Senior Event Producer - Contract

Contract | Washington, DC Metro Area (Northern VA) | Onsite

Onsite Dates: January 24–28, 2027

Schedule: Approx. 120–125 hours of pre-event virtual planning; 5 onsite days including rehearsal (approx. 55–60 onsite hours, including anticipated extended time)

Our client is seeking an experienced Senior Event Producer to lead production management for a multi-day, companywide internal conference. This individual will serve as the senior production lead, turning evolving content, speakers, production partners, and onsite decisions into a coordinated, show-ready experience.

This role is designed for a producer who can see the whole show, stay close to the details, and make clear calls when the schedule changes. The work spans pre-event planning, rehearsal management, show-flow readiness, and onsite production leadership for a high-visibility, all-employee event featuring executive speakers, division-focused sessions, and recognition moments.

Why You’ll Love This Role:

The ideal candidate brings deep experience in live event production and show calling, is comfortable managing multiple stakeholders and moving parts under time pressure, and can operate confidently within a shared production team model, leading stage operations for a high-visibility, all-employee conference.

What You’ll Do:

Pre-Event Production Management

• Attend recurring planning meetings with stakeholders, content owners, creative, AV, and venue partners

• Translate the approved program into an integrated production plan, milestone tracker, and rehearsal schedule

• Create and maintain the companywide run of show, rehearsal schedules, at-a-glance schedules, and cue documentation

• Track decisions, dependencies, and open questions through show-ready delivery

• Coordinate speaker, executive, talent, and content-owner readiness

Content & Asset Readiness

• Manage the production asset list, presentations, video, audio, graphics, props, furniture, signage

• Coordinate with creative and video partners to track revisions and confirm show-ready files

• Maintain speaker headshot, lavalier microphone, stage-position, and entrance/exit information as needed

• Identify missing inputs early and drive owners to resolution

Production Partner Coordination

• Work with AV and production partners to confirm technical requirements, staffing, room layouts, power, signage, and logistics

• Coordinate technical checks, cue-to-cue reviews, stage plans, and rehearsal priorities

• Partner with event technology, live-stream, venue, and onsite teams without duplicating functional ownership

• Escalate risks and scope changes with a recommended path forward

Onsite Production Management

• Lead stage operations from rehearsal through show close

• Facilitate technical rehearsals, speaker rehearsals, sound checks, and final click-throughs

• Manage show timing, speaker preparation, stage flow, green room activity, and transitions

• Support awards, recognition moments, presenters, and talent appearing onstage

• Maintain live issue tracking and communicate decisions to the client lead

Qualifications:

• 7+ years in live event production, show calling, or senior event production management

• Recent experience leading 3+ complex corporate events with executive speakers, general-session production, rehearsals, or hybrid delivery

• Demonstrated ability to manage production partners, speakers, talent, assets, and time-critical changes

• Strong knowledge of run-of-show development, stage management, backstage operations, and technical rehearsals

• Availability for virtual planning and the full onsite period

• Professional communication, reliable follow-through, and comfort working within a shared production team model

• Preferred: experience with annual kickoffs, all-hands, sales kickoffs, or multi-day corporate programs; live-streamed or remote-audience programs; awards/recognition or high-visibility leadership moments; or the Northern Virginia / Washington, DC metro production community

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Senior Event Tech / Cvent Platform Administrator

Contract | Remote (US), preference for Bay Area, CA |
Full-Time | 12+ Month Contract (with possibility of long term extension)
Availability: Immediate Start

Our client is seeking an experienced Senior Cvent Platform Administrator to serve as the operational subject matter expert for their Cvent platform. This individual will own day-to-day governance, configuration, reporting, and administration of the Cvent environment, partnering across internal teams and agency partners to ensure consistent, compliant, and effective platform use.

This is a senior individual-contributor role for someone who thrives with autonomy in a complex, highly regulated environment and wants to be the go-to Cvent expert for the organization. Fully remote is welcome — candidates must be based in a U.S. time zone and available during core business hours.

Why You’ll Love This Role:

This role offers the chance to own a mission-critical platform end-to-end, from governance and configuration to reporting and training, while working with real independence and influence, even without direct authority. It's a long-term engagement (12+ months, with strong potential to extend) for someone who enjoys being the trusted expert stakeholders rely on, with only occasional travel for in-person strategy sessions.

