment.

• Exceptional attention to detail and organizational skills.

• Experience building and managing program budgets.

• Industry experience within life sciences or enterprise client environments preferred.

• Willingness to travel up to 35% to support site visits and on-site program execution.

Hiring Process

1

Share Your Interest in the Position
Click on the form button to apply and get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.

Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.

Form

2

Receive an Update from Soundings
Our team will review your information and let you know your status.

3

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

4

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Project Manager, Events (NY/NJ/CT) - Part Time & Full Time Contracts Available

Full-Time | Contract | New York/New Jersey/Conneticut Based
Availability: Now

We are recruiting on behalf of our client, a globally recognized brand experience agency, seeking a full-time and part-time contract Project Manager to join their Events team. This role is pivotal in managing client-facing events and conferences across a range of industries, with an emphasis on delivering flawless virtual, in-person, and hybrid experiences. 

Why You’ll Love This Role:

This role is perfect for a seasoned event professional who thrives on bringing big ideas to life. You’ll lead high-impact virtual, in-person, and hybrid events for well-known clients, collaborate with talented creative and production teams, and have the autonomy to own projects from concept to execution. With the flexibility of a remote role, opportunities to travel, and exposure to global programs across industries, this position offers the best of strategic thinking, hands-on execution, and career growth all within an award-winning agency known for innovation and excellence.

What You’ll Do:

Plan and manage multiple concurrent events across virtual, in-person, and hybrid formats. 

• Oversee all operational aspects including site selection, contract negotiation, vendor management, registration, AV, F&B, hotel and travel logistics, webcasts, and staging. 

• Build and maintain project timelines, budgets, and status reports. 

• Partner with internal teams including marketing, legal, production, and compliance to ensure all deliverables are aligned and timely. 

• Lead onsite execution and manage stakeholder communication throughout the event lifecycle. 

• Conduct post-event reconciliations and identify year-over-year improvement opportunities. 

• Stay current with industry trends, vendors, platforms, and best practices. 

• Domestic and international travel required as needed. 

Apply today if you are a motivated, detail-oriented, and strategic event professional who thrives in fast-paced environments and values relationship building, innovation, and exellence in delivery.

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Open Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Account Executive (South Florida) - Full Time

Full-Time | Exempt | South Florida 
Reports to: General Manager
Availability: Now

Our client is seeking an Account Executive to utilize significantly honed skills as a local meeting planner (including transportation logistics, event production, teambuilding, etc.) and cultivate sales through a geographic territory, assigned hotel or assigned House Accounts.

This person will also lead a sales team consisting of an Account Manager and Account Coordinator to successfully create proposals, develop, secure and execute said programs.

Why You’ll Love This Role:

This role blends the best of sales, strategy, and live event execution. You’ll own meaningful client relationships from first conversation through final billing, all while shaping unforgettable meeting and event experiences. If you love being client-facing, thrive in fast-moving environments, and enjoy leading a team toward shared wins, this role offers both autonomy and impact. You’re not just selling programs, you’re building partnerships and watching your work come to life in real time.

What You’ll Do:

Sales & Business Development

• Generate new opportunities through proactive sales efforts in your assigned territory

• Communicate with clients to understand goals, program needs, and budget parameters

• Create and present tailored proposals in collaboration with internal teams and vendors

• Negotiate and contract approved services with clients

• Consistently work toward and achieve individual and team sales goals

Client Experience & Program Execution

• Manage accounts from proposal through final billing

• Conduct site visits with clients and attend pre- and post-conference meetings

• Serve as the primary client contact throughout program planning and execution

• Check in with clients daily during live programs, either in person or through your Account Manager

• Ensure a seamless, high-quality experience that supports client success

Account Management & Relationships

• Build and maintain strong, long-term relationships with clients and hotel partners

• Manage deposits, accounts receivable, and financial timelines

• Navigate competitive influence on key accounts

• Develop new opportunities within existing relationships

• Engage senior leadership to expand account influence and exposure

Team Leadership & Collaboration

• Lead and supervise an Account Manager and Account Coordinator

• Guide the team in proposal development, planning, and execution

• Hold yourself and your team accountable for performance and results

• Lead by example in alignment with company core values

• Foster a collaborative, solution-oriented team environment

What Makes You Great at This

You’re a natural relationship-builder with strong closing instincts and the confidence to lead conversations, teams, and decisions. You’re organized, proactive, and calm under pressure, with the ability to juggle logistics, people, and priorities without dropping the ball. Your communication style is clear, positive, and responsive, and you take pride in following through. You lead by example, hold yourself accountable, and genuinely care about your clients’ success – which is why people trust you.

