Event Technology Specialist (Incentive Program) - Contract
Contract | Remote/Virtual | Remote
Availability: August 2026 - March 2027
Hours: Part-time, scaling up around registration launch and key program milestones; engagement runs through event completion in March 2027
Our client is seeking an experienced Event Technology Specialist to support an upcoming multi-day incentive travel program for approximately 250 attendees.
This role will build and manage the event registration website and mobile event app using Stova, including personalized day-by-day attendee itineraries, working closely with the client's event team and the assigned travel director throughout planning and execution.
Operating at the intersection of Event Technology, Registration Management, and Attendee Experience, this professional will be the technical backbone of a high-touch incentive program, ensuring every attendee has a seamless, personalized journey from registration through the final day onsite.
Why You’ll Love This Role:
The ideal candidate will love this role because it offers the chance to build something from the ground up, shaping the registration site and mobile app experience for a premium incentive program, then seeing it come to life for 250 attendees. This position blends technical platform work with real relationship-building alongside the client's event team and travel director, and offers flexibility with a part-time schedule that ramps up around key milestones.
What You’ll Do:
Registration & Website
Build, configure, and manage the event registration website for a high-volume program
Support the registration process, including pre- and post-trip extension requests
Align registration timeline with client and travel director around hotel and rooming deadlines
Event App & Technology
Configure and manage the event mobile app for attendee use
Build and maintain personalized, day-by-day attendee agendas reflecting individual activity selections
Manage real-time updates to attendee itineraries as needed
Ensure branding/logo assets meet platform sizing and format requirements
Coordination & Support
Partner with the client's event team and travel director on planning calls
Support clear communication of registration and technology requirements to attendees
Assist with data handoffs between the registration platform and other event vendors as needed
Qualifications:
Experience managing event registration websites and/or mobile event app platforms, ideally for large-scale (200+ attendee) incentive or corporate meeting programs
Familiarity with platforms such as Aventri/Stova, Cvent, or similar
Experience personalizing attendee-facing content (itineraries/agendas) at scale
Strong communication skills; comfortable working with cross-functional planning teams
Ability to manage shifting timelines and high registrant volume
Hiring Process
1
Share Your Interest in the Position
Click on Apply Now below to apply and get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.
Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.
2
Receive an Update from Soundings
Our team will review your information and let you know your status.
3
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
4
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.