Advisory Board Meetings Manager (Pharma) – Full-Time (Contract)

Contract | Remote with Onsite Travel
Availability: Immediate Start - September 2026
Hours: Up to 40 Hours/Week

The Advisory Board Meetings Manager is responsible for managing healthcare/pharmaceutical Advisory Board (Ad Board) programs for a major global client, along with smaller-format meetings as needed. This role serves as a highly independent, client-facing Program Manager who can operate in a fast-paced, high-volume environment where programs are often confirmed on short timelines. 

The ideal candidate has strong pharmaceutical meeting experience, deep knowledge of compliance, hands-on Cvent experience (attendee management), and the ability to manage multiple concurrent programs (typically 25–30 participants) with precision and urgency. 

Why You’ll Love This Role:

This role offers a high level of ownership and visibility while operating in a fast-paced, dynamic environment. The ideal candidate will thrive on managing multiple impactful pharma advisory board programs end-to-end, partnering directly with clients, and being trusted to run programs independently. For someone who enjoys precision, problem-solving, and the excitement of pulling together complex meetings on tight timelines, this role is both challenging and highly rewarding.

What You’ll Do:

As the Meetings Manager, you will support:

Client Management 

• Serve as the primary client-facing Program Manager for pharma advisory board programs 

• Consult with clients to define program goals, objectives, expectations, and budgets 

• Operate independently while maintaining strong communication and stakeholder alignment 

• Facilitate planning calls and post-program debrief meetings 

Program Operations 

• Manage end-to-end logistics for small-format advisory board meetings (25–30 attendees) 

• Handle audiovisual, food & beverage, ground transportation, and materials production 

• Execute programs that are often confirmed on short timelines (“fast and furious” environment) 

• Ensure compliance with pharma regulations including CMS Open Payments, GDPR, and client-specific protocols 

• Coordinate with internal teams (Creative, Technology, Travel, Field Operations) 

• Develop and communicate detailed program specifications and event orders 

• Maintain accountability for overall event success and client satisfaction 

Registration & Cvent Operations 

• Manage attendee lists within Cvent (no build required) 

• Send invitations, Know Before You Go (KBYG) communications, and attendee updates 

• Maintain registration data accuracy and reporting integrity 

• Partner with internal teams on website updates and travel coordination 

• Generate personalized print and digital materials 

• Act as primary contact for attendee communications and experience 

• Manage hotel room blocks including attrition, deadlines, and special requests 

Budget & Financial Management 

• Process contracts, invoices, expenses, and honoraria payments

• Track and reconcile program budgets ensuring compliance and accuracy 

• Identify cost-saving opportunities while maintaining program quality 

• Provide accurate budget forecasts and post-event reconciliation 

Experience & Qualifications

• HCP Certification - Strongly Suggested
  

• Proven experience managing pharmaceutical or healthcare advisory board meetings 

• Highly organized, detail-oriented, and able to manage multiple programs simultaneously 

• Comfortable working in a fast-paced, last-minute environment 

• Strong independent worker with excellent client-facing communication skills 

• Proficient in Cvent attendee management (invitations, communications, reporting) 

• Deep understanding of compliance requirements in pharma meetings 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.