• Tools You’ll Use

  • Excel and Word to manage proposals, budgets, contracts, and client documentation

  • Sales tools and CRM systems to track opportunities, accounts, and pipeline activity

  • Direct client communication (calls, meetings, site visits) to uncover needs and build trust

  • Collaboration with Account Managers, Account Coordinators, hotel partners, and vendors

  • On-site program presence to oversee execution and support real-time problem-solving

  • Internal reporting and forecasting tools to monitor performance and progress toward goals

• How You’ll Shine

  • Drive new business and expand existing accounts within your assigned territory

  • Lead, mentor, and supervise your Account Manager and Account Coordinator

  • Own the client experience from proposal through final billing

  • Deliver timely, thoughtful communication – including returning all client calls within 24 hours

  • Build lasting relationships with clients, hotels, and partners

  • Navigate live programs with confidence, adaptability, and a solution-oriented mindset

  • Consistently meet or exceed sales goals while modeling company core values

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Open Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Attendee Experience Manager (AEM)

Full-Time | Exempt | Flexible Location 
Reports to: Department Head
Availability: Closed

AEMs sit at the center of every program they deliver. This role blends technical expertise, exceptional customer service, and organized execution to create smooth attendee experiences from registration through onsite support. Ideal candidates enjoy details, collaboration, and delivering polished work in a fast-paced environment.

3/24/26 UPDATE: We have closed this position for new applicants. However, if you're interested in being considered for future opportunities, you can still submit your information. Please note that we will not be actively reaching out for this role moving forward, but your information will remain in our talent pipeline for relevant opportunities.

Why You’ll Love This Role:

AEMs act as architects of the attendee journey by combining technology, communication, data oversight, and onsite coordination to elevate every touchpoint. The position works closely with Program Leads, clients, and cross-functional teams including creative, travel, production, and operations. This role suits someone who is proactive, tech-savvy, and energized by delivering high-quality work. Strong problem-solving and communication skills play a direct role in program and attendee success.

What You’ll Do:

Registration & Technology 
• Build and quality-check registration websites and mobile apps 
• Manage all aspects of the registration process 
• Collaborate with Program Leads and clients on registration strategy 

Data Management 
• Serve as the central point for attendee data 
• Maintain rooming lists, cancellations, travel manifests, changes, and records 
• Deliver accurate reporting across platforms 

Customer Service 
• Provide timely, professional support to attendees 
• Troubleshoot registration and onsite issues 

Materials & Logistics 
• Produce and manage digital and printed program materials 
• Oversee badges, welcome items, communications, surveys, and gift sites 
• Coordinate printing and shipping with Operations Support 

Program Support 
• Support Program Leads with timelines, resumes, reimbursements, and cost-savings documentation 

What Makes You Great at This

Technical Skills

• Proficiency in Cvent, mobile meeting apps, and registration platforms

• Strong Excel skills and comfort with large data sets

• Excellent attention to detail and data accuracy

Core Competencies

• Resourceful, organized, and solution-focused

• Able to pivot smoothly between priorities

• Confident managing deadlines and ownership of tasks

Communication & Service

• Clear, professional written and verbal communication

• Customer-service mindset

• Collaborative approach with clients, vendors, and internal teams

Experience & Flexibility

• Experience in life sciences or enterprise events preferred

• Ability to stay steady under pressure

• Willingness to travel up to 25%

• Tools You’ll Use

  • Cvent

  • Event mobile apps

  • Google Workspace

  • Excel

  • Registration and reporting tools

  • Collaboration platforms such as Slack and Asana

• How You’ll Shine

  • Manage registration builds and attendee communication confidently

  • Maintain clean, accurate data and consistent reporting

  • Demonstrate professionalism in attendee and partner communications

  • Build trust with Program Leads, clients, and internal teams

  • Stay organized and focused as priorities shift

  • Contribute positively to program workflows and team success

• Who You Will Partner With

  • Program Leads

  • Client teams

  • Creative, production, travel, and onsite support

  • Operations Support

  • External print, shipping, and technology partners

  Reports to: Department Head

• Your Work Environment

  Flexible, remote-friendly role

  Fast-paced, collaborative digital workplace

  Travel up to 25% for onsite program delivery

• Equal Opportunity Statement

  Our client is an equal opportunity employer committed to fostering an inclusive and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Candidates from all backgrounds, identities, and experiences are encouraged to apply. 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Open Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Attendee Experience Manager (AEM)

Ready for a change? We’re seeking an experienced Attendee Experience Manager (AEM) to support programs for a top global meetings and events agency, recognized on MeetingsNet’s CMI 25 list and as a Skift Meetings M&I 15 firm.

