Operations Lead - Contract

Contract | Europe, Preferred| 40 Hours Per Week

Availability: October 2026 – End of May 2027

Our client is seeking an experienced Operations Lead to lead and manage a team of internal and external event planners, overseeing the operational delivery of high-value, cost-effective events.

This individual will manage vendor relationships (DMC, hotel, and others), guide event teams through key milestones, and serve as the primary point of escalation for service and team issues, ensuring seamless alignment between event goals and flawless execution.

This role requires experience working with international events and stakeholders, adapting across markets and working styles.

Why You’ll Love This Role:

The ideal candidate will love this role because it offers the chance to lead a full team through high-stakes program delivery, from onboarding and staffing through vendor management, budget oversight, and stakeholder alignment, with real ownership over how events come together end to end.

What You’ll Do:

Team Leadership & Program Delivery

• Lead and manage a group of internal and external event planners, delegating projects effectively

• Onboard the general event team and align roles and responsibilities

• Lead full team functions through key milestones and program delivery

• Oversee staffing plans and set expectations with delivery teams

• Lead debrief and feedback processes with internal stakeholders

Vendor & Event Operations Management

• Manage vendors (DMC, hotel, among others) directly or through team members

• Manage delivery of all meeting/event planning services, including hotel services, evening events, and offsite activities

• Ensure alignment with operating principles and policies

Stakeholder Engagement & Timeline Management

• Work closely with business partners and internal meeting owners on meeting purpose/goals and implementation

• Develop and present a holistic event timeline focused on key milestones

• Establish ways of working and meeting cadences; drive timely decision-making

• Liaise with key stakeholders to drive decisions

• Function as the point of escalation for service or team issues

Financial & Administrative Oversight

• Monitor budget implications

• Oversee financial reconciliation (invoicing review and final payments)

Qualifications:

• 6–8+ years of events and people management experience in corporate meetings

• Experience managing large operations teams

• Strong organizational skills; able to multitask and manage competing priorities in a fast-paced environment

• Strong attention to detail, flexibility, and a team-player mindset

• Highly responsive customer service orientation; excellent verbal and written communication

• Creative, people-centric problem-solving skills

• Experience working with international events and stakeholders is critical

• Preferred Location: Europe

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Event Technology & Systems Administrator - FT Contract

Contract | Atlanta, GA preferred | Full-Time

Hours: 40 Hours Per Week

Our client is seeking an experienced Event Technology & Systems Administrator to provide operational and technical support for their event technology ecosystem, with a primary focus on Cvent and related event management platforms.

Working closely with event planners, stakeholders, and technology teams, this individual will help ensure platform effectiveness, data integrity, reporting accuracy, user accessibility, and adherence to organizational standards and processes, while supporting system improvements, troubleshooting, integrations, reporting, and user training across in-person, virtual, and hybrid environments.

Why You’ll Love This Role:

The ideal candidate will love this role because it puts them at the center of a growing event technology function, trusted to own the Cvent platform end-to-end while partnering closely with planners, internal teams, and vendors. It's a great fit for someone who enjoys solving technical problems, building better reporting, and helping a program scale.

What You’ll Do:

Platform Management

• Manage, configure, and optimize the Cvent platform, including Meeting Request Forms, process forms, access portals, and event calendars

• Administer budget and sourcing modules, user permissions, and event templates

• Support mobile applications, workflows, data structures, reporting dashboards, and platform enhancements

Event Technology Support

• Serve as the primary escalation and support resource for event technology

• Provide troubleshooting, testing, issue resolution, and launch support for event websites, registration systems, and integrations

• Support mobile applications across virtual, hybrid, and in-person events

Data Management & Reporting

• Develop and maintain reporting solutions, dashboards, and KPIs

• Establish and uphold data governance standards

• Analyze event performance, registration trends, attendee engagement, budget utilization, and database integrity to deliver actionable business insights

Qualifications:

