Director of Events - Full Time

Full-Time | Exempt | Remote

Reports to: CMO

Travel: Required for key events, including annual summit (Up to 15-20%)

Start Date: April/May 2026 

Salary Range: $140-180K - Determined by level of experience and role alignment

A leading executive coaching and business advisory organization is seeking a highly organized and execution-focused Director of Events to lead the delivery of high-impact events, including a flagship annual summit and a portfolio of executive-level experiences throughout the year. This role is responsible for creating premium, high-touch experiences for CEOs, coaches, and leadership teams, ensuring every event drives measurable business value, peer connection, and actionable outcomes. 

This individual will collaborate closely with internal leadership, coaches, and external partners to execute events that reflect a strong focus on execution, growth, and real-world results. 

In addition to execution, this role will contribute to the design and delivery of executive engagement experiences aligned with business priorities, supporting relationship development, retention, and overall community growth. 

This is a rare opportunity to step into a high-visibility role within a firm that operates at the intersection of business performance, human potential, and executive community. If you've spent your career producing exceptional events for C-suite audiences and you're ready to build something truly lasting — we want to talk.

Why You’ll Love This Role:

The ideal candidate will be energized by the opportunity to work alongside high-growth CEOs and play a central role in bringing world-class, executive-level experiences to life. They will be motivated by more than just event execution, they will be excited to design environments where leaders connect, learn, and drive meaningful business outcomes.

This person will thrive in a fast-paced, high-expectation setting, taking pride in delivering polished, high-impact experiences that leave a lasting impression. They will value ownership, visibility, and the chance to shape flagship moments while contributing to a growing, high-performance community.

What You’ll Do:

As the Director of Event you will:

Event Strategy & Execution

• Lead planning and execution of the annual flagship summit (500–600 attendees) 

• Own execution of additional in-person and virtual events throughout the year 

• Contribute to the development and delivery of a broader portfolio of executive experiences aligned to business goals and community engagement 

• Oversee event logistics including venue coordination, catering, AV, transportation, and production 

• Ensure seamless, high-quality experiences aligned with executive-level expectations 

Speaker & Content Coordination

• Coordinate high-profile speakers including business leaders, authors, and subject matter experts 

• Manage speaker logistics, communications, and presentation timelines 

• Ensure alignment of content with business objectives and delivery of actionable value 

Executive Experience & Community Engagement

• Deliver premium, high-touch experiences for CEOs, coaches, and leadership teams 

• Create high-trust environments that foster meaningful dialogue, peer learning, and connection 

• Translate business objectives into thoughtfully designed event experiences that balance hospitality with measurable outcomes 

• Support initiatives that drive engagement, retention, and long-term community value 

Program & Event Operations

• Oversee a full calendar of virtual and in-person events, including: 

• Monthly webinars and community sessions 

• In-person client and partner experiences 

• Biannual coach and partner meetings 

• Coordinate across internal teams, coaches, and vendors to ensure consistency and quality 

• Contribute to the development and execution of a scalable, repeatable events program 

Technology & Registration Management

• Manage event platforms including CVENT and virtual tools (e.g., Zoom) 

• Oversee registration, attendee communications, reporting, and data tracking 

• Ensure a seamless digital experience from registration through post-event follow-up 

Budget & Vendor Management

• Support development and management of event budgets 

• Coordinate vendor relationships including venues, production teams, and agencies 

• Assist with contract coordination and negotiations as needed 

• Track expenses and support post-event reconciliation 

Onsite Execution & Support

• Act as a key onsite leader during events 

• Execute run-of-show and coordinate staff and vendors

• Troubleshoot issues in real time and adapt quickly to changing needs 

• Maintain a high level of professionalism in fast-paced, high-pressure environments 

What Makes This Role Unique

• Direct exposure to high-growth CEOs, coaches, and business leaders 

• Involvement in a flagship, high-impact summit with strong community value 

• Opportunity to contribute to executive-level engagement and relationship-building experiences 

• Blend of event execution, program operations, and strategic exposure 

Qualifications:

• Proven experience leading complex events, ideally for executive or C-suite audiences 

• Experience managing large-scale conferences (300+ attendees) 

• Strong executive presence with the ability to interact with senior leaders and stakeholders 

• Strong project management and organizational skills 

• Experience with event technology platforms such as CVENT and Zoom 

• Strong communication skills and attention to detail 

• Ability to adapt quickly and manage multiple priorities in dynamic environments 

• Willingness to travel for key events (up to 15-20% annually) 

Preferred Qualifications 

• Familiarity with YPO, EO, or comparable CEO peer networks 

• Experience supporting or working within a coaching, consulting, or professional services organization 

• Background in both virtual and in-person event formats with creative instincts for engagement 

• Experience with post-event content production (recap video, photography direction, sizzle reels) 

• How You’ll Shine

  • A strategic thinker who can see the big picture and the 1,000 details at the same time

  • A relationship builder — vendors, speakers, coaches, and clients love working with you

  • A calm operator — you've handled the AV going down at a CEO conference and no one in the room noticed