If you're looking to work for a creative, award-winning agency producing high-impact meetings, incentives, and live experiences for global brands, you’ll want to take a closer look.

Full-Time | Exempt | Flexible Location

Reports to: Lead, Program Manager

Availability: Closed

The Attendee Experience Manager (AEM) plays a critical role in delivering exceptional attendee journeys across meetings, events, and incentive programs. From registration strategy and platform management to attendee communications and onsite support, the AEM ensures every touchpoint of the attendee experience is seamless, organized, and aligned with program goals.

This role blends technical expertise, customer service, and precision execution. The AEM manages registration platforms, tracks attendee data, supports reporting, and works closely with program teams to ensure a smooth experience from initial registration through onsite engagement.

The ideal candidate thrives in a fast-paced agency environment, enjoys managing details, collaborating across teams, and delivering polished, high-quality work that enhances the overall attendee experience.

Why You’ll Love This Role:

AEMs act as architects of the attendee journey by combining technology, communication, data oversight, and onsite coordination to elevate every touchpoint. The position works closely with Program Leads, clients, and cross-functional teams including creative, travel, production, and operations. This role suits someone who is proactive, tech-savvy, and energized by delivering high-quality work. Strong problem-solving and communication skills play a direct role in program and attendee success.

What You’ll Do:

Registration & Technology 
• Build and quality-check registration websites and mobile apps 
• Manage all aspects of the registration process 
• Collaborate with Program Leads and clients on registration strategy 

Data Management 
• Serve as the central point for attendee data 
• Maintain rooming lists, cancellations, travel manifests, changes, and records 
• Deliver accurate reporting across platforms 

Customer Service 
• Provide timely, professional support to attendees 
• Troubleshoot registration and onsite issues 

Materials & Logistics 
• Produce and manage digital and printed program materials 
• Oversee badges, welcome items, communications, surveys, and gift sites 
• Coordinate printing and shipping with Operations Support 

Program Support 
• Support Program Leads with timelines, resumes, reimbursements, and cost-savings documentation 

What Makes You Great at This

Technical Skills

• Proficiency in Cvent, mobile meeting apps, and registration platforms

• Strong Excel skills and comfort with large data sets

• Excellent attention to detail and data accuracy

Core Competencies

• Resourceful, organized, and solution-focused

• Able to pivot smoothly between priorities

• Confident managing deadlines and ownership of tasks

Communication & Service

• Clear, professional written and verbal communication

• Customer-service mindset

• Collaborative approach with clients, vendors, and internal teams

Experience & Flexibility

• Experience in life sciences or enterprise events preferred

• Ability to stay steady under pressure

• Willingness to travel up to 25%

• Tools You’ll Use

  • Cvent

  • Event mobile apps

  • Google Workspace

  • Excel

  • Registration and reporting tools

  • Collaboration platforms such as Slack and Asana

• How You’ll Shine

  • Manage registration builds and attendee communication confidently

  • Maintain clean, accurate data and consistent reporting

  • Demonstrate professionalism in attendee and partner communications

  • Build trust with Program Leads, clients, and internal teams

  • Stay organized and focused as priorities shift

  • Contribute positively to program workflows and team success

• Who You Will Partner With

  • Program Leads

  • Client teams

  • Creative, production, travel, and onsite support

  • Operations Support

  • External print, shipping, and technology partners

  Reports to: Department Head

• Your Work Environment

  Flexible, remote-friendly role

  Fast-paced, collaborative digital workplace

  Travel up to 25% for onsite program delivery

• Equal Opportunity Statement

  Our client is an equal opportunity employer committed to fostering an inclusive and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Candidates from all backgrounds, identities, and experiences are encouraged to apply. 

Hiring Process

1

Share Your Interest in the Position
Click on the form button to apply and get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.

Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.

Open Form

2

Receive an Update from Soundings
Our team will review your information and let you know your status.

3

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

4

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.