Meetings Concierge - Contract - California Based

Full-Time Contract | 40 Hours Per Week | On-Site
Availability: July 2026 Start Date (Flexible Based on Hiring Timeline)

Our client is seeking an experienced Meetings Concierge to support meeting and event operations for a customer engagement and demonstration center. This role serves as the primary point of contact for customer-facing programs, ensuring a seamless experience from planning through execution while supporting scheduling, attendee logistics, hospitality, and hybrid meeting technology.

Operating at the intersection of Meetings & Events, Hospitality, Workplace Experience, and Customer Engagement, this professional will coordinate meeting logistics, support hybrid experiences, manage attendee communications, and help create a welcoming environment for clients and stakeholders. The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced, customer-facing environment.

Why You’ll Love This Role:

The ideal candidate will love this role because it combines hospitality, meeting coordination, and customer experience into one highly visible position. Every day brings the opportunity to interact with visitors, support impactful programs, and help create memorable experiences for clients and stakeholders.

This role offers a balance of planning, logistics, and hands-on execution, making it ideal for someone who enjoys building relationships, solving problems, and ensuring every detail contributes to a seamless experience.

What You’ll Do:

As the Meetings Concierge, you will support:

Meeting & Event Coordination

• Coordinate and support customer-facing programs hosted at the facility

• Serve as the primary meeting concierge during event execution

• Manage meeting schedules and calendar coordination

• Support attendee communications and logistics

• Ensure a seamless and professional experience for all visitors and stakeholders

• Coordinate program details from initial planning through on-site execution

Facility & Program Management

• Coordinate facility-related logistics for hosted programs

• Serve as the on-site point of contact during meetings and events

• Support room setup and meeting readiness activities

• Partner with internal stakeholders to ensure successful program delivery

• Monitor program requirements and address logistical needs as they arise

• Help maintain a welcoming and professional customer experience environment

Hybrid Meeting & Technology Support

• Create and manage Zoom meetings and virtual meeting links

• Support hybrid meeting execution for virtual attendees

• Set up and troubleshoot meeting technology as needed

• Coordinate virtual attendee access and participation

• Ensure meeting technology is functioning properly before and during programs

Attendee & Hospitality Management

• Coordinate attendee travel logistics and provide direction to meeting participants

• Arrange catering and hospitality services

• Support visitor registration, sign-in processes, and attendee communications

• Maintain a high level of customer service throughout the attendee experience

• Ensure all meeting materials and hospitality elements are prepared and available

Compliance & Administrative Support

• Support programs involving Healthcare Professionals (HCPs)

• Maintain awareness of HCP compliance requirements and meeting protocols

• Manage attendance documentation, sign-in sheets, and required program records

• Ensure meeting logistics align with company policies and compliance standards

• Assist with reporting and administrative documentation as needed

Please note this role requires full-time on-site support and occasional travel to support meeting execution.

Experience & Qualifications

• Experience supporting healthcare, pharmaceutical, biotech, or medical meetings

• Familiarity with Healthcare Professional (HCP) meeting requirements and compliance considerations

• Understanding of attendee documentation requirements, including sign-in sheets and program records

• Experience working with Zoom or similar virtual meeting platforms

• Experience coordinating catering, facility logistics, and visitor management

• Background in hospitality, meetings management, event coordination, or workplace experience programs

• Experience supporting executive or customer-facing meetings

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

On-Site Show Caller - Contract

Contract | On-Site | Greenville, SC

Availability: Event-Based Engagement (Includes Rehearsal & Show Days)

Our client is seeking an experienced On-Site Show Caller to lead the execution of live event productions and serve as the central command point for all show flow, cueing, and technical coordination. This role is responsible for calling show cues in real time, managing run of show execution, directing transitions, and ensuring seamless integration across audiovisual, production, content, and speaker elements.

Operating at the intersection of Production, AV, Content, and Event Operations, this professional will lead Q-to-Q rehearsals, oversee technical show execution, manage multi-screen content environments, and maintain clear communication with technical teams and stakeholders to deliver a polished and engaging attendee experience. The ideal candidate thrives in high-pressure live event environments and brings the confidence, precision, and leadership required to execute complex corporate programs successfully.

Why You’ll Love This Role:

The ideal candidate will love this role because it places them at the center of live event execution, where preparation, precision, and leadership directly impact the success of the experience.

This position offers the opportunity to collaborate with talented production and technical teams, lead rehearsals, manage live show flow, and help deliver memorable event experiences for attendees and stakeholders. For professionals who enjoy the fast pace of live events and excel at balancing multiple moving parts while maintaining composure under pressure, this role provides both challenge and reward.

What You’ll Do:

As the On-Site Show Caller, you will help lead:

Show Calling & Live Event Execution

• Call all show cues in real time, including run of show execution, speaker timing, walk-ons, transitions, presentations, and video playback

• Serve as the central communication point for all technical and production teams during live event execution

• Monitor pacing and timing throughout the program while adapting to real-time changes

• Ensure seamless transitions between presenters, content segments, videos, and audience experiences

Production & Technical Coordination

• Collaborate with AV, production, and content teams to align on show flow and technical execution

• Coordinate cueing between presentation content, lighting, audio, video playback, and staging elements

• Support final production readiness and technical checks before show execution

• Maintain clear, concise communication with all show stakeholders

Content & Visual Management

• Manage multi-screen visual environments and dynamic content changes

• Coordinate timing and execution of presentation decks, videos, graphics, and visual assets