  • A community-minded creator who genuinely believes that the right event at the right time can change a person's trajectory

  • Proactive, not reactive — you see around corners and prepare for what's coming

  • Someone who takes personal pride in excellence and feels the difference between a good event and a great one

• Your Work Environment

  • Scale and visibility: You'll own events that reach the most ambitious CEOs in North America — and your work will be seen, felt, and remembered

  • Strategic seat at the table: This isn't a support role. You'll contribute to how the organization thinks about community, retention, and growth

  • A community worth building for: 2,000+ high-performing leaders who are genuinely invested in each other — your events are the connective tissue

  • A firm on the rise: the organization is growing, investing in technology and platform, and expanding its footprint — the events function will grow with it

  • Creative latitude: We want someone who will push us to think bigger about experiences, formats, and touchpoints — and then build them

  • Collaboration without bureaucracy: You'll work directly with senior leadership and have the support of a talented marketing and operations team

Hiring Process

1

Share Your Interest in the Position
Click on Apply Now below to apply and get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.

Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.

Apply Now

2

Receive an Update from Soundings
Our team will review your information and let you know your status.

3

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

4

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Congress Co-Lead Meeting Planner – Ancillary Events

Contract | Remote with Onsite Travel
Availability: April 1 - December 2026

A leading global event agency is seeking an experienced Congress Co-Lead Meeting Planner to support the planning and execution of ancillary events aligned with two major medical congresses. This role will work alongside the Account Lead to oversee timelines, manage planning workflows, and ensure seamless execution of multiple concurrent ancillary programs including advisory boards, investigator meetings, HCP meeting rooms, and internal meetings. 

Why You’ll Love This Role:

This role offers a unique opportunity to work at the center of some of the most prominent medical congresses in the world while collaborating with a highly experienced planning team. The ideal candidate will enjoy the fast pace and complexity of congress environments, the satisfaction of bringing multiple high-impact programs to life, and the chance to work with healthcare leaders and cross-functional teams. For planners who thrive on organization, collaboration, and solving real-time challenges, this role provides meaningful responsibility, visibility, and the excitement of delivering exceptional experiences at scale.

What You’ll Do:

As a Congress Co-Lead Meeting Planner, you will support:

Ancillary Event Execution & Onsite Support  

Lead the execution of multiple ancillary event formats, including Advisory Board meetings, Investigator meetings, HCP meeting rooms, and internal-only client meetings: 

• Executing assigned event workstreams under the direction of senior planners or a Customer Success Lead.  

• Managing onsite logistics such as room readiness, schedules, vendor arrivals, and program flow.  

• Serving as an onsite point of contact for assigned meetings or meeting rooms.  

• Supporting healthcare professional and internal attendee experiences, including checkin assistance, wayfinding, and issue resolution.  

• Identifying and resolving onsite challenges while maintaining professionalism, composure, and a solutions-oriented approach.  

Cross-Functional Collaboration

Collaborate closely with internal planners, Customer Success Leads, and other congress stakeholders to lead the delivery across multiple concurrent events. Responsibilities include:  

• Communicating status updates, risks, and onsite changes to the broader congress team.  

• Aligning with internal partners to ensure consistent execution standards across all ancillary programs.  

• Providing general onsite support as needed to ensure overall congress success.  

• Drive timely deliverables and SLA compliance.  

Client Systems & Process Adherence 

Execute assigned responsibilities using client-required systems and tools, ensuring accuracy and strict adherence to established processes, including:  

• Maintaining program details, timelines, and status updates in Smartsheet.  

• Supporting budget tracking, registration management, and reporting in Cvent.  

• Follow all internal and client-specific workflows with a high level of attention to detail, recognizing the sensitivity and complexity of the medical congress environment.  

Compliance & Industry Standards

Support compliant execution of all ancillary events by:  

•  Adhering to healthcare compliance requirements related to HCP engagement.  

• Following all client, industry, and regulatory guidelines governing medical congress activities.  

• Escalating potential compliance risks or concerns to senior team members as appropriate.  

Experience & Qualifications

• Experience supporting medical meetings, congresses, or large-scale healthcare events  

• Familiarity with healthcare compliance and HCP-focused meetings  

• Strong organizational skills and ability to manage multiple programs simultaneously 

• Ability to work effectively in structured, process-driven client environments  

• Prior experience supporting similar large medical congresses preferred  

• Experience using Smartsheet and Cvent preferred   

• Comfort working in fast-paced, high-volume onsite environments  
  

Cultural Fit

• Hospitality Hero mindset with a strong service orientation  

• High emotional intelligence and situational awareness  

• Positive energy, optimism, and solution-focused thinking  

• One-Team mentality with willingness to step in and support others  

• Highly organized, flexible, and calm under pressure 

Workload Timeline

First Congress: Planning April–May with onsite execution May 29 – June 2, 2026 in Chicago, IL 

Second Congress: Planning October–December with onsite execution December 5 – 8, 2026 in New Orleans, LA 

Estimated Hours: ~300 hours for First Congress planning + onsite support and ~500 hours for Second Congress planning + onsite support 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.