Executive Producer - Full Time

Ready for a change? We’re seeking an experienced Executive Producer to lead large-scale programs for a top global meetings and events agency, recognized on MeetingsNet’s CMI 25 list and as a Skift Meetings M&I 15 firm.

If you're looking to work for a creative, award-winning agency producing high-impact meetings, incentives, and live experiences for global brands, you’ll want to take a closer look.

Full-Time | Exempt | Flexible Location

Reports to: Director, Production

Availability: Open

The Executive Producer is responsible for overseeing production and entertainment elements, managing the creative vision, and delivering flawless execution for high-impact corporate events. This role leads cross-functional teams to produce large-scale conferences, incentive programs, product launches, and internal agency events.

Serving as the strategic production leader, the Executive Producer ensures operational excellence, strong client partnerships, and successful program delivery while balancing creative vision with budget and logistical execution.

Why You’ll Love This Role:

The ideal candidate will love this role because it offers the opportunity to shape unforgettable, high-impact experiences while working at the strategic center of creative event production. As an Executive Producer, they will have the chance to lead large-scale corporate events from concept through execution, collaborate with talented creative and technical teams, and build strong relationships with high-level clients.

The role combines creative vision, leadership, and operational excellence, allowing someone who thrives in fast-paced environments to bring bold ideas to life while driving meaningful results for clients and audiences alike. For a production leader who enjoys balancing strategy, storytelling, and flawless execution, this position provides both creative fulfillment and the chance to make a visible impact on major events and client partnerships.

What You’ll Do:

As the Executive Producer you will help lead: 

Event Strategy & Creative Leadership 

• Collaborate with creative partner to support the vision, creative direction, and strategic planning for corporate events. 

• Collaborate with clients and internal stakeholders to translate business objectives into compelling event experiences. 

• Support business development through participation in pre-sales activity, including RFP responses, proposal development, and strategic event concepts. 

Production Management 

• Oversee the full production lifecycle including concept development, planning, design, execution, and post-event evaluation. 

• Direct production teams including technical directors, designers, technical crews, and vendors. 

• Ensure seamless integration of staging, lighting, audiovisual, digital platforms, and experiential elements. 

• Source and manage guest speakers and entertainment elements. 

Client & Stakeholder Leadership 

• Serve as a key day-to-day point of contact for clients and executive stakeholders. 

• Present concepts, budgets, and production plans with confidence and strategic insight. 

• Build long-term relationships and identify opportunities for account growth. 

Budget & Financial Oversight 

• Develop and manage large-scale event budgets ensuring profitability and cost control. 

• Negotiate contracts with venues, vendors, and production partners. 

• Monitor financial performance and reconcile post-event reporting. 

Team Leadership 

• Lead and manage associate producers, and technical teams. 

• Foster collaboration across creative, technical, and operations teams. 

• Ensure best practices in event production, risk management, and quality control. 

Operational Excellence 

• Establish production timelines, workflows, and event run-of-show documentation. 

• Oversee logistics for production elements including venue management, crew travel, talent coordination, and technical production. 

• Ensure compliance with safety regulations and contingency planning. 

Please note this role will include travel up to 40% of the time.

Qualifications:

• 7+ years of experience in corporate event production or live event management. 

• Proven experience producing large-scale corporate events, conferences, or brand 

• activations. 

• Strong leadership and team management skills. 

• Expertise in event production, staging, audiovisual, and technical event execution. 

• Exceptional client management and presentation skills. 

• Strong budgeting, negotiation, and vendor management experience. 

• Ability to manage multiple high-profile projects simultaneously in fast-paced 

• environments. 

Preferred Qualifications: 

• Experience with global events and large corporate clients. 

• Background in experiential marketing agencies or large event production firms. 

• Familiarity with hybrid and virtual event platforms. 

• How You’ll Shine

  • Client satisfaction and retention

  • Event execution quality and audience engagement

  • Budget adherence and profitability

  • Team performance and collaboration

  • Growth of client accounts and event portfolio

• Your Work Environment

  • Remote office and on-site event environments.

  • Frequent travel for event production and client meetings. (Travel up to 40% of the time.)

  • Ability to work extended hours during live event production periods.

• Equal Opportunity Statement

  Our client is an equal opportunity employer committed to fostering an inclusive and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Candidates from all backgrounds, identities, and experiences are encouraged to apply. 

