Meeting & Event Coordinators oversee specific responsibilities in the meeting/event planning process. They are the glue that holds pre-production together and ensures everything runs smoothly in execution. These project management wizzes help with tasks such as meeting vendors at the event site to aid in set-up, collecting the agreed-upon supplies and decorations, monitoring client approval, and managing the event execution budget.

Executive Producers manage the overall event production and activation process for live events. They work closely with the planning team and act as the liaison between external and internal stakeholders to ensure all aspects of the projects are moving forward. 

Webcast Producers are known for their ability to combine a high level of customer service with tech-savvy to help configure, test and execute webcasts for live and virtual events. In support of clients, Webcast Producers set up and perform all necessary A/V tests by troubleshooting webcams, microphones and telephones to ensure optimum webcast delivery.

Virtual Board Facilitators work to bring together multiple stakeholders and perspectives during virtual board events. With expertise in communication, collaboration and trust-building, Virtual Board Facilitators are experts at bringing interactive collaboration and cooperation methods into virtual board meetings to increase strategic and operational planning.

Virtual Event Technology Specialists are those who provide the crucial behind-the-scenes technical support required to carry out engaging virtual events. These technology experts assist with every aspect of technical support for participants to ensure that all technology platforms are optimized.

On-Site Travel Directors are the ever-present meeting experts who analyze every detail of your event to ensure the best possible experiences for your attendees. These event professionals are skilled at anticipating unforeseen challenges and creating immediate solutions in real time.

Virtual Event Content Editors are tech-savvy professionals known for their attention to detail, digital editing expertise, and of course their patience! These individuals will utilize their expertise to convert pre-recorded raw event footage into a cohesive product for public viewing. With previous knowledge of various video editing software’s to support in their virtual event editing, the Pre-Recorded Virtual Event Content Editor will turn the “flawed” into the “flawless.”

Social media specialists are experts at optimizing social media channels to increase brand awareness and support marketing efforts for virtual, hybrid and live events.

Virtual facilitators work to bring together multiple stakeholders and perspectives during virtual events. With expertise in communication, collaboration and trust-building, virtual facilitators are experts at bringing interactive collaboration and cooperation methods into virtual board meetings to increase strategic and operational planning.

Graphic Designers are responsible for creating the print and digital design elements that make your event, and your brand, memorable. Logos, registration site styling, web graphics, signs, apparel, invitations and digital presentations are just some of the products types that graphic designers create.

A Virtual DJ will add entertainment, fun, and interaction to any virtual event. Virtual DJs use emcee ability, musical talent, and audio equipment to strategically increase attendee engagement. With extensive technical skills and professional audio equipment, Virtual DJ’s consult, prepare, set-up, and edit all audio recordings pertinent to virtual events.

Virtual Bartenders bring hospitality and customer service to the virtual event space. Attendees will engage in interactive experiences with Virtual Bartenders who teach about mixology including how to prepare, measure, and mix event refreshments from home. 

Virtual Networking Facilitators help attendees make connections that create a lasting impact for virtual events. By strategically focusing on increasing attendee engagement through personal connections and conversation, Virtual Networking Facilitators ensure that attendees have the chance to establish and build professional relationships during virtual events. 

Audio Visual Project Leads work hand in hand with the Technical Directors on-site to ensure all audio visual needs for live and hybrid events are functioning. 

They lead the A/V team in ensuring a smooth run of show. They are experts in event and room design and provide a technical perspective to the production process. 

Virtual Event Producers coordinate and configure the key elements of virtual events including the layout, features, and design of the virtual engagement. In addition to content organization, preparation and final upload of materials to the virtual environment, Virtual Event Producers provide clients with technical support and customer service throughout each phase of event production.

Virtual Event Concierges deliver high levels of service and client management. They are detailed-oriented problem solvers who support attendees with high levels of customer service and empathy.  

These freelancers can support attendees by guiding them through the virtual experience via phone or screen sharing. They become advocates for your virtual event by understanding all aspects of the program. They are ready to handle any question or inquiry that may come up including ADA assistance, technology troubleshooting, and event information.

Technical Directors are the masters of everything in relation to A/V and technology for live and hybrid events. They hold a breadth of knowledge in event technology and logistical coordination.  

Some of the tasks Technical Directors oversee include managing all of the A/V team, getting quotes from vendors, compiling checklists of equipment, and drafting room drawings. 

A Virtual Emcee plays a vital role in attendee engagement for virtual events. They set the tone for the event, keep the show running on schedule, and provide a consistent and positive energy flowing throughout all days of the event.  

Creative Directors hold a breadth of knowledge and experience in translating the value of your event to your key stakeholders. They are experts in understanding and crafting theme ideas and proposals while working closely with set and event designers to ensure engaging live, virtual, and hybrid events that achieve ROI. 

Stage Managers are key in ensuring a smooth run of show for live, virtual, and hybrid events. They are quick thinkers who are able to troubleshoot at a moment's notice. Stage Managers work closely with Executive Producers to ensure that they understand every minute of the event and every detail that is needed to be executed.