• 3+ years of experience in event technology, event operations, or platform administration

• Cvent Certification(s)

• Advanced experience with the Cvent platform

• Experience managing enterprise event registration systems

• Strong reporting and data analysis skills

• Experience with user administration and technology governance

• Strong project management and organizational skills

• Excellent communication abilities

• Experience with Salesforce, Marketo, Power BI, Tableau, or similar platforms

• Familiarity with API integrations and event technology ecosystems

• Experience supporting virtual and hybrid event technologies

• Knowledge of event sourcing, budget management, and procurement processes

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Senior Event Tech Manager (London) - Contract

Contract | London, UK | Hybrid

Availability: August 2026 - December 2026

Hours: Part-time Hours through end of November 2026, with onsite requirement in London September 6–11

Our client is seeking an experienced Senior Event Tech Manager to serve as an in-region subject matter expert supporting the EMEA Event Technology team.

This role will act as a point of escalation and guidance for the wider team, answering questions and troubleshooting event technology issues as they arise, while also providing hands-on support for event registration, technology implementation, and onsite execution. This individual will play a key role during a private equity event in London spanning two venues, working alongside a US-based team member onsite.

Operating at the intersection of Event Technology Strategy, Team Support, and Onsite Execution, this professional will be the go-to resource the EMEA team relies on, while staying hands-on with client-facing programs.

Also open to candidates in the EMEA Region, with a strong preference for candidates based in London who can travel to the office twice a week.

Why You’ll Love This Role:

The ideal candidate will love this role because it offers the chance to step into a trusted, senior advisory position, being the person a whole team turns to for guidance, while still staying close to the action through direct client and onsite work. This position blends strategic mentorship with high-stakes event execution, culminating in a high-profile private equity event across two premier London venues.

What You’ll Do:

Subject Matter Expertise & Escalation

• Serve as the in-region SME resource for the Event Technology team

• Act as a point of escalation and troubleshooting for event technology issues

• Provide guidance and answer questions from team members across time zones

Event Technology Management

• Consult with clients on Event Technology best practices and platform recommendations

• Advise on the user experience for pre-event and onsite registration for virtual and in-person events

• Oversee implementation and project management of event registration websites, app builds, and all technological aspects of events

• Manage room blocks and coordination with hotels

Database & Communications

• Ensure consistency of information and generate lists upon request

• Manage client event communications, including save-the-dates, invitations, registration, and confirmations

• Provide reporting, analytics, and post-event surveys

• Print name badges, tent cards, place cards, departure notices, and email confirmations as appropriate

Vendor & Onsite Support

• Manage relationships with technology suppliers

• Support onsite execution at the London private equity event, working alongside a US-based team member

• Keep up to date on emerging technologies and trends, keeping the wider team informed

Qualifications:

• 5+ years of related experience in Data Management and Event Technology, including entry-level meeting planning and coordination

• Expert knowledge of Cvent required

• Strong proficiency with Microsoft Excel

• Strong proficiency with registration website platforms such as Splash, Certain, Aventri, Eventbrite, or similar

• Experience with virtual meeting platforms such as GlobalMeet/TalkPoint, Zoom, WebEx, SpotMe, Concise Chime, Inconf, vFairs, or similar

• Experience with on-demand badge printing, RFID, session scanning, and lead generation

• Experience integrating CRM software (e.g., Marketo, Salesforce, Dealcloud) with event registration systems such as Cvent

• Proficient programming skills, such as HTML, CSS, and/or JavaScript

• Based in or willing to work within the EMEA time zone; London-based candidates preferred

• Highly motivated and able to work independently, with a strong work ethic and excellent oral and written communication skills

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Now Recruiting: Work Designers, Business Events

A Work Designer is not just designing jobs. 

They are designing how people, skills, technology, workflows, event systems, and talent models come together to deliver work in a world of constant change. 