Hiring Process

1

Share Your Interest in the Position
Click Apply Now below to get started. After you submit the initial form, you will be prompted to create or complete your free Soundings Thrive profile if you are not already a member.

Please note: A completed Thrive profile is required so we can evaluate your skills for this role. Your application will not be considered complete until your Thrive profile is finished.

Form

2

Receive an Update from Soundings
Our team will review your information and let you know your status.

3

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

4

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Congress Co-Lead Meeting Planner – Ancillary Events

Contract | Remote with Onsite Travel
Availability: April 1 - December 2026

A leading global event agency is seeking an experienced Congress Co-Lead Meeting Planner to support the planning and execution of ancillary events aligned with two major medical congresses. This role will work alongside the Account Lead to oversee timelines, manage planning workflows, and ensure seamless execution of multiple concurrent ancillary programs including advisory boards, investigator meetings, HCP meeting rooms, and internal meetings. 

Why You’ll Love This Role:

This role offers a unique opportunity to work at the center of some of the most prominent medical congresses in the world while collaborating with a highly experienced planning team. The ideal candidate will enjoy the fast pace and complexity of congress environments, the satisfaction of bringing multiple high-impact programs to life, and the chance to work with healthcare leaders and cross-functional teams. For planners who thrive on organization, collaboration, and solving real-time challenges, this role provides meaningful responsibility, visibility, and the excitement of delivering exceptional experiences at scale.

What You’ll Do:

As a Congress Co-Lead Meeting Planner, you will support:

Ancillary Event Execution & Onsite Support  

Lead the execution of multiple ancillary event formats, including Advisory Board meetings, Investigator meetings, HCP meeting rooms, and internal-only client meetings: 

• Executing assigned event workstreams under the direction of senior planners or a Customer Success Lead.  

• Managing onsite logistics such as room readiness, schedules, vendor arrivals, and program flow.  

• Serving as an onsite point of contact for assigned meetings or meeting rooms.  

• Supporting healthcare professional and internal attendee experiences, including checkin assistance, wayfinding, and issue resolution.  

• Identifying and resolving onsite challenges while maintaining professionalism, composure, and a solutions-oriented approach.  

Cross-Functional Collaboration

Collaborate closely with internal planners, Customer Success Leads, and other congress stakeholders to lead the delivery across multiple concurrent events. Responsibilities include:  

• Communicating status updates, risks, and onsite changes to the broader congress team.  

• Aligning with internal partners to ensure consistent execution standards across all ancillary programs.  

• Providing general onsite support as needed to ensure overall congress success.  

• Drive timely deliverables and SLA compliance.  

Client Systems & Process Adherence 

Execute assigned responsibilities using client-required systems and tools, ensuring accuracy and strict adherence to established processes, including:  

• Maintaining program details, timelines, and status updates in Smartsheet.  

• Supporting budget tracking, registration management, and reporting in Cvent.  

• Follow all internal and client-specific workflows with a high level of attention to detail, recognizing the sensitivity and complexity of the medical congress environment.  

Compliance & Industry Standards

Support compliant execution of all ancillary events by:  

•  Adhering to healthcare compliance requirements related to HCP engagement.  

• Following all client, industry, and regulatory guidelines governing medical congress activities.  

• Escalating potential compliance risks or concerns to senior team members as appropriate.  

Experience & Qualifications

• Experience supporting medical meetings, congresses, or large-scale healthcare events  

• Familiarity with healthcare compliance and HCP-focused meetings  

• Strong organizational skills and ability to manage multiple programs simultaneously 

• Ability to work effectively in structured, process-driven client environments  

• Prior experience supporting similar large medical congresses preferred  

• Experience using Smartsheet and Cvent preferred   

• Comfort working in fast-paced, high-volume onsite environments  
  

Cultural Fit

• Hospitality Hero mindset with a strong service orientation  

• High emotional intelligence and situational awareness  

• Positive energy, optimism, and solution-focused thinking  

• One-Team mentality with willingness to step in and support others  

• Highly organized, flexible, and calm under pressure 

Workload Timeline

First Congress: Planning April–May with onsite execution May 29 – June 2, 2026 in Chicago, IL 

Second Congress: Planning October–December with onsite execution December 5 – 8, 2026 in New Orleans, LA 

Estimated Hours: ~300 hours for First Congress planning + onsite support and ~500 hours for Second Congress planning + onsite support 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.