Meeting & Event Coordinators oversee specific responsibilities in the meeting/event planning process. They are the glue that holds pre-production together and ensures everything runs smoothly in execution. These project management wizzes help with tasks such as meeting vendors at the event site to aid in set-up, collecting the agreed-upon supplies and decorations, monitoring client approval, and managing the event execution budget.

Event Registration Specialists are the first point of contact for the attendees of your event. As they make an amazing first impression, registration specialists leverage software systems like Cvent and Aventri to ensure a smooth registration experience for attendees. From the initial web registration launch and through the duration of the event, registration specialists are the tech-savvy folks who coordinate between internal employees, customers, vendors and spouses.

Executive Producers manage the overall event production and activation process for live events. They work closely with the planning team and act as the liaison between external and internal stakeholders to ensure all aspects of the projects are moving forward. 

Webcast Producers are known for their ability to combine a high level of customer service with tech-savvy to help configure, test and execute webcasts for live and virtual events. In support of clients, Webcast Producers set up and perform all necessary A/V tests by troubleshooting webcams, microphones and telephones to ensure optimum webcast delivery.

Meeting & event planners coordinate the logistics of meetings, events and conferences. Similar to a project management role, a meeting planner will act as a liaison between all internal and external stakeholders throughout the event planning process. Meeting planners love to create on-brand events that deliver significant ROI for their clients.

Event Marketing Specialists oversee the marketing, advertising and promotion of events. These marketing mavens are experts at inviting customers and attendees to experience your brand, all the while strategically maximizing your marketing budget.

Virtual Board Facilitators work to bring together multiple stakeholders and perspectives during virtual board events. With expertise in communication, collaboration and trust-building, Virtual Board Facilitators are experts at bringing interactive collaboration and cooperation methods into virtual board meetings to increase strategic and operational planning.

Virtual Event Technology Specialists are those who provide the crucial behind-the-scenes technical support required to carry out engaging virtual events. These technology experts assist with every aspect of technical support for participants to ensure that all technology platforms are optimized.

Virtual Event Content Editors are tech-savvy professionals known for their attention to detail, digital editing expertise, and of course their patience! These individuals will utilize their expertise to convert pre-recorded raw event footage into a cohesive product for public viewing. With previous knowledge of various video editing software’s to support in their virtual event editing, the Pre-Recorded Virtual Event Content Editor will turn the “flawed” into the “flawless.”

Virtual facilitators work to bring together multiple stakeholders and perspectives during virtual events. With expertise in communication, collaboration and trust-building, virtual facilitators are experts at bringing interactive collaboration and cooperation methods into virtual board meetings to increase strategic and operational planning.

Trade Show Specialists act as intermediaries throughout trade show planning and execution process by providing centralized administration. Through strategic collaboration, trade show managers offer on-site logistical solutions that maximize revenue potential. These liaisons have years of experience delivering customized services that benefit exhibitors, sponsorship programs and conference organizers alike.

Graphic Designers are responsible for creating the print and digital design elements that make your event, and your brand, memorable. Logos, registration site styling, web graphics, signs, apparel, invitations and digital presentations are just some of the products types that graphic designers create.

Stage Managers are key in ensuring a smooth run of show for live, virtual, and hybrid events. They are quick thinkers who are able to troubleshoot at a moment's notice. Stage Managers work closely with Executive Producers to ensure that they understand every minute of the event and every detail that is needed to be executed.