We do not have specific opportunities open for this position quite yet, but we are finding that this is becoming an increased need in organizations.

We are seeking Work Designers to help business events organizations rethink how work gets done in a changing world. 

What is a Work Designer? A Work Designer maps workflows, assesses skills and strengths, identifies AI-enabled opportunities, redesigns roles, and helps build more adaptable workforce models. In the business events industry, this means understanding how work moves across event strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite delivery, attendee experience, data, reporting, and post-event follow-up. 

This role is for people who are strategic, curious, people-centered, operationally strong, and comfortable working at the intersection of talent, AI, event operations, workflows, technology ecosystems, and organizational change. 

Work Designers can zoom out to see the future of work and zoom in to redesign the practical steps, roles, skills, tools, behaviors, and team structures needed to get there. They are strong change managers who understand that AI transformation is not just a technology challenge. It is a people, workflow, and workforce design challenge. 

Ideal Candidates:

The ideal Work Designer is someone who can think strategically and practically at the same time. They are curious about how event work happens, comfortable asking questions, and able to see both the human and operational sides of change. 

They understand business events and the complexity of delivering work across clients, internal teams, vendors, sponsors, speakers, attendees, technology platforms, budgets, timelines, and onsite realities. 

They are not just interested in AI tools. They are interested in what AI makes possible for people, teams, roles, workflows, event technology ecosystems, and business models. 

They understand that the future of event work is not about replacing people. It is about redesigning work so people can create more value. 

What You’ll Do:

As the Work Designer you will:

• Map how event work currently gets done across people, teams, tools, systems, timelines, vendors, stakeholders, and decision points. 

• Analyze workflows across the event lifecycle, including strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite operations, attendee experience, reporting, and post-event engagement. 

• Identify workflow friction, duplicated effort, role overload, unclear ownership, manual processes, disconnected systems, and opportunities to improve how event work is distributed. 

• Break down traditional event job descriptions into tasks, outcomes, skills, strengths, capabilities, tools, and decision rights. 

• Assess where AI can support, accelerate, automate, or improve event work without removing the human judgment, relationship-building, creativity, compliance awareness, or customer understanding needed for high-quality outcomes. 

• Evaluate how AI, automation, and event technology can be embedded into existing workflows rather than sitting outside the work in disconnected tools. 

• Support leaders in redesigning roles, workflows, and team structures around more adaptable, skills-based, AI-enabled ways of working. 

• Help define which work should sit with full-time employees, freelance talent, specialists, vendors, partners, or AI-enabled systems. 

• Assess how current event technology ecosystems support or constrain the way work gets done. 

• Identify where tools are duplicative, underused, poorly integrated, or creating additional manual work. 

• Facilitate conversations with leaders and teams to align people around new ways of working. 

• Support change management by helping teams understand why work is changing, how roles may evolve, what skills will become more valuable, and how technology should support the work. 

• Translate workforce and workflow insights into practical recommendations, roadmaps, role models, implementation plans, training priorities, and talent strategies. 

Key Qualifications

• Experience in business events, event operations, event technology, workforce strategy, organizational design, talent strategy, change management, or business operations. 
  

• Strong understanding of how business events are planned, produced, staffed, marketed, measured, and delivered. 
  

• Strong ability to map event workflows and translate operational complexity into clear recommendations. 
  

• Understanding of event technology ecosystems and how tools connect across the event lifecycle. 
  

• Understanding of AI use cases and how AI can support practical event work. 
  

• Ability to assess skills, strengths, roles, responsibilities, team structures, and capability gaps. 
  

• Strong facilitation, communication, and stakeholder management skills. 
  

• Comfort working through ambiguity and helping leaders and teams navigate change. 
  

• Experience designing agile or blended workforce models is preferred. 
  

• Experience with strengths-based tools, AI readiness assessments, capability mapping, or workforce diagnostics is a plus. 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started, and answer a few qualifying questions to ensure you are a fit. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client.