• Ensure content transitions are delivered accurately and according to plan

Audio & Entertainment Management

• Oversee audio elements including walk-on music, stingers, transitions, playlists, and show opens/closes

• Coordinate timing across audio, visual, and presentation elements

• Support flawless integration of all production components

Rehearsals & Show Readiness

• Lead and direct Q-to-Q rehearsals and full run-throughs

• Review run of show documentation and identify opportunities for improvement

• Prepare presenters, speakers, and technical teams for live execution

• Assist with contingency planning and issue resolution prior to show day

Team Leadership & Communication

• Maintain professional communication with technical teams, presenters, and stakeholders

• Provide calm leadership and decision-making in high-pressure environments

• Direct technical teams while working in close proximity to attendees and executives

• Ensure alignment across all show elements throughout rehearsals and live execution

Please note this role requires on-site presence and availability for rehearsal days and event execution. Candidates located within driving distance of Greenville, South Carolina, are strongly preferred.

Qualifications:

• 3+ years of experience as a Show Caller, Stage Manager, Technical Director, Live Event Producer, or similar production leadership role

• Proven experience supporting corporate conferences, general sessions, executive presentations, or large-scale live events

• Strong understanding of audiovisual production, show flow management, and technical event execution

• Experience managing run of show documentation, cue sheets, and production timelines

• Exceptional communication and leadership skills

• Ability to remain calm, decisive, and solutions-oriented under pressure

• Strong organizational skills and attention to detail

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Now Recruiting: Work Designers, Business Events

A Work Designer is not just designing jobs. 

They are designing how people, skills, technology, workflows, event systems, and talent models come together to deliver work in a world of constant change. 

We do not have specific opportunities open for this position quite yet, but we are finding that this is becoming an increased need in organizations.

We are seeking Work Designers to help business events organizations rethink how work gets done in a changing world. 

What is a Work Designer? A Work Designer maps workflows, assesses skills and strengths, identifies AI-enabled opportunities, redesigns roles, and helps build more adaptable workforce models. In the business events industry, this means understanding how work moves across event strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite delivery, attendee experience, data, reporting, and post-event follow-up. 

This role is for people who are strategic, curious, people-centered, operationally strong, and comfortable working at the intersection of talent, AI, event operations, workflows, technology ecosystems, and organizational change. 

Work Designers can zoom out to see the future of work and zoom in to redesign the practical steps, roles, skills, tools, behaviors, and team structures needed to get there. They are strong change managers who understand that AI transformation is not just a technology challenge. It is a people, workflow, and workforce design challenge. 

Ideal Candidates:

The ideal Work Designer is someone who can think strategically and practically at the same time. They are curious about how event work happens, comfortable asking questions, and able to see both the human and operational sides of change. 

They understand business events and the complexity of delivering work across clients, internal teams, vendors, sponsors, speakers, attendees, technology platforms, budgets, timelines, and onsite realities. 

They are not just interested in AI tools. They are interested in what AI makes possible for people, teams, roles, workflows, event technology ecosystems, and business models. 

They understand that the future of event work is not about replacing people. It is about redesigning work so people can create more value. 

What You’ll Do:

As the Work Designer you will:

• Map how event work currently gets done across people, teams, tools, systems, timelines, vendors, stakeholders, and decision points. 

• Analyze workflows across the event lifecycle, including strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite operations, attendee experience, reporting, and post-event engagement. 

• Identify workflow friction, duplicated effort, role overload, unclear ownership, manual processes, disconnected systems, and opportunities to improve how event work is distributed. 

• Break down traditional event job descriptions into tasks, outcomes, skills, strengths, capabilities, tools, and decision rights. 

• Assess where AI can support, accelerate, automate, or improve event work without removing the human judgment, relationship-building, creativity, compliance awareness, or customer understanding needed for high-quality outcomes. 

• Evaluate how AI, automation, and event technology can be embedded into existing workflows rather than sitting outside the work in disconnected tools. 

• Support leaders in redesigning roles, workflows, and team structures around more adaptable, skills-based, AI-enabled ways of working. 

• Help define which work should sit with full-time employees, freelance talent, specialists, vendors, partners, or AI-enabled systems. 

• Assess how current event technology ecosystems support or constrain the way work gets done. 

• Identify where tools are duplicative, underused, poorly integrated, or creating additional manual work. 

• Facilitate conversations with leaders and teams to align people around new ways of working. 

• Support change management by helping teams understand why work is changing, how roles may evolve, what skills will become more valuable, and how technology should support the work. 

• Translate workforce and workflow insights into practical recommendations, roadmaps, role models, implementation plans, training priorities, and talent strategies. 

Key Qualifications

• Experience in business events, event operations, event technology, workforce strategy, organizational design, talent strategy, change management, or business operations. 
  

• Strong understanding of how business events are planned, produced, staffed, marketed, measured, and delivered. 
  

• Strong ability to map event workflows and translate operational complexity into clear recommendations. 
  

• Understanding of event technology ecosystems and how tools connect across the event lifecycle. 
  

• Understanding of AI use cases and how AI can support practical event work. 
  

• Ability to assess skills, strengths, roles, responsibilities, team structures, and capability gaps. 
  

• Strong facilitation, communication, and stakeholder management skills. 
  

• Comfort working through ambiguity and helping leaders and teams navigate change. 
  

• Experience designing agile or blended workforce models is preferred. 
  

• Experience with strengths-based tools, AI readiness assessments, capability mapping, or workforce diagnostics is a plus. 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started, and answer a few qualifying questions to ensure you are a fit. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client.