What You’ll Do:

Platform Governance & Administration

• Serve as the senior operational SME for Cvent administration

• Oversee day-to-day administration, monitoring, and platform health

• Establish and apply governance standards for configuration, data, and access

Configuration & Reporting

• Configure and maintain account settings, workflows, templates, and fields

• Build, test, and maintain Cvent reports and templates

• Perform recurring data-quality reviews and troubleshoot platform issues

Compliance & Operational Support

• Apply approved Legal, Compliance, IT, and Procurement requirements to platform use

• Provide advanced support to internal users, Cvent Champions, and agency partners

• Develop and deliver training, SOPs, and knowledge-base content

Qualifications:

• Required: Cvent Account Administrator Certification

• Preferred: Cvent System Administrator Certification

• Significant hands-on experience administering Cvent in a complex, enterprise, or highly regulated environment

• Advanced knowledge of Cvent architecture, access administration, workflows, and reporting logic

• Compliance: Familiarity with pharmaceutical events

• High emotional intelligence, comfortable training cross-functional stakeholders and pushing back diplomatically when needed

• Strong communication skills and ability to manage competing priorities independently

• Preferred: CMP certification; 5+ years in event technology

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Event Planner - Contract

Contract | Part-Time

Remote - Dallas, TX or Fort Lauderdale, FL preferred for in-person training

Hours: Part-Time, Under 35 Hours/Week (Exact Hours TBD)

Our client is seeking a contract Event Coordinator to support the final execution phase of an established events program. This is a program/event coordinator-level role — the majority of planning infrastructure, templates, and processes already exist. The ideal candidate will step in to maintain registration, manage attendee lists, and execute existing communications.

This individual will work closely with sales leads and existing planners to keep event logistics organized and moving smoothly through the remainder of the year, with the possibility of extension based on business needs.

The role is primarily remote, with occasional onsite support possible for 1–2 events.

Why You’ll Love This Role:

The ideal candidate will love this role because it offers the chance to jump into an established, well-organized events program without the pressure of building from scratch. It's a great fit for someone who thrives on precision and follow-through — picking up the final pieces of planning and executing them flawlessly, while working alongside a supportive team of sales leads and planners.

What You’ll Do:

Registration & List Management

• Maintain event registration using existing templates and infrastructure (Swoogo experience strongly preferred)

• Pull and manage attendee lists, rooming lists, flight lists, and arrival/departure manifests

• Ensure accuracy and consistency of registration data

Communications & Coordination

• Update and manage existing attendee communications

• Support day-to-day coordination of remaining event details

• Serve as a reliable point of contact for logistics questions

Onsite Event Support (as needed)

• Support attendee check-in and badge distribution

• Conduct F&B and setup checks

• Provide general onsite event management support

Collaboration & Team Support

• Work effectively with sales leads and existing planners across different working styles

• Pick up final-stage planning details and keep them organized through execution

• Maintain strong attention to detail across all administrative and logistical tasks

Qualifications:

• Experience in event or program coordination, ideally supporting established/ongoing event programs rather than building from scratch

• Swoogo experience strongly preferred

• Comfortable managing registration data, rooming lists, flight manifests, and attendee communications

• Strong attention to detail

• Team player, comfortable working with a range of personalities and stakeholders

• Flexible schedule and availability

• Based in Dallas, TX or Fort Lauderdale, FL preferred; open to remote candidates

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Event Technology & Systems Administrator - FT Contract

Contract | Atlanta, GA preferred | Full-Time

Hours: 40 Hours Per Week

Our client is seeking an experienced Event Technology & Systems Administrator to provide operational and technical support for their event technology ecosystem, with a primary focus on Cvent and related event management platforms.

Working closely with event planners, stakeholders, and technology teams, this individual will help ensure platform effectiveness, data integrity, reporting accuracy, user accessibility, and adherence to organizational standards and processes, while supporting system improvements, troubleshooting, integrations, reporting, and user training across in-person, virtual, and hybrid environments.

Why You’ll Love This Role:

The ideal candidate will love this role because it puts them at the center of a growing event technology function, trusted to own the Cvent platform end-to-end while partnering closely with planners, internal teams, and vendors. It's a great fit for someone who enjoys solving technical problems, building better reporting, and helping a program scale.

What You’ll Do:

Platform Management

• Manage, configure, and optimize the Cvent platform, including Meeting Request Forms, process forms, access portals, and event calendars

• Administer budget and sourcing modules, user permissions, and event templates

• Support mobile applications, workflows, data structures, reporting dashboards, and platform enhancements

Event Technology Support

• Serve as the primary escalation and support resource for event technology

• Provide troubleshooting, testing, issue resolution, and launch support for event websites, registration systems, and integrations

• Support mobile applications across virtual, hybrid, and in-person events

Data Management & Reporting

• Develop and maintain reporting solutions, dashboards, and KPIs

• Establish and uphold data governance standards

• Analyze event performance, registration trends, attendee engagement, budget utilization, and database integrity to deliver actionable business insights

Qualifications:

• 3+ years of experience in event technology, event operations, or platform administration

• Cvent Certification(s)

• Advanced experience with the Cvent platform

• Experience managing enterprise event registration systems

• Strong reporting and data analysis skills

• Experience with user administration and technology governance

• Strong project management and organizational skills

• Excellent communication abilities

• Experience with Salesforce, Marketo, Power BI, Tableau, or similar platforms

• Familiarity with API integrations and event technology ecosystems

• Experience supporting virtual and hybrid event technologies

• Knowledge of event sourcing, budget management, and procurement processes

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Senior Event Tech Manager (London) - Contract

Contract | London, UK | Hybrid

Availability: August 2026 - December 2026

Hours: Part-time Hours through end of November 2026, with onsite requirement in London September 6–11

Our client is seeking an experienced Senior Event Tech Manager to serve as an in-region subject matter expert supporting the EMEA Event Technology team.

This role will act as a point of escalation and guidance for the wider team, answering questions and troubleshooting event technology issues as they arise, while also providing hands-on support for event registration, technology implementation, and onsite execution. This individual will play a key role during a private equity event in London spanning two venues, working alongside a US-based team member onsite.

Operating at the intersection of Event Technology Strategy, Team Support, and Onsite Execution, this professional will be the go-to resource the EMEA team relies on, while staying hands-on with client-facing programs.

Also open to candidates in the EMEA Region, with a strong preference for candidates based in London who can travel to the office twice a week.

Why You’ll Love This Role:

The ideal candidate will love this role because it offers the chance to step into a trusted, senior advisory position, being the person a whole team turns to for guidance, while still staying close to the action through direct client and onsite work. This position blends strategic mentorship with high-stakes event execution, culminating in a high-profile private equity event across two premier London venues.

What You’ll Do:

Subject Matter Expertise & Escalation

• Serve as the in-region SME resource for the Event Technology team

• Act as a point of escalation and troubleshooting for event technology issues

• Provide guidance and answer questions from team members across time zones

Event Technology Management

• Consult with clients on Event Technology best practices and platform recommendations

• Advise on the user experience for pre-event and onsite registration for virtual and in-person events

• Oversee implementation and project management of event registration websites, app builds, and all technological aspects of events

• Manage room blocks and coordination with hotels

Database & Communications

• Ensure consistency of information and generate lists upon request

• Manage client event communications, including save-the-dates, invitations, registration, and confirmations

• Provide reporting, analytics, and post-event surveys

• Print name badges, tent cards, place cards, departure notices, and email confirmations as appropriate

Vendor & Onsite Support

• Manage relationships with technology suppliers

• Support onsite execution at the London private equity event, working alongside a US-based team member

• Keep up to date on emerging technologies and trends, keeping the wider team informed

Qualifications:

• 5+ years of related experience in Data Management and Event Technology, including entry-level meeting planning and coordination

• Expert knowledge of Cvent required

• Strong proficiency with Microsoft Excel

• Strong proficiency with registration website platforms such as Splash, Certain, Aventri, Eventbrite, or similar

• Experience with virtual meeting platforms such as GlobalMeet/TalkPoint, Zoom, WebEx, SpotMe, Concise Chime, Inconf, vFairs, or similar

• Experience with on-demand badge printing, RFID, session scanning, and lead generation

• Experience integrating CRM software (e.g., Marketo, Salesforce, Dealcloud) with event registration systems such as Cvent

• Proficient programming skills, such as HTML, CSS, and/or JavaScript

• Based in or willing to work within the EMEA time zone; London-based candidates preferred

• Highly motivated and able to work independently, with a strong work ethic and excellent oral and written communication skills

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client. 

We are committed to providing a transparent, timely, and respectful candidate experience from start to finish. 

Now Recruiting: Work Designers, Business Events

A Work Designer is not just designing jobs. 

