Event Planner - Contract
Contract | Part-Time
Remote - Dallas, TX or Fort Lauderdale, FL preferred for in-person training
Hours: Part-Time, Under 35 Hours/Week (Exact Hours TBD)
Our client is seeking a contract Event Coordinator to support the final execution phase of an established events program. This is a program/event coordinator-level role — the majority of planning infrastructure, templates, and processes already exist. The ideal candidate will step in to maintain registration, manage attendee lists, and execute existing communications.
This individual will work closely with sales leads and existing planners to keep event logistics organized and moving smoothly through the remainder of the year, with the possibility of extension based on business needs.
The role is primarily remote, with occasional onsite support possible for 1–2 events.
Why You’ll Love This Role:
The ideal candidate will love this role because it offers the chance to jump into an established, well-organized events program without the pressure of building from scratch. It's a great fit for someone who thrives on precision and follow-through — picking up the final pieces of planning and executing them flawlessly, while working alongside a supportive team of sales leads and planners.
What You’ll Do:
Registration & List Management
Maintain event registration using existing templates and infrastructure (Swoogo experience strongly preferred)
Pull and manage attendee lists, rooming lists, flight lists, and arrival/departure manifests
Ensure accuracy and consistency of registration data
Communications & Coordination
Update and manage existing attendee communications
Support day-to-day coordination of remaining event details
Serve as a reliable point of contact for logistics questions
Onsite Event Support (as needed)
Support attendee check-in and badge distribution
Conduct F&B and setup checks
Provide general onsite event management support
Collaboration & Team Support
Work effectively with sales leads and existing planners across different working styles
Pick up final-stage planning details and keep them organized through execution
Maintain strong attention to detail across all administrative and logistical tasks
Qualifications:
Experience in event or program coordination, ideally supporting established/ongoing event programs rather than building from scratch
Swoogo experience strongly preferred
Comfortable managing registration data, rooming lists, flight manifests, and attendee communications
Strong attention to detail
Team player, comfortable working with a range of personalities and stakeholders
Flexible schedule and availability
Based in Dallas, TX or Fort Lauderdale, FL preferred; open to remote candidates
Hiring Process
1
Share Your Interest in the Position
Click the form link below to get started. If you are not yet a member of our free Soundings Thrive talent community, you will be asked to join and fill out your profile for consideration.
2
Complete Your Soundings Thrive Profile
All candidates must have a completed Soundings Thrive Profile. This allows us to evaluate the key skills required for this role (and you’ll be able to get alerted for any additional positions!)
3
Receive an Update from Soundings
Our team will review your information and let you know your status.
4
If You Move Forward
Next steps may include a skills-based interview with Soundings, interviews with the client, and reference checks.
5
Job Offer
Final candidates will receive a formal offer directly from the client.
We are committed to providing a transparent, timely, and respectful candidate experience from start to finish.