Project Coordinator – Life Sciences

Contract | Remote Based with occasional travel | 20 Hours/Week (500 Project Hours)
Availability: March - December 2026

This role is designed to provide hands-on operational support across a portfolio of healthcare-focused meetings and events, ensuring seamless coordination from pre-planning through on-site execution.

Working closely with senior project and account leaders, the Project Coordinator will manage registration, attendee communications, digital event platforms (including Cvent), and critical logistical workstreams across multiple concurrent programs. While event size and scope may vary, this position requires strong organizational skills, attention to detail, and the ability to quickly integrate into active projects while maintaining high quality and client service standards.

Why You’ll Love This Role:

You’ll love this role if you’re energized by dynamic, high-impact events and want to play a meaningful part in delivering healthcare and life sciences meetings that bring professionals together. This position offers hands-on experience with event technology like Cvent, exposure to strategic client work alongside senior leaders, and the opportunity to manage multiple projects in a fast-paced, collaborative environment. If you take pride in precision, organization, and delivering exceptional attendee experiences, you’ll find both growth and impact here.

What You’ll Do:

As the Project Coordinator – Life Sciences, you will: 

• Support Project Managers across multiple concurrent healthcare and life sciences meetings and events

• Manage event registration processes, attendee communications, and customer service inquiries (domestic and international)

• Oversee event-specific inboxes and resolve registration-related questions in a timely, professional manner

• Assist with the build, testing, and launch of event websites and mobile apps using platforms such as Cvent

• Perform quality control reviews of communications, websites, and print/digital materials to ensure accuracy and consistency

• Coordinate logistics and prepare instructional binders and materials for on-site execution

• Create and maintain client-specific processes, workflows, and templates to support operational excellence

• Track timelines and deliverables to ensure programs stay on schedule and aligned with client expectations

• Collaborate cross-functionally with account, marketing, and production teams to ensure seamless event delivery

We’re Looking for Someone Who Has:

• Associate’s degree preferred

• 1–2 years of professional experience, ideally within hospitality, healthcare, or life sciences environments

• Experience with Cvent (knowledge and/or certification preferred)

• Strong written and verbal communication skills

• Ability to manage multiple projects simultaneously with strong attention to detail

• Proficiency in Microsoft Office Suite and familiarity with project management tools (e.g., Monday.com)

• Professional, client-focused mindset with strong internal coordination skills

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Senior Project Manager - Life Sciences

Contract | Remote Based | 20 Hours/Week (500 Project Hours)
Availability: March - December 2026

Our client is seeking a seasoned Senior Project Manager (SPM) to support an ongoing Life Sciences account from March through December 2026. This role is designed to provide strategic and operational oversight across a portfolio of external medical meetings and congress-related initiatives.

While the programs may vary in size and scope, this position requires strong healthcare compliance knowledge, client-facing polish, and the ability to quickly integrate into active projects with minimal ramp-up time. 

Why You’ll Love This Role:

This role is perfect for someone looking for an opportunity to operate at a high level while maintaining flexibility and balance. This position allows an experienced life sciences professional to leverage their compliance expertise, client relationship skills, and event leadership capabilities across a variety of impactful medical meetings and congresses, without being tied to a single long-term initiative. It’s perfect for someone who thrives in dynamic environments, enjoys stepping into active programs with confidence, values autonomy, and takes pride in delivering polished, compliant, and seamless experiences for healthcare stakeholders.

What You’ll Do:

As the Senior Project Manager – Life Sciences, you will: 

• Serve as the primary point of contact for the client across multiple medical meetings and congress-related activities.  

• Ensure full compliance with healthcare regulations (including PhRMA, EFPIA, and Sunshine Act) across planning, execution, and reconciliation phases.  

• Manage end-to-end meeting logistics, including venue coordination, supplier communication, attendee registration, housing blocks, and ground transfers.  

• Collaborate with medical, legal, and compliance teams to uphold HCP engagement standards and regulatory requirements.  

• Develop and maintain project timelines, call agendas, status reports, and vendor contracts. 

• Oversee budget tracking, forecasting, and reconciliation in partnership with the client’s internal finance teams.  

• Provide on-site leadership for select programs, ensuring seamless execution and stakeholder satisfaction.  

• Manage multiple sporadic or rolling assignments simultaneously while maintaining quality and compliance standards. 

We’re Looking for Someone Who Has:

• 5+ years of project or event management experience, with recent work in life sciences or healthcare. 

• Demonstrated experience managing external medical meetings and congress programs.  

• Strong understanding of healthcare compliance tools and reporting practices.  

• Ability to quickly onboard into new initiatives and operate with minimal direction.  

• Exceptional communication skills with the ability to manage client relationships and cross-functional teams.  

• Experience working in fast-paced, client-facing environments. 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Project Manager, Events (NY/NJ/CT) - Part Time & Full Time Contracts Available

Full-Time | Contract | New York/New Jersey/Conneticut Based
Availability: Now

We are recruiting on behalf of our client, a globally recognized brand experience agency, seeking a full-time and part-time contract Project Manager to join their Events team. This role is pivotal in managing client-facing events and conferences across a range of industries, with an emphasis on delivering flawless virtual, in-person, and hybrid experiences. 

Why You’ll Love This Role:

This role is perfect for a seasoned event professional who thrives on bringing big ideas to life. You’ll lead high-impact virtual, in-person, and hybrid events for well-known clients, collaborate with talented creative and production teams, and have the autonomy to own projects from concept to execution. With the flexibility of a remote role, opportunities to travel, and exposure to global programs across industries, this position offers the best of strategic thinking, hands-on execution, and career growth all within an award-winning agency known for innovation and excellence.

What You’ll Do:

Plan and manage multiple concurrent events across virtual, in-person, and hybrid formats. 

• Oversee all operational aspects including site selection, contract negotiation, vendor management, registration, AV, F&B, hotel and travel logistics, webcasts, and staging. 

• Build and maintain project timelines, budgets, and status reports. 

• Partner with internal teams including marketing, legal, production, and compliance to ensure all deliverables are aligned and timely. 

• Lead onsite execution and manage stakeholder communication throughout the event lifecycle. 

• Conduct post-event reconciliations and identify year-over-year improvement opportunities. 

• Stay current with industry trends, vendors, platforms, and best practices. 

• Domestic and international travel required as needed. 

Apply today if you are a motivated, detail-oriented, and strategic event professional who thrives in fast-paced environments and values relationship building, innovation, and exellence in delivery.

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Open Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.