They are designing how people, skills, technology, workflows, event systems, and talent models come together to deliver work in a world of constant change. 

We do not have specific opportunities open for this position quite yet, but we are finding that this is becoming an increased need in organizations.

We are seeking Work Designers to help business events organizations rethink how work gets done in a changing world. 

What is a Work Designer? A Work Designer maps workflows, assesses skills and strengths, identifies AI-enabled opportunities, redesigns roles, and helps build more adaptable workforce models. In the business events industry, this means understanding how work moves across event strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite delivery, attendee experience, data, reporting, and post-event follow-up. 

This role is for people who are strategic, curious, people-centered, operationally strong, and comfortable working at the intersection of talent, AI, event operations, workflows, technology ecosystems, and organizational change. 

Work Designers can zoom out to see the future of work and zoom in to redesign the practical steps, roles, skills, tools, behaviors, and team structures needed to get there. They are strong change managers who understand that AI transformation is not just a technology challenge. It is a people, workflow, and workforce design challenge. 

Ideal Candidates:

The ideal Work Designer is someone who can think strategically and practically at the same time. They are curious about how event work happens, comfortable asking questions, and able to see both the human and operational sides of change. 

They understand business events and the complexity of delivering work across clients, internal teams, vendors, sponsors, speakers, attendees, technology platforms, budgets, timelines, and onsite realities. 

They are not just interested in AI tools. They are interested in what AI makes possible for people, teams, roles, workflows, event technology ecosystems, and business models. 

They understand that the future of event work is not about replacing people. It is about redesigning work so people can create more value. 

What You’ll Do:

As the Work Designer you will:

• Map how event work currently gets done across people, teams, tools, systems, timelines, vendors, stakeholders, and decision points. 

• Analyze workflows across the event lifecycle, including strategy, planning, registration, marketing, content, sponsorship, speaker management, logistics, production, onsite operations, attendee experience, reporting, and post-event engagement. 

• Identify workflow friction, duplicated effort, role overload, unclear ownership, manual processes, disconnected systems, and opportunities to improve how event work is distributed. 

• Break down traditional event job descriptions into tasks, outcomes, skills, strengths, capabilities, tools, and decision rights. 

• Assess where AI can support, accelerate, automate, or improve event work without removing the human judgment, relationship-building, creativity, compliance awareness, or customer understanding needed for high-quality outcomes. 

• Evaluate how AI, automation, and event technology can be embedded into existing workflows rather than sitting outside the work in disconnected tools. 

• Support leaders in redesigning roles, workflows, and team structures around more adaptable, skills-based, AI-enabled ways of working. 

• Help define which work should sit with full-time employees, freelance talent, specialists, vendors, partners, or AI-enabled systems. 

• Assess how current event technology ecosystems support or constrain the way work gets done. 

• Identify where tools are duplicative, underused, poorly integrated, or creating additional manual work. 

• Facilitate conversations with leaders and teams to align people around new ways of working. 

• Support change management by helping teams understand why work is changing, how roles may evolve, what skills will become more valuable, and how technology should support the work. 

• Translate workforce and workflow insights into practical recommendations, roadmaps, role models, implementation plans, training priorities, and talent strategies. 

Key Qualifications

• Experience in business events, event operations, event technology, workforce strategy, organizational design, talent strategy, change management, or business operations. 
  

• Strong understanding of how business events are planned, produced, staffed, marketed, measured, and delivered. 
  

• Strong ability to map event workflows and translate operational complexity into clear recommendations. 
  

• Understanding of event technology ecosystems and how tools connect across the event lifecycle. 
  

• Understanding of AI use cases and how AI can support practical event work. 
  

• Ability to assess skills, strengths, roles, responsibilities, team structures, and capability gaps. 
  

• Strong facilitation, communication, and stakeholder management skills. 
  

• Comfort working through ambiguity and helping leaders and teams navigate change. 
  

• Experience designing agile or blended workforce models is preferred. 
  

• Experience with strengths-based tools, AI readiness assessments, capability mapping, or workforce diagnostics is a plus. 

Hiring Process

1

Share Your Interest in the Position
Click the form link below to get started, and answer a few qualifying questions to ensure you are a fit. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.

Form

2

Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)

3

Receive an Update from Soundings
Our team will review your information and let you know your status.

4

If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.

5

Job Offer
Final candidates will receive a formal offer